UNDP Jobs - 53470- Programme Management Analyst

Programme Management Analyst - (Open to Nepalese Nationals Only)

Location :

Kathmandu, NEPAL

Type of Contract :

FTA Local

Starting Date :

01-Apr-2015

Application Deadline :

13-Feb-15 (Midnight New York, USA)

Post Level :

NO-B

Duration of Initial Contract :

One year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and direct supervision of the Assistant Country Director ACD/P, Head of Strategic Planning and Development Effectiveness Unit (SPDEU), the Programme Management Analyst is responsible for oversight of UNDP programme resources for the country office. The Programme Management Analyst provides effective oversight and performance assessment of resource plans and allocations. S/he oversees the assurance and audit of development programmes and projects.

The Programme Management Analyst supervises and leads resource management functions of the SPDE Unit staff and works to achieve results through coordination with programme staff and project personnel. The Programme Management Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society organizations ensuring successful UNDP programme implementation. The Programme Management Analyst will closely co-ordinate with the Assistant Country Director (Operations) for functional financial and accounting/audit matters.

Duties and Responsibilities

Functions / Key Results Expected
Summary of Key Functions:

Planning and Managing of Programme Resource Framework;
Policy Guidance and Support Services;
Effective implementation/ management of programme and projects;
Assurance and Audit;
Capacity development of programme and project staff.

Ensures Planning and Managing of Programme Resource Framework focusing on achievement of the following results:

Coordinates and advises the senior management and programme team for complete, accurate and timely allocation of available resources in order to optimize resource allocation in a result based environment;
Ensures that systematic and efficient mechanism is in place for preparing project budgets and their modifications; monitoring of programme delivery within the authorizedspending limits (ASL) and Country Office delivery targets;
Continuous analysis and monitoring of the programme resource situation based on pipeline build ups, multi-year budgets, and programme expenditures through various tools and systems and timely and periodic reporting to senior management on resource situation;
Assesses on an ongoing basis the availability of resources for redeployment (reallocation) due to emerging opportunities and/or unforeseen needs;
Efficient and effective resource management (both core and non core) through strategic planning, guiding, and managing the resources in accordance with UNDP rules and regulations;
Oversees the utilization of all development resources (regular/other) against approved work plans/initiatives to confirm alignment with organizational priorities and results;
Assists senior management in finalizing cost sharing agreements with donors to ensure consistency with corporate resource management policies in line with IPSAS;
Provides regular oversight in managing receivables from donors as per the cost sharing agreements and supports donor relations;
Monitors and initiates remedial actions to ensure targets met on programme related indicators on respective dashboards with particular attention to cost sharing deficits and NEX advances;
Performs the function of Manager Level 1 in Atlas for development projects transactions approval.

Ensures effective Policy guidance and support services focusing on the achievement of the following results:

Participates in indicator and target setting to establish reliable performance assessment criteria;
Keeps CO informed of key policy changes, both at national and corporate level, through briefings and trainings on important matters;
CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management;
Supports preparation of Country Programme Action Plan – with focus on results and resources framework and implementation modalities;
Supports the process of periodic reviews of CPAP with Government counterparts and other implementing partners and key stakeholders to monitor progress in programme implementation, to draw practical lessons from the past;
Facilitates Annual Work Plan preparation process by providing necessary guidance and templates in accordance with UNDP policies and procedures.

Ensures effective Implementation/Management of Programme and Projects focusing on achievement of the following results:

Supports development, reviewing and updating of NIM/NEX guidelines on a continuous basis to incorporate emerging operational issues and needs;
Organizes orientation training on the guidelines for all the stakeholders involved in implementation of NIM & DIM projects;
Thorough analysis of various implementing modalities and their implications for adoption by UNDP programmes.

Ensures effective oversight to assurance and audit of development projects focusing on achievement of the following results:

Facilitates the timely audit exercise for development projects in accordance with UNDP requirements;
Ensures timely follow up and provides support for the implementation of audit concerns and findings and update the UNDP senior management;
Updates and informs UNDP management of any significant occurrence in the course of programme implementation on management by exception basis;
Ensures preparation and review of assurance plan in view of risk level associated with Implementation Partners (IPs) and assurance activities are coordinated with Ex-Com UN Agencies;
Organizes trainings for CO and project staff on programme issues including implementation guidelines.

Ensures capacity development of programme/ project staff in the areas of project/programme financial management focusing on achievement of the following results:

Conducts orientation on Results based management to programme and project staff;
Provides training on HACT methodology in-house and Ex-com implementing partners;
Acts as focal person for IPSAS in programme section;
Ensures that programme and project personnel have required skills in Atlas operation including external excess;
Updates CO staff on significant changes in the POPP, relevant to programme and project management and resources management;
Enhances the skills of programme staff on project management supported by Atlas.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda:
Preparing information for advocacy

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate.

Results-Based Programme Development and Management:
Contributes into results through primary research and analysis

Assesses project performance to identify success factors and incorporates best practices into project work;
Researches linkages across programme activities to identify critical points of integration;
Monitors specific stages of projects/programme implementation;
Analyzes country situation to identify opportunities for project development;
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly.

Building Strategic Partnerships:
Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches:
Enhancing processes or products

Generates new ideas and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies/best practices/new approaches.

Resource Mobilization (Field Duty Stations):
Providing inputs to resource mobilization strategies

Analyzes information/databases on potential and actual donors;
Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors.

Promoting Organizational Learning and Knowledge Sharing:
Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise:
Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals:
Preparing information for global advocacy

Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences;
Identifies and takes advantage of opportunities for advocating for UNDP’s mandate.

Client Orientation:
Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Anticipates client needs and addresses them promptly.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Completion of Master’s Degree or equivalent in Business Administration with major in Finance/Accounting or relevant subject from reputed university. Preferably a Chartered Accountant;
Prince2 training and certification, RMG.

Experience:

Minimum of 2 years of senior level relevant experience at the national or international level in resources planning, funds management, corporate compliance, management advisory services at senior level, and programme/project management;
Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English and Nepali.