UNDP Jobs - 52876- National Coordinator - (Open to Papua New Guinea N

National Coordinator - (Open to Papua New Guinea Nationals Only)

Location :

Buka, PAPUA NEW GUINEA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

06-Mar-15 (Midnight New York, USA)

Post Level :

SC-9

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

1 year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

In mid-2013 the UN Secretary-General’s declared PNG’s eligible for the Peacebuilding Fund (PBF), to support peacebuilding in the Autonomous Region of Bougainville. Subsequently, the UN and the Autonomous Bougainville Government (ABG) undertook an extensive and highly participatory peace and development analysis, on the basis of which a Peacebuilding Priority Plan (PPP) was developed, addressing at three priority areas, namely:

Relationship and trust between PNG Government and ABG are strengthened to contribute to effective implementation of autonomy arrangements and of the Bougainville Peace Agreement;
People of Bougainville are empowered to make informed choices at the Bougainville referendum and to have increased confidence in the BPA process through access to more objective and accurate information and to fora for dialogue and debate on key peacebuilding issues, both within communities and with their political leaders; and
Community social cohesion and security in Bougainville are strengthened through opportunities to deal with conflict-related trauma effectively, and resolution of local disputes peacefully as well as through better access to information to access appropriate post-conflict services/support.

Each priority is being translated into one joint UN project (Project), with UN agencies (Recipient UN Organisations- RUNOs) contributing according to their mandate and technical expertise available and working in partnership with the Government (national and regional) and civil society partners.

A Joint Steering Committee (JSC), co-chaired by the Chief Secretaries of the PNG Government and Autonomous Bougainville Government and the UN Resident Coordinator, was established in 2013 to provide strategic guidance and overall oversight of the PBF supported interventions.
To support the JSC responsibilities and monitor PPP implementation, a Secretariat is to be established in Buka, administered by UNDP. The PBF Secretariat consists of a Coordinator and an M&E Officer and serves as an interface between the strategic decision-making level bodies, the state institutions and the RUNOs in the country and Peacebuilding Support Office (PBSO) in New York.

The PBF Secretariat will provide key support to the JSC, including organisation of meetings, taking of minutes and ensuring of follow-up action as well as preparing the annual JSC report on the PPP progress, to be submitted to PBSO on 1 December every year. Other responsibilities include the coordination of the implementation of the PPP, liaison on possible changes to or extensions to the PPP, organization and preparation of JSC meetings, conducting consultations with relevant stakeholders, communicating the process of implementation of the PPP to all relevant stakeholders, as well as monitoring and reporting on the peacebuilding outcomes of the PPP, as per the PPP Results Framework.

Duties and Responsibilities

Under the overall supervision of the UN Resident Coordinator and with support of the UNDP Assistant Resident Representative (Governance), the Bougainville PBF Coordinator is expected to manage the PBF Secretariat in line with the duties and responsibilities outlined below:

Manage day-to-day JSC Secretariat project activities to facilitate implementation of the PPP on behalf of the JSC in line with PBF Guidelines;
Support the JSC with secretariat services, including organising meetings and consultations, recording minutes and sharing documents with its members;
Develop briefing notes, progress updates and support in preparing other documents to facilitate the work of the JSC;
Communicate and ensuring follow-up of the JSC’s decisions;
Provide quality assurance of PBF project documents and progress reports, prior to their submission to the JSC and PBSO;
Undertake consultations and draft the annual JSC progress report against the Priority Plan, for approval by the JSC and submission to PBSO;
Support inter-project coordination and provide guidance to RUNOs on common methodology for project costing, monitoring and related issues;
Track the implementation of projects and make recommendations for improvements, if deemed necessary;
Together with the Secretariat M&E expert, ensure the monitoring of progress against the PPP and in line with the PPP results framework, and undertake analysis of results for presentation to UN management, JSC and PBSO;
Support PPP evaluative exercises (e.g. evaluability assessments, periodic reviews and evaluations) led by PBSO;
Liaise regularly with project teams and identify implementation problems that may arise in relation to PPP delivery and management and advise UN management and the JSC on appropriate action, with follow up and reporting back on progress or lack thereof;
Act as a local repository of knowledge regarding the policies, rules and regulations of the PBF, Multi-Partner Trust Fund Gateway and other related management arrangements;
Ensure linkages of the PPP with national development processes, in particular with the PNG and Bougainville Medium Term Development Plans, the United Nations Assistance Development Framework. The Bougainville Peace and Implementation Strategy is also a key policy instrument for coordination.
Based on the PBF Guidelines, refine project selection criteria in consultation with partners to be adopted by the JSC for new proposals;
Review and analyze concept notes and proposals for new proposals, including ensuring all technical review, and submitting recommendations to the JSC;
Organise relevant Technical Committee meetings to appraise project proposals and finalise the project document transmittal forms;
Promote PBF awareness especially amongst Government and civil society and international partners;
As directed by the JSC Co-Chairs, support and encourage information sharing (including bulletins), advocacy and training as required;
Facilitate relationships between JSC members and relevant stakeholders to enhance national ownership and participation during the implementation of the PPP;
Liaise with governmental and non-governmental organizations, and donors active in the field of conflict prevention, reconciliation, and peace-building, and identify opportunities for partnership building and resource mobilization;
Ensure that lessons learned and good practice from the PBF funded projects are systematically recorded for sharing with the JSC, PBSO and within and beyond PNG and Bougainville;
Assist with management of financial and human resources of the PBF secretariat project, the PBF M&E Officer as well recruitments and procurement;
Ensure effective communication with the UNDP Country Office on project management and operational issues;
Control establishment and maintenance of proper electronic and paper filing systems for record keeping; and
Any other related tasks as directed by the JSC through the PBF Programme Coordinator and the UNDP Assistant Resident Representative (Governance).

Competencies

Corporate Competencies:

Demonstrate integrity by modeling the UN’s values and ethical standards;
Promotes the vision, mission and strategic goals of UNDP;
Displays strong cultural, gender, religion, race, nationality, and age sensitivity and adaptability;
Treats all people fairly without favoritism.

Functional Competencies

Knowledge Management and Learning:

Promotes knowledge management in the UN system and learning environment in the office through leadership and personal example;
Actively works towards continuing personal and development;
Stimulates learning among PBF Secretariat team and applies newly acquired skills;

Development and Organizational Effectiveness:

Ability to conduct results-based management and reporting;
Solid knowledge in financial resources and human resources management, contract asset, and procurement, information and communication technology, general project administration;
Strong analytical, evaluation and conceptual thinking skills;

Management and Leadership:

Build strong relationships with clients, focuses on impact and result for the client and responds positively to feedbacks;
Consistently approaches work with energy and a positive, constructive attitude;
Excellent oral and written communication skills to provide briefing to senior executives and to write well-conceived, clear and strategic reports;
Demonstrates openness to change and ability to manage complexities;
Leads teams effectively and shows mentoring as well as conflict resolution skills;
Remains calm, in control even under pressure.

Required Skills and Experience

Education:

Bachelors Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience:

At least 4 years of progressively responsible professional experience working in the field of community security/governance, peacebuilding, resilience and social cohesion building, or related experience in development or humanitarian programmes;
Of which at least 3 years of progressive responsibility in project or programme management, including personnel management, budgetary and financial management;
A demonstrated understanding of the critical aspects of human rights, gender, and, specifically, gender power relations within the PNG/Bougainville cultural context;
Experience of work with international organizations, high level government officials;
Computer literacy (MS Word, Excel, Power Point, Internet, email, etc;
Previous experience with UN preferred and good knowledge of UNDP rules and procedures is desirable; and
Prior working experience in Bougainville is an advantage.

Language:

Strong written and spoken English;
Knowledge of PNG Tok Pisin would be beneficial but it not a requirement.