Jobs - 52410- Safety and Reception Assistant - UNFPA

Safety and Reception Assistant - UNFPA - (Oen to Syrian Nationals Only)

Location :

Damascus, SYRIAN ARAB REPUBLIC

Type of Contract :

Service Contract

Starting Date :

18-Jan-2015

Application Deadline :

21-Dec-14 (Midnight New York, USA)

Post Level :

SC-3

Duration of Initial Contract :

One year

Languages Required :

Arabic English

Expected Duration of Assignment :

One year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Administrative/Finance Associate, the Safety and Reception Assistant provides daily safety and reception support for UNFPA premises.

The Safety and Reception Assistant demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.

Duties and Responsibilities

Provide Safety coverage at the entry points of UN premises and annex buildings (if any) to prevent entry to unauthorized persons and the unauthorized removal of UN property;
Screen persons, packages and vehicles ( if applicable) entering the premises including clearance through metal detectors and by use of x-ray equipment, if available;
Provide reception and safety information and directions to all persons associated with the Agency, including visitors;
Handover suspicious persons to the Government guard for necessary measures;
Monitor the CCTV and take prompt actions if a suspicious event occurs;
Conduct exterior, garage, and garden patrols for the purpose of intercepting unauthorized persons attempting to gain entry to the premises;
Cooperate and liaise with the Government guards to prevent unauthorized parking in front of UN offices;
Primarily report to UNFPA Security focal point (SFP) for all safety related issues and comply with the directions of the SFP;
Receive directions and advices from other supervisors and comply, if applicable, especially in silent hours and weekends;
Maintaining log look and keep records as guided by the SFP;
Maintain alertness for any potential or actual breach of safety and any disturbance or unusual activity;
Assist SFP in building evacuation drills;
Ensure all doors secure and lights are off after staff members depart;
Act as telephone operator on time of need, especially during silent hours;
Delivers internal/external mail to staff members as required;
Perform other related duties as assigned.

Competencies

Functional Competencies:

Be able to work adeptly on one’s own and as part of an office team;
Disposition to maintain good relationships with supervisors and colleagues; and
Adapt oneself to changing work environment;
Demonstrate an ability to work with an attitude of professionalism, efficiency, cooperation and flexibility.CorporAT

Corporate competencies:

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

Secondary education;
Candidates with higher educational qualifications with less experience in safety and security field will be considered.

Experience:

1-2 years of work experience.

Language Requirements:

Good knowledge of the national language of the duty station; and
Fair knowledge of English.

Note:

Must work 40 hours per week and capable of doing long shifts, where necessary.