Background

Project Description:

• The project "Strengthening national capacities and frameworks for disaster risk reduction and climate change adaptation” represents the UNDP contribution to the Government of Mozambique efforts on disaster risk reduction and climate change adaptation, and was developed in recognition that disaster preparedness, mitigation and risk reduction, as well as vulnerability reduction and climate change adaptation are fundamental factors contributing to development in Mozambique, a country that is affected by frequent natural disasters;
• Mozambique is considered as a country highly vulnerable to the impacts of climate-related hazards, such as floods, drought, cyclones and epidemics;
• The number of people affected by one or more of these hazards has registered an annual increase of almost 5000 people every year over the period 1998 to 2009[1];
• Of these hazards, floods occur with a frequency of 2 to 3 years, as a result of the country’s location downstream of nine large river basins;
• Drought is also a major concern;
• In 2009, it was estimated that approximately 1.3 million people within the country are exposed to this hazard[2];
• Additionally, more than 60% of the population lives in coastal areas[3] and are thus highly vulnerable to the effects of cyclone storms along the long coastline;
• With an elevated poverty rate of over 70%[4], a high dependency on rain-fed agriculture, and high HIV rate, the impacts of these extreme events increase the underlying vulnerability of a population already stretched to the limit of its coping strategies;
• With climate change effects, it is predicted that these hazards will intensify, with increased rainfall variability resulting in more severe floods and droughts, and sea level rise inundating large areas of coastal land;
• The impacts will reach many different sectors and threaten development progress in the country and hinder progress towards meeting the Millennium Development Goals;
• Furthermore, current development processes such as construction of new infrastructure without disaster proofing or climate proofing measures may also compound the situation of increased vulnerability;
• As such, climate change adaptation and disaster risk reduction measures are essential to ensure sustainable development within the country;
• In order to support the government efforts to address these disasters and climate change issues toward achieving sustainable development, UNDP and other agencies have been instrumental in strengthening capacities for emergency preparedness and risk reduction and in bringing climate change concerns to the forefront of the development agenda;

Purpose and Focus of the Project:

• The project is meant to support government institutions, civil society institutions and the general population to reduce disaster risk within the country and to adapt to the negative effects of climate change, in order to guarantee development gains for the country as a whole, and especially for those most vulnerable;
• In this respect, UNDP will leverage its comparative advantage across the following areas:
• Policy and Advocacy;
• Normative and technical support;
• Capacity Development;
• Civil Society partnerships;
• Relationship with government;
• Additionally, the project will contribute to the achievement of the MDGs (1, 4, 5, 6, 7 & 8), and Hyogo Framework for Action (3 strategic goals and 5 priority areas);

 Project outputs:

• The project is expected to contribute to the achievement of the CPD/UNDAF Outcome 3: Sustainable and effective management of natural resources and disaster risk reduction, benefitting all people in Mozambique, particularly the most vulnerable;
• Specifically, the project will contribute to the following CPD (2012-2015) outputs:
• Output 3.1: Institutions strengthened to develop and improve policies, strategies and plans for climate change, environmental management and disaster risk reduction;
• Output 3.2: Integrated information systems strengthened on disaster risk reduction, climate change and environmental management;
• To make contributions to the achievement of the UNDAF/CPD outcomes as well as to achieve the CPD outputs of this outcome, the project is concentrating on 4 different thematic areas, in line with UNDAF action plan:
• Policies and Plans;
• Information Management;
• Community Resilience;
• Emergency Management and Early Recovery;

 The specific project outputs are:

• Laws, regulations and strategies on DRR and CCA approved and disseminated to raise awareness on DRR/CCA;
• National Risk Information system improved with integrated DRR and Climate Risk Assessment;
• Local risk management committees and other community groups trained and engaged in DRR and CCA initiatives;
• National capacities for disaster risk reduction, emergency preparedness and management and early recovery strengthened;
• Tools developed to monitor and keep record of DRR/CCA related PARP indicators/components

Financial Proposal:

Lump sum contracts

• Detailed financial proposal: Lump sum offer with clear breakdown (Consultancy fee and per diem);
• The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in instalments or upon completion of the entire contract);

The terms of payment will be as indicated below:

• Inception report. It should explain the time frame, methodologies, and planned interviewees, agreed and approved by UNDP and government; (to be done in 5 days; 20% payment);
• Draft DRR/CCA Project evaluation/review report; (to be done in 15 days; 30% payment);
• Final project evaluation/review report; (to be done in 10 days; 50% payment);

Documents to be Included When Submitting the Proposals:

 Interested individual consultants must submit the following documents/information to demonstrate their qualifications:

Proposal:

• Cover letter;
• Brief methodology on how the work will be conducted;
• Draft work plan with specific timeframe.

Financial proposal.

Personal CV including past experience in similar projects and at least 3 references.

Submission of a completed UNDP Personal History (P11) form is required.

Please note that UNDP jobsite system allows only one uploading of application document, so please make sure that you merge all your documents into a single file.

Evaluation:

Evaluation Matrix & Issuance of Contract:

All Proposals shall be evaluated using the Evaluation Matrix below weghting 100%:

Technical (weights 70%)

Eligibility criteria (15 points in total), namely

• Relevance of education/Degree (Relevant advanced university degree or first level degree in the area of Disaster Risk Reduction;
• At least three years of recent work in Mozambique) (4 points);
• A minimum five (5) years of relevant experience in the area of disaster risk reduction (4 points);
• Very good knowledge of the Mozambican context on Disaster Risk Management and climate change adaptation (2 points);
• Adequacy of competencies for the assignment (3 points);
• Fluent Portuguese, good command of written and spoken English (2 points);
• Technical Evaluation Criteria (45 points in total);
• Proposal meets objectives to understand the project and assess its implementation at the national, provincial and levels (25 points);
• Set achievable targets to meet expected outputs (20 points);
• Interview (35 points in total).

Financial (weights 30% and allows 5 points)

• Price shall be the overriding factor for the issuance of the contract which shall be issued to the most suitably qualified candidate who would have presented the most appropriate proposal and had earned a minimum score of 70 points of the overall desirable of this ToR according to the Evaluation Matrix above;
• In order to objectively evaluate all subjective elements of the ToRs in the most effective manner, a sliding scale shall be applied to each relevant score per indicator in order to determine the final cumulative weight for the proposals submitted;

[1]  2011 Global Assessment report on disaster risk reduction; Revealing risk, redefining development.

[2] Global Assessment report 2009.

[3] INGC synthesis report on climate change 2009.

[4] 2010 UNDP Human development report.

Duties and Responsibilities

Scope of Work

• The main objective of the mid-term evaluation/review is to assess the implementation of the project so far and the extent that the objectives, outputs and activities have been achieved compared to the results and resources allocated;
• Additionally, the review will also assess the ongoing impact of UNDP Mozambique’s contribution to strengthening capacity for disaster risk reduction and climate change adaptation at all levels in UNDP’s 3 selected provinces (Gaza, Nampula and Cabo Delgado) and document the factors likely to contribute to the achievement (or not) of related results with specific reference to the value added of UNDP Mozambique;
• The findings and recommendations of the mid-term review will be an important source of information to the ongoing programme interventions, as it will help in the redesign of new initiatives and/or projects;
• At strategic level, the review results and recommendations will also be used by UNDP Mozambique as a basis for improving the programme interventions and will further inform UNDP’s programming in the new UNDAF process 2016-2020;
• Since the project was launched in 2012, this is the first review to ensure that UNDP achieves its intended goals;

Description of the proposed analytical work

• In accordance with UNDP programme procedures, the Government of Mozambique and UNDP have agreed to undertake a mid-term evaluation of the DRR/CCA project 2012-15 to assess the project’s implementation in the selected areas of the country, in terms of its efficiency, effectiveness, appropriateness, relevance, impact and sustainability, translated into:
• assess the appropriateness of UNDP areas of response, on the basis of its mandate and comparative advantage;
• assess the appropriateness of implementation arrangements, including but not limited to,organizational structure, managerial support and coordination mechanism used by UNDP to support the project/programme;
• assess progress towards achieving the stated programme outcomes and outputs, taking into account cross cutting-issues such as capacity development, institutional strengthening, and gender;
• assess the impact of activities carried out so far under each of the programme components, especially with regards to capacities development  at the central and decentralised level and early warning systems;
• assess the extent to which the programme components have contributed to the achievement of the UNDAF objectives and overall support to the operations of the UN system in Mozambique;
• document challenges encountered and enumerate what needs to be done, how and by who, in order to make the DRR/CCA  project more responsive and better aligned to national development priorities while at the same time making greater contributions to the UNDAF and ensuring sustainability of the programme;
• Identify operational issues and bottlenecks in the implementation of the programme, implementation modalities and frameworks, and advise on any required change in terms of outputs, implementing partners, and allocation of resources and make recommendations;

Methodology

• It is proposed that a combination of methodological approaches be used to ensure that the most appropriate methods will be applied throughout the exercise;
• These approaches include, but are not limited to the following:
• Desk review of all the relevant documents including the UNDAF, CPD, CPAP, AWP’s, National Development Plan (PARPA), the 10 year Master Plan for Disaster Risk Reduction, the various Project Documents, field visits/monitoring reports, programme/project management meeting reports, reports of Steering Committee Meetings and other project and programme  review meetings;
• Interviews with key informants and counterparts;
• Analyses and synthesis of all relevant data and information and subsequent compilation of succinct report addressing the full range of scope of work outlined above;
• The consultant is expected to clearly document and explain its justification for the choice of methodological approach(es) to be used in this process, including planned surveys and questionnaires;
• Where necessary the consultant will visit the provinces and project sites at the district level, interviewing project stakeholders and visiting project activities;
• The methodology and the work schedule prepared by the consultant shall be discussed and agreed with the UNDP’s DRR team and the National counterpart at the beginning of the mission before proceeding with the collection of data and interviews with the project stakeholders;

Expected Outputs and duration of work

The consultant will be expected to prepare and present the following set of deliverables within a total of 30 working days;

Inception report - It should explain the timeframe, methodologies, and planned interviewees, and it has to be agreed and approved by UNDP and government; (5 days).

Draft DRR Project review report - The report shall analyse the areas presented in the present TORs, review and provide recommendations where necessary in order to improve the project’s performance and efficiency.

• The two copies of the draft reports (English and Portuguese versions) shall be submitted ten days before a presentation with UNDP, the Government Coordinating Authority and other stakeholders who have been part of the evaluation process;  (15 days)

Final project review report, which should include (10 days):

• An assessment of the progress in achieving the project outcomes and outputs and their contributions to and associated impact on UNDAF outputs and outcomes and, importantly, national development and DRR/CCA priorities;
• Documentation of best practices and challenges being encountered in the implementation of the DRR/CCA project, including an assessment of the appropriateness of the project’s implementation arrangements;
• An assessment of present and emerging national development and DRR/CCA priorities and how the project can be better positioned to respond to these priorities;

The report must be produced in line with UNDP review report format and quality control checklist for its content, with an executive summary describing key findings and recommendations. The assessment will entail, inter alia:

•  A report containing (Hard copy, a soft copy in MS Word and Acrobat reader, Times New Roman, Size 12, Single Spacing):
• Executive summary;
• Introduction, description of the evaluation methodology;
• An analysis of key interactions (the outcome, substantive influences, UNDP’s contribution and how UNDP works with other relevant actors) and associations between variables measuring the outcome;
• Key lessons learnt, highlighting key factors that might hamper the impact of CO programmes and projects and suggesting possible recommendations;
• Assumptions made during the review and study limitations;
• Conclusions and recommendations;
• Annexes: TORs, field visits, people interviewed, documents reviewed, etc.
• Institutional Arrangements.

The consultants will report and be accountable to UNDP, through the Head of Unit, CPR/E. S/he will work with programme staff from UNDP, the Government Coordinating Agency in this case INGC, other Government Departments and national institutions implementing various components of the DRR project.

UNDP will organize all logistical arrangements, including field travel, as may be necessary:

UNDP Mozambique will:

• Provide the consultant with all the necessary support (not under the consultant’s control) to ensure that the consultant undertakes the study with reasonable efficiency;
• Appoint a focal point in the programme section to support the consultant during the evaluation process;
• Collect comprehensive background documentation and inform partners and selected project counterparts;
• Support and identify key stakeholders to be interviewed as part of the review.

The programme staff members will:

• Be responsible for liaising with partners, logistical backstopping and providing relevant documentation and feedback to the consultant.

Competencies

Core competencies:

• Demonstrating/safeguarding ethics and integrity;
• Demonstrate corporate knowledge and sound judgment;
• Self-development, initiative-taking;
• Acting as a team player and facilitating team work;
• Facilitating and encouraging open communication in the team, communicating effectively;
• Creating synergies through self-control;
• Managing conflict;
• Learning and sharing knowledge and encourage the learning of others;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member;
• Informed and transparent decision making;

Functional competencies:

• Ability to synthesize significant amount of qualitative information in a short period of time and transform it into a short documentary along with a detailed narrative report;
• Good knowledge of main DRR and gender issues in Mozambique and the interventions at national level to address the challenges;
• Submission of a completed UNDP Personal History (P11) form is required;
• Capacity to organize and facilitate meetings; excellent oral and written communication;
• Self-motivated, good sense of humor combined with seriousness on quality and timeliness of work.

Required Skills and Experience

Academic Qualifications:

• Relevant advanced university degree or first level degree (with additional years) in the area of Disaster Risk Reduction.

Experience:

• A minimum five (5) years (Master) of relevant experience in the area of disaster risk reduction;
• Solid experience in production of short documentaries with focus on development issues in a creative and effective manner; 
• Experience in development of quality reports preferably in the areas of Disaster Risk Reduction (DRR) and livelihoods is essential;`
• Extensive experience in implementation of donor funded projects;
• Experience in project reviews (Experience with reviews of DRR projects would be an advantage);
• At least three years of recent work in Mozambique;
• Adequate experience in working in multi-cultural environments, with senior Government officials as well as civil society organizations.

Languages:

• Fluent Portuguese;
• Good command of written and spoken English.