UNDP Jobs - 5238- Consultant: Administrative and Finance Assistant

Consultant: Administrative and Finance Assistant

Location :

Jakarta, INDONESIA

Type of Contract :

Individual Contract

Starting Date :

01-Aug-2008

Application Deadline :

26-Jun-08 (Midnight New York, USA)

Post Level :

Duration of Initial Contract :

5 months

Languages Required :

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Government of Indonesia, in its effort to strengthen democracy and improve public service, has been implementing decentralized governance through regional autonomy. Significant devolution of public service delivery responsibilities and development resources had taken place since the implementation of Laws 22 and 25 of 1999. The Laws were recently revised with the passages of Law 32 and 33 of 2004. The above legislative framework along with the new law on National Planning System (Law 25/2004) poses both challenges and opportunity in completing the adjustment process toward ideal decentralized public services, which are more responsive to the demand of the citizens at the local level.

UNDP is assisting the Government of Indonesia in implementing a decentralization support programme aimed at facilitating the local and provincial governments in implementing decentralized governance. The programme includes a core project on demand-driven public services delivery improvement at the Kabupaten/Kota levels (through Building and Reinventing Decentralized Governance-BRIDGE project). BRIDGE project is ending, but a number of exit-strategy activities are planned to be implemented until June 2008. However, within BRIDGE project, two new flagship projects of the Decentralization Programme of UNDP, the Provincial Governance Support Programme (PGSP) and ART Gold Indonesia Programme are on the process of preparation.

PGSP will work on the rapidly changing contexts of decentralization in Indonesia, in particular on the position, roles and responsibilities of the provincial government. AGIP will work to promote strategic international cooperation between provincial and local governments utilizing territorial (area-based) development approach addressing issues related with the fulfillment of the MDGs. The project documents for these new projects are being prepared while some of the preparation activities are already on-going. The target is to have the full-fledged projects running in 2009.

The preparatory activities will involve, among others, development of project documents, establishment of ART Gold working group, development of ART Gold quick impact initiatives, finalization of the Provincial Human Development Report of Gorontalo (Gorontalo will be the first pilot province of PGSP), capacity assessment of provincial government of Gorontalo, research on the alternatives to Proliferation of the Regions (Pemekaran Daerah), technical assistance to a key office of the Indonesian Government in responding to complex decentralization issues, as well as assessment missions to some regions to explore the possibilities of developing local governance reform projects.

Duties and Responsibilities

The Administrative and Financial Assistant will work under the Project Officer and with direct supervision from the Project Manager.

The Administrative and Financial Assistant has these following duties and responsibilities:

Arranges for and provides secretarial support in the project office, particularly in conducting regular correspondence, filing documents, maintaining a contact list, arranging meetings, and taking minutes;
Arranges provision and maintenance of office equipments and supplies;
Assists in the organization of events such as workshops and seminars to be held at regional and national level, and provides necessary assistance of events at the provincial and district level;
Supports the project staff and other relevant personnel in making travel arrangements;
Establishes a system of compiling, classifying, storing, and processing documentations of processes in the project;
Under Project Officer supervision, review budget requirement for activities at regional and national levels; prepares regular financial reports, and manages the filing system for financial documents, both electronically and hard copy;
Act as custodian of office petty cash;
Responsible for coordination and liaising on project administrative and financial matters with UNDP and Government of Indonesia as appropriate;
Performs other duties as required by Project Manager.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards.
Promotes the vision, mission, and strategic goals of UNDP.
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Treats all people fairly without favoritism.

Functional Competencies:

Ability to perform a variety of standard tasks related to financial resources management, including screening and collecting documentation, financial data processing, filing, provision of information.
Good knowledge of financial rules and regulations, accounting.
Strong IT skills.
Consistently approaches work with energy and a positive, constructive attitude.
Remains calm, in control and good humored even under pressure.

Required Skills and Experience

Education:

Minimum a university degree in administration, accounting, finance, economics, or other related fields.

Experience:

Minimum 5 (five) years of professional experience in Administration and Finance;
Excellent communication skills;
Full of initiative and sound judgment, high integrity and demonstrated ability to work in multi-cultural environment;
Computer literate, particularly with MS Office suites and MS Excel;
Willingness to travel to project sites;
Familiarity with UN systems and procedures is an advantages

Language Requirements:

Excellent command of English and Bahasa Indonesia, both spoken and written.