Jobs - 52593- Programme Management Specialist ( Pulse Lab )

Programme Management Specialist ( Pulse Lab )

Location :

Jakarta, INDONESIA

Type of Contract :

FTA International

Starting Date :

01-Jan-2015

Application Deadline :

28-Dec-14 (Midnight New York, USA)

Post Level :

P-4

Duration of Initial Contract :

1 year initially

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Global Pulse is an innovation initiative in the Executive Office of the United Nations Secretary-General, harnessing today's new world of digital data and real-time analytics to gain a better understanding of changes in human well-being. Global Pulse hopes to contribute to a future in which access to better information sooner makes it possible to keep international development on track, protect the world's most vulnerable populations, and strengthen resilience to global shocks. Global Pulse is being implemented as a global network of Pulse Labs, bringing together expertise from UN agencies, governments, academia, and the private sector to research, develop, test and share tools and approaches for harnessing real-time data for more effective and efficient policy action and program implementation.

Pulse Lab Jakarta

Global Pulse has established a Pulse Lab in Jakarta in 2012 in partnership with the Government of Indonesia. Pulse Lab Jakarta functions as an open innovation space where policy experts together with UN development practitioners and other partners can experiment with new types of data and emerging technologies and evaluate their potential to enhance both public policy decision-making and community resilience. Following the development of useful approaches, Pulse Lab Jakarta will support institutional adoption of these innovations into policy and practice.

Under the direct supervision of the Lab Manager and in close consultation with Senior Management comprising the UN Resident Representative and Global Pulse New York, the Programme Management Specialist is directly responsible for ensuring the effective and efficient day-to-day functioning of the Labin line with the project’s global strategic plan.

The Programme Management Specialist applies sound judgment in alerting Senior Management to issues requiring attention and advising on decisions that affect the day-to-day work of the Lab. On a daily basis, the Programme Management Specialist synthesizes and packages the considerable volume of information, demands, and issues confronting the office in a manner that allows him/her to stay on top of issues while focusing on the key day-to-day administrative and strategic priorities.

The Programme Management Specialist is responsible for the coordination of substantive advice optimizing the Lab’s interventions with external and internal partners, and individual staff.

The Programme Management Specialist works in close collaboration with technical teams, Global Pulse HQs, UN Heads of Agencies, UN Country Team, and Government officials to successfully deliver results.

Duties and Responsibilities

Summary of Key Functions:

Enhance efficient and effective functioning of the Lab;
Drive implementation of the project’s strategic plan;
Manage human resources for delivery of results agreed through work plans;
Management of financial and administration for efficient functioning of the office.

Enhance efficient and effective functioning of the Lab:

Facilitate the day-to-day functioning of the Lab;
Coordinate the distribution of responsibilities amongst team members and organize monitoring and tracking system of all services;
Ensure regular monitoring of project implementation and preparation of progress reports;
Review all drafts and/or assist in the drafting of correspondence for clearance and signature, including correspondence at Ministerial level, giving substantive input to senior management;
Provide substantive support to the Lab Manager in resource mobilization and related donor reporting;
Coordinate with technical teams for project field visits and missions, including identifying major meetings and preparation of briefing documentation.

Drive implementation of the project’s strategic plan:

Advise the Senior Management in creating a positive atmosphere for team-based work and be an advocate for the work of PLJ;
Support the Lab Manager in strategic positioning and external communication and coordinated flow of communication and data to and from the Resident Coordinator and nominated Government counterpart;
Ensure accurate and coordinated flow of communication to and from the Lab;
Ensure process and analytical support, including quantitative and qualitative analysis to support decision making at all levels of the project, including senior management;
Assist the office in its strategic positioning and oversee communication with key external stakeholders;
Prepare and/or coordinate preparation of substantive policy briefs, speeches and detailed presentations and other materials as needed for internal and external use;
Coordinate Pulse Lab Jakarta governance mechanisms (Steering, Technical and Advisory committees);
Interact as required with senior UN staff, development partners, government officials as well as other UN system colleagues and external partners to ensure that senior management is kept abreast of important developments affecting the office.
Co-lead work planning, target setting, M&E and reporting of the Lab’s participation in UNPDF Pillars with technical leads.
Oversees fundraising efforts and manages key relations with donors and partners

Manage human resources for delivery of results agreed through work plans:

Provide staff support and supervision, including implementation of the performance management system;
Ensure systems and processes are in place for reporting, accountability and transparency;
Promote clarity of roles and responsibilities between various project staff and the various project offices;
Be responsive to the needs of the project and government for quality and timely delivery of human resources, including technical advisors;
Ensure staff are provided with training and development opportunities and are well supported in the field;
Ensure that recruitment process conducted by government partners and Pulse Lab Jakarta adheres to UNDP recruitment rules and procedures;
Promote a dynamic and professional team environment that values cultural diversity.

Management of financial and administration for efficient functioning of the office:

Accountable for the budget and financial management of the programme including ensuring financial management is in keeping with UNDP rules and procedures;
In coordination with the implementing partner prepare the annual budget and ensure it reflects realistic targets;
Review and analyze use of resources and put in place adjustments as required - ensuring consistent application of standard financial rules;
Ensures the implementation of cost-recovery systems for the provision of common services to other development agencies in the Pulse Lab Jakarta office;
Ensure that all financial reports are submitted on time and are accurate;
Promote continuous improvement of the financial and administrative systems and process of UNDP and ensure appropriate training for staff administering the program finances and administration.

Competencies

Core Competencies:

Promoting ethics and integrity, creating organizational precedents;
Building support and political acumen;
Building staff competence, creating an environment of creativity and innovation;
Building and promoting effective teams;
Creating and promoting enabling environment for open communication;
Creating an emotionally intelligent organization;
Leveraging conflict in the interests of Pulse Lab Jakarta & setting standards
Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Fair and transparent decision making; calculated risk-taking;
Advocacy/Advancing a Policy-Oriented Agenda.

Analysis and creation of messages and strategies
Contributes to the elaboration of advocacy strategies by identifying and prioritizing audiences and communication means

Performs analysis of political situations and scenarios, and contributes to the formulation of institutional responses.

Building Strategic Partnerships

Identifying and building partnerships

Effectively networks with partners seizing opportunities to build strategic alliances relevant to Pulse Lab Jakarta’s mandate and strategic agenda;
Sensitizes UN Partners, donors and other international organizations to Pulse Lab Jakarta’s strategic agenda, identifying areas for joint efforts;
Develops positive ties with civil society to build/strengthen Pulse Lab Jakarta’s mandate;
Identifies needs and interventions for capacity building of counterparts, clients and potential partners;
Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments.

Promoting Organizational Learning and Knowledge Sharing

Developing tools and mechanisms

Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
Identifies new approaches and strategies that promote the use of tools and mechanisms;
Develops and/or participates in the development of tools and mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies;

Job Knowledge/Technical Expertise

In-depth knowledge of the subject-matter

Understands more advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines;
Serves as internal consultant in the area of expertise and shares knowledge with staff;
Continues to seeks new and improved methods and systems for accomplishing the work of the unit;
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it in work assignments;
Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments

Creating Visibility for Pulse Lab Jakarta/Supporting Pulse Lab Jakarta’s Capacity to Advocate

Developing promotional projects and organizational messages

Identifies and develops activities to enhance the visibility of Pulse Lab Jakarta;
Develops promotional activities based on monitoring/evaluation information identifying areas requiring higher visibility ;Reviews documents and materials intended for use within and outside the organization in order to ensure consistency and validity of messages;
Creates and cultivates networks of partners to promote Pulse Lab Jakarta’s image;
Conducts assessments of activities to improve impact and effectiveness.

Global Leadership and Advocacy for Pulse Lab Jakarta’s Goals

Analysis and creation of messages and strategies

Performed analysis of political situations and scenarios, and contributes to the formulation of institutional responses;
Uses the opportunity to bring forward and disseminate materials for global advocacy work and adapts it for use at country level.

Conceptual Innovation in the Provision of Technical Expertise

Developing innovative and creative approaches

Leverages different experiences and expertise of team members to achieve better and more innovative outcomes;
Leverages multi disciplinary, institutional knowledge and experience of other countries and regions to promote Pulse Lab Jakarta’s development agenda;
Participates in dialogue about conceptual innovation at the country and regional levels.

Client Orientation

Contributing to positive outcomes for the client

Anticipates client needs;
Works towards creating an enabling environment for a smooth relationship between the clients and service provider;
Demonstrates understanding of client’s perspective.

Required Skills and Experience

Education:

Master’s degree or equivalent in Business or Public Administration, International Relations, Social Science or related field.

Experience:

A minimum of 7 years experience, of which at least three in progressively responsible roles in management in international institutions and/or the UN;
Experience working with inter-governmental bodies and senior government officials;
Experience in resource mobilization an asset;
Work experience in Asia is required.

Language Requirements:

Fluency in English is mandatory;
A working knowledge of Bahasa Indonesia is an asset.

Application procedure:

Applicant must Complete P11 form and submit as part of their application. Click here to down load the form P-11.

Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply . All applications will be treated with the strictest confidence.

UNDP Indonesia reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP Indonesia at the same grade level and with similar job description, experience and education requirements.