UNDP Jobs - 51466- Programme Associate, Environment & Climate Change

Programme Associate, Environment & Climate Change (Open to Samoan Nationals Only)

Location :

Apia, SAMOA

Type of Contract :

FTA Local

Starting Date :

01-Feb-2015

Application Deadline :

28-Nov-14 (Midnight New York, USA)

Post Level :

GS-7

Duration of Initial Contract :

Initial 1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Programme Manager Environment & Climate Change and direct supervisor of designated supervisor if applicable, the Programme Associate ensures effective delivery of the Multi-country office (MCO) programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate can supervise clerical and support staff of the Programme Unit. The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the MCO and UNDP Headquarters as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Supports formulation of programme strategies and implementation of the UNDAF country matrix focusing on achievement of the following results:

Collection, analysis and presentation of background information for preparation of Common Country Assessment, UNDAF, Country Program Documents, UNDAF country matrix, effective application of Results Based Management tools and establishment of management targets;
Maintains databases of donor information;
Tracks and reports on mobilized resources;
Maintains database of project files.
Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the Samoa Multi-country Office focusing on the achievement of the following results:

Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements;
Creation of a project in UNDP’s finance system Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
Provision of guidance to the executing agencies and implementing partners on routine implementation of projects;
Follow up on performance indicators/ success criteria, targets and milestones, preparation of reports;
Analysis of the situation in programme, identification of operational and financial problems, development of solutions;
Presentation of information for audit of nationally executed (NEX) projects, supports implementation of audit recommendations.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

Proper control of the supporting documents for payments, review of NEX projects Financial Reports;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.

Provides support in creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile and database, establishment of contacts with donor counterparts;
Track and reporting on mobilized resources.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on programme;
Synthesis of lessons learnt and best practices in programme;
Sound contributions to knowledge networks and communities of practice;
Provides timely information on projects/programme implementation upon request;
Provides background information to identify opportunities for project development;
Provides data and information needed for preparation of project documents;
Analyzes general information and selects materials in support of partnership building initiatives.

Competencies

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Functional Competencies:

Actively seeks information to understand his/her own tasks and responsibilities and perform these well;
Possesses basic knowledge of UNDP’s policies and procedures relating to the position and uses these in work assignments;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools, and utilizes these regularly in work assignments;
Researches and provides information to advocate UNDP’s goals to different audiences;
Organizes and prioritizes work schedule to meet colleagues and partners needs and deadlines.

Required Skills and Experience

Education:

Secondary Education, preferably with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration, Economics, Political or Social Sciences would be desirable, but it is not a requirement.

Experience:

7 years of progressively responsible administrative or programme experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language:

Fluency in English and Samoan both verbal and written.

Note

Women are encouraged to apply.