Jobs - 52407- Procurement Associate -UNFPA

Procurement Associate -UNFPA - (Open to Syrian Nationals Only)

Location :

Damascus, SYRIAN ARAB REPUBLIC

Type of Contract :

FTA Local

Starting Date :

18-Jan-2015

Application Deadline :

21-Dec-14 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

One year

Languages Required :

Arabic English

Expected Duration of Assignment :

One year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Procurement Associate performs procurement, contracting and contract management of institutional goods and service suppliers for UNFPA/Syria’s programme, humanitarian and operations procurement, as well as if required, to other internal and external clients, mastering all relevant rules, guidelines, processes and procedures. S/he takes a client-oriented results-focused approach to interpreting the rules, procedures and guidelines, providing support and guidance to the CO and UNFPA-supported projects. S/he coordinates the dispatch and distribution of humanitarian goods within the country. S/he may supervise clerical and support staff.

Duties and Responsibilities

Reviews procurement requests and initiates procurement procedures for office and project equipment, supplies and services in a transparent and cost-effective manner; recommends procurement decisions: a) Prepares and issues requests for quotations and invitations to bid; b) Coordinates the evaluation process of quotations/offers and makes recommendations as appropriate
Support in the issuing of contracts; c) Manages all UNFPA LTAs;
Contributes to the smooth running of the office by ensuring provision and maintenance of services and supplies following-up processes and maintaining up-to-date inventory and records;
Monitors all humanitarian and programme procurement processes, and initiates action proactively to speed the processes. Compiles relevant periodic reports to management and project staff;
Monitors humanitarian supplies and warehouse inventories, backstopping colleagues in sub-offices, initiating action where necessary and compiling relevant periodic reports;
Implements relevant corporate systems and applications in support of country office operations, creates systems and mechanisms for effective management of UNFPA resources, and advises and trains project staff in this regard;
Adapts processes and procedures, anticipates and manages operational requirements of programme/ project inputs under national execution in terms of sub-contracts, equipment and supplies to facilitate programme/ project delivery; ensures that procuurement transactions are in accordance with UNFPA financial rules and procedures.

Competencies

Functional Competencies:

Business acumen

Applies the results of analysis and sound business judgment to make timely decisions by analyzing the environment, and identifying issues, opportunities, and risk factors;
Actively keeps up-to-date with best business practices and provides quality control over projections.

Implementing management systems

Well organized and conscientious: leads implementation of corporate management systems and designs appropriate systems and applications in support of UNFPA’s programme and administrative operations by researching best practices, refining and enhancing existing systems and identifying and recommending remedial measures to address problems;

Client orientation

Contributes to positive outcomes for the client, anticipating and addressing his/her needs and concerns;
Uses discretion and flexibility in interpreting rules to meet client needs and seeks feedback on service provision;
Creates an enabling environment for a smooth relationship between client and service provider;
Ability to perform well under pressure and flexibility in handling unexpected work assignments.

Required Skills and Experience

Education:

Completed Secondary Level Education required;
First level university degree desirable but not a requirement.

Knowledge and Experience:

Minimum six years of relevant experience, preferably in an international client-focused organisation;
Experience in international or public procurement an asset;
Of which three years of experience in UN system in administration/procurement;
Experience within UNFPA is an asset;
Experience of working in teams;
Proficiency in current office software applications and corporate IT systems.

Languages:

Fluency in English and Arabic is required.