Jobs - 52562- Programme Assistant

Programme Assistant

Location :

Yangon, MYANMAR

Type of Contract :

Service Contract

Starting Date :

03-Feb-2015

Application Deadline :

07-Jan-15 (Midnight New York, USA)

Post Level :

SC-5

Duration of Initial Contract :

6 Months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Office of the United Nations High Commissioner for Human Rights (OHCHR) operates as a non-resident UN entity in Myanmar. In November 2012, the Government of Myanmar had invited OHCHR to establish an office in Myanmar. The Host Country Agreement nonetheless remains to be finalised. During this period, OHCHR Regional Office for South-East Asia in Bangkok continues deploying staff on mission/temporary assignments under Project "Myanmar - Protection and Promotion of Human Rights " to engage with the Government and other stakeholders in promoting and protecting human rights in Myanmar. The Programme Assistant is therefore recruited for a time-bound project (i.e. six months) contingent on OHCHR's country engagement policy with respect to Myanmar which is in turn dependent on the progress of opening the OHCHR country office as well as availability of funds.

Under the general supervision of OHCHR's Regional Representative for South-East Asia and direct guidance of the Coordinator of OHCHR Regional Office Team on Myanmar (OHCHR Myanmar Team), the Programme Assistant is based in Yangon and is responsible for providing programme support services ensuring high quality, accuracy and consistency of work. The Programme Assistant promotes a client, quality and results-oriented approach.

The Programme Assistant works in close collaboration with the Operations, Programme and projects staff in the OHCHR Regional Office for South-East Asia, UNDP Myanmar and other UN agencies staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

Support to implementation and management of OHCHR Myanmar Team workplan and programme strategies;
Programme related and administrative support to the OHCHR Myanmar Team;

Supports implementation of OHCHR Myanmar Team's workplan and programme strategies focusing on achievement of the following results:

Assists in the coordination of programme/project planning and preparatory work for the Myanmar team's programme/project initiatives; monitors status of programme/project proposals and receipt of relevant documentation for review and approval;
Reviews project documents, especially cost plans/budgets, in coordination with the Administrative Assistant for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature;
Compiles and summarizes data on project delivery; drafts related status reports, identifying shortfalls in delivery, budget overruns, etc., and brings to the attention of the Myanmar team;
Provides assistance and support involving interpretation and translation for the OHCHR Myanmar Team, as necessary;
Performs other related duties as required.

Provides programme related and administrative support to OHCHR Myanmar Team focusing on achievement of the following results:

Serves as focal point for administrative coordination of programme/project implementation activities, involving extensive liaison with relevant organizational units to initiate requests, obtain necessary clearances, process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, and providing support for the arrangement of workshop and other programme/project activities etc.. ;
Reviews budget revisions and verifies availability of funds in coordination with the Administrative Assistant;
Drafts correspondence on budget-related issues and prepares and updates periodic reports, briefing notes, and other related documentation including taking notes of programme meetings and preparation of programme briefing notes..

The key results have an impact on the success of OHCHR's country programme within specific areas of cooperation. A client-oriented and efficient approach impact on the image of OHCHR in the country.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda

Support the preparation of information for advocacy

Identifies relevant information for advocacy for a variety of audiences;

Results-Based Programme Development and Management

Contributing to results through provision of information

Provides information and documentation on specific stages of projects/programme implementation;

Promoting Organizational Learning and Knowledge Sharing

Basic research and analysis

Researches best practices and poses new, more effective ways of doing things;

Job Knowledge/Technical Expertise

Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.

Client Orientation

Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly;

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary Education preferably with specialized certification in Accounting and Finance;
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience:

5 years of relevant administrative or programme experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.).

Language Requirements:

Fluency in the UN and national languages of the duty station i.e. English and Myanmar respectively.

Application:

“Candidates must apply on-line through UNDP job website together with duly filled and signed UN-P11 form, academic qualification certificates. Applications without these document will not be considered. P11 form can be downloaded here:
http://sas.undp.org/documents/P11_Personal_history_form.docx ”.