UNDP Jobs - 52693- Specialist Oversight and Compliance

Specialist Oversight and Compliance

Location :

Kinshasa, CONGO, DEM. REPUBLIC

Type of Contract :

FTA International

Starting Date :

Application Deadline :

14-Jan-15 (Midnight New York, USA)

Post Level :

P-3

Duration of Initial Contract :

Languages Required :

English French

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UNDP DRC Country Office intends to recruit a resident Oversight and Compliance Specialist directly attached to the Deputy Country Director / Operations in support of optimal results and resource management, transparency, accountability, client orientation to ensure proper resources and results management and preventative oversight.

In order to develop and reinforce its own accountability in the implementation of programme intervention, the UNDP office in Kinshasa is therefore recruiting, for an initial period of 12 months to be cost shared by programme resources and administrative resources. The specialist shall work in coordination with the NIM/DIM projects, the Operations Management Unit, the Resource Management Unit and under the overall authority of the Country Director with direct supervision of the Deputy Country Director /Operations.

She/he will provide adequate and continuous feedback to the Senior Management on the quality, relevance and efficiency of Programme and Operational implementation in the field and adherence to UNDP’s zero tolerance for corruption, in addition to and independently from the monitoring carried out by the office.

Duties and Responsibilities

Under the supervision of the Deputy Country Director/Operations, the Oversight and Compliance Specialist acts as an advisor to Senior Management on all aspects of CO programme and operations, with regard to compliance with UNDP rules and regulations Duties and Responsibilities with the following functions :

Strengthens transparency and accountability, focusing on the achievement of the following results:

Contribute to the achievement of project objectives and outcomes by carrying out regular oversight review of projects, assess reliability and integrity of information provided in project reports, and the completeness of supporting documents;
Assess the effective and efficient use of project resources as per the agreed annual work plan;
Ensure proper implementation of internal control systems and in the maintenance of compliance standards;
Advise UNDP management, project staff and implementing agencies regarding control systems, assess their effectiveness and general operational compliance with UNDP Rules and Regulations, Policies and Procedures;
Assess work processes and office structure to ensure that tasks are carried out with maximum integrity;
Review performance/progress of implementing UNDP supported projects (NIM/ DIM) by determining their conformity with UNDP Financial rules and regulations, and the requirement of the Programme and Operations Policies and Procedures (POPP);
Strengthen transparency and accountability in project implementation, programme management and carry out performance reviews to ensure targets are met; and make appropriate recommendations for improvement.

Provides effective and reliable performance and risk assessment, focusing on the achievement of the following results:

In consultation with the management team, provides assessment of risk areas and work with project staff to minimize risk exposure levels;
Review the CO risk logs and ensure that risks are adequately assessed and escalated if need be. S/He should ensure that adequate processes are in place to mitigate those risks.

Alert the CO management about any suspected misconduct in projects or CO.

Participate in indicator and target setting to establish reliable performance assessment criteria;
Consults with clients on a regular basis to improve performance;
Support the refinement and development of performance assessment tools to enhance the performance assessment process.

Strongly positions UNDP in the UN family focusing on achievement of the following results:

Identification of opportunities for UNDP in its relationship with other UN Agencies.

Facilitation of knowledge building and sharing:

Contributes to the ongoing development of professional practices in the area of his/her competencies;
Participates in the implementation of his/her personal learning and training development plan;
Performs other assignments or tasks as determined by the DCD/O.

Competencies

Functional Competencies:

Building Partnerships

Effectively networks with partners seizing opportunities to build alliances;
Identifies needs and interventions for capacity building of counterparts, clients and potential partners;
Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments.

Promoting Organizational Learning and Knowledge Sharing:

Makes the case for innovative ideas documenting successes and building them into the design of new approaches;
Participates in the development of mechanisms, including identifying new approaches to promote individual and organizational learning and knowledge sharing using formal and informal methodologies.

Job Knowledge/Technical Expertise:

Understands advanced aspects of primary area of specialization as well as the fundamental concepts of related disciplines (financial resources management);
Continues to seek new and improved methods and systems for accomplishing the work of the unit;
Keeps abreast of new developments in area of professional discipline and job knowledge and seeks to develop him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it in work assignments;
Continually looking for ways to enhance financial performance in the office.

Promoting Organizational Change and Development:

Performs appropriate work analysis and assists in redesign to establish clear standards for implementation.

Design And Implementation of Management Systems:

Makes recommendations regarding operation of systems within organizational units;
Identifies and recommends remedial measures to address problems in systems design or implementation.

Client Orientation:

Anticipates client needs;
Demonstrates understanding of client perspective;
Solicits feedback on service provision and quality.

Promoting Accountability and Results-Based Management:

Provides inputs to the development of organizational standards for accountability.

Core Competencies:

Building staff competence, creating an environment of creativity and innovation;
Building and promoting effective teams;
Creating and promoting enabling environment for open communication;
Creating an emotionally intelligent organization;
Leveraging conflict in the interests of UNDP & setting standards;
Sharing knowledge across the organization and building a culture of knowledge sharing and learning. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Fair and transparent decision making; calculated risk-taking.

Required Skills and Experience

Education:

Master’s Degree preferably in auditing, development planning, in Administration, Business, Finance, Economics or in a similar discipline.

Experience:

A Minimum of five (5) years professional experience in managing projects or programmes, including financial management (particularly developing and implementing financial control systems) and audit management within the private sector or International NGOs;
Excellent knowledge of project management, audit track, accounting and budgetary procedures and techniques, procurement of goods and services, stocks and assets control as per UN regulations and rules; Work experience with an ERP system, (experience with ATLAS is an advantage);
Knowledge of UNDP Internal Control Framework (or similar financial management and control frameworks) is an advantage.
Understanding of the Generally accepted professional practice standards for internal auditing (The Institute of Internal Auditors ) is an advantage;
Excellent knowledge of computer standard applications, information system analysis, database etc.;
Excellent knowledge of issues pertaining to multi-donors funding, related reporting systems, especially within the context of large fiduciary funds administered by the United Nations or UNDP more specifically.

Language requirements:

Excellent command of written and spoken French; and
Good working knowledge of English.

How to apply:

Each applicant must submit, through the following link below: http://jobs.undp.org a single file (ZIP, PDF, JPEG or WORD) including:

Application letter motivated for the job (maximum 1 page); an update;
P11 form (signed and dated);
Curriculum Vitae to date (maximum 3 pages);
Copies of diplomas.

Applications from women, consistent with the desired profile, are strongly encouraged.

Will be contacted as person whose applications will be seriously considered.