UN WOMEN Jobs - 52357- Programme Assistant

Programme Assistant - UNWOMEN

Advertised on behalf of

UN WOMEN

Location :

Yangon, MYANMAR

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

20-Mar-15 (Midnight New York, USA)

Post Level :

SC-5

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, established by GA Resolution 64/289, and became operational on 01 January 2011, has its vision of a world where women and men have equal opportunities and capacities, where women are empowered and where principles of gender equality are firmly embedded in all efforts to advance development, peace and security. The fundamental objective of UN Women is to enhance national capacity and ownership to enable national partners to formulate gender responsive laws and policies and to scale up successful strategies to deliver on national commitments to gender equality.

The UN Women focus will be in five thematic priorities:

(1) Expanding women's voices, leadership and participation;
(2) Ending violence against women;
(3) Strengthening the implementation of the women, peace and security agenda;
(4) Enhancing women's economic empowerment;
(5) Making gender equality priorities central to national, local and sectoral planning and budgeting at all levels.

Duties and Responsibilities

Under the overall supervision of the Senior Gender Advisor, UN Women Myanmar, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work.

Summary of Key Functions:

Supports implementation of UN Women Country Strategy;
Support to implementation of country programmes, projects and initiatives;
Support to resource mobilization;
Support to knowledge building and knowledge sharing.

Key functions of the Programme Assistant include:

Supports implementation of Country Strategy through the following tasks:

Collection, analysis and presentation of information for identification of areas for support and programme formulation/implementation in line with the Country Strategy;
Assist in the preparation of project/programme budgets, preparation of contracts and other administrative documents for implementation of programme activities;
Assist in reviewing project financial reports/proposals from partners and preparation of information for programme/donor reports as part of monitoring and evaluation;
Maintain an effective office filing system, both hard and soft versions; maintain an effective tracking system for contracts;
Assisting in making travel arrangements for programme staff

Providing effective support to implementation of programme/project activities. In specific:

Create projects for input into Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project, as required by the nature of the job;
Tracking of delivery rate of projects, review of budgets of projects and financial reports submitted by partners;
Coordinate programme and administrative matters related to the organization of meetings, workshops and conferences including contracting vendors and organizing logistics.

Supports resource mobilization focusing on achievement of the following results:

Review of contributions agreement.

Supporting knowledge building and knowledge sharing focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on programme;
Support development and dissemination of knowledge products and other communications materials, including coordination of design/layout and printing;
Preparing reports monographs as required by the programme;
Other tasks as assigned by the Country Programme Manager;
Responsible for other tasks assigned by Senior Gender Advisor of UN Women.

Competencies

Functional Competencies:

Support the preparation of information for advocacy:

Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management:

Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation.

Building Strategic Partnerships:

Maintaining information and databases

Analyzes general information and selects materials in support of partnership building initiatives.

Innovation and Marketing New Approaches:

Implementing processes and uses products

Documents and tracks innovative strategies/best practices/new approaches.

Resource Mobilization (Field Duty Stations):

Providing information for resource mobilization strategies

Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis

Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise:

Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.

Global Leadership and Advocacy for UN WOMEN’s Goals:

Research and analysis

Identifies relevant information for advocacy for UN WOMEN’s goals for a variety of audiences.

Client Orientation:

Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Completion of Secondary education is required;
Bachelor degree in Business or Public Administration, Economics, Political Sciences and Social Sciences or relevant field is desirable.

Experience:

Minimum 5 years of relevant programme or administration experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.);
Previous experience of working with any agency dealing with migration/ human trafficking/ women and child rights issues or production of dissertation on these issues for academic purpose will carry added value but not a requirement.

Language:

Fluency in English and Myanmar language is required.

Candidates must apply on-line through UNDP job website together with duly filled and signed UN-P11 form, academic qualification certificates. Applications without these document will not be considered. P11 form can be downloaded here:
http://sas.undp.org/documents/P11_Personal_history_form.docx”