UNDP Jobs - 53542- Programme Associate, PFMSU - (2 posts)

Programme Associate, PFMSU - (2 posts) - (Open to Botswana Nationals Only)

Location :

Gaborone, BOTSWANA

Type of Contract :

FTA Local

Starting Date :

01-Apr-2015

Application Deadline :

11-Feb-15 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

One year with a possibility of renewal

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the Operations Manager and direct supervision of the Programme Management and Finance Analyst, the Programme Associate ensures effective delivery of the CO programme by entering and managing data and supporting programme implementation consistent with UNDP rules and regulations.

The Programme Associate works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required for resolving complex finance-related issues and exchange of information.

Duties and Responsibilities

Supports formulation of programme strategies and implementation of the Country Programme Action Plan focusing on achievement of the following results:

Collection, analysis and presentation of background information for preparation of CCA, UNDAF, CPD, and CPAP, effective application of RBM tools and establishment of management targets (BSC);
Presentation of background information for formulation of country programme, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the CO programme focusing on the achievement of the following results:

Creation of a project in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project;
Provision of guidance to the executing agencies on routine implementation of projects;
Presentation of information for audit of NEX/NGO and DEX projects supports implementation of audit recommendations;
Supports the Office input into the annual CPAP review exercise.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

Review of NEX projects Financial Reports; preparation of non-PO vouchers for development projects;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas;
Timely corrective actions on un-posted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Creation of requisitions in Atlas for development projects registers of goods receipt in Atlas;
Making budget check for requisitions, POs and vouchers;
Collects, maintains and provides information relating to UNDP Programmes/Projects such as project documents, minutes of Local Programme Appraisal Committee (LPAC), Steering Committee Meetings, Evaluation Reports, etc. projects to meet demand within the CO, from Government, HQ and others;
Establishes and maintains reference with respect to Programme and project related documents, manuals, guidelines, policies and directives;
Monitors timely and proper completion of project closure actions;
Familiarizes counter parts with UNDP’s policies and procedures;
Establishes and monitors basic and interim financial target frameworks including expenditure and budget targets as well as targets for pipeline build-up;
Monitors the actual status of approvals and pipeline build-up vis-à-vis established interim and basic targets;
Ensures sound Programme finance management through tracking delivery, monitoring the update and timely capturing of expenditures.

Supports resource mobilization focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile;
Track and reporting on mobilized resources. Review of contributions agreement, managing contributions in Atlas.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on programme;
Synthesis of lessons learnt and best practices in programme;
Sound contributions to knowledge networks and communities of practice.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda;
Results-Based Programme Development and Management;
Building Strategic Partnerships;
Innovation and Marketing New Approaches;
Resource Mobilization (Field Duty Stations);
Promoting Organizational Learning and Knowledge Sharing;
Global Leadership and Advocacy for UNDP’s Goals;
Client Orientation.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary or High School Diploma is a requisite;
A certificate in Business Administration/ Accounting or Finance will provide distinctive advantage to the candidate;
University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement.

Experience

6 years of progressively responsible administrative, book keeping or programme management and/or coordination experience is required at the national or international level;
Some experience in monitoring and evaluation and results- based management tools with a background and interest in the analysis of socio-economic issues and related policy matters will be an added advantage;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language Requirements:

Fluency in English; and
Language of the duty station.