Jobs - 53632- Finance and Administrative Manager ONU HABITAT

Finance and Administrative Manager ONU HABITAT

Location :

Mexico City, MEXICO

Type of Contract :

FTA Local

Starting Date :

01-Apr-2015

Application Deadline :

03-Mar-15 (Midnight New York, USA)

Post Level :

NO-A

Duration of Initial Contract :

12m

Languages Required :

English Spanish

Expected Duration of Assignment :

12m

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Human Settloements Programme, UN-HABITAT, is the United Nations agency for human settlements. It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. ROLAC is the Regional Office for Latin America and the Caribbean.

Under the overall guidance and supervision of the PMO in the Regional Office for Latin America and the Caribbean, the Finance and Administrative Manager works in close collaboration with the operations and programme teams in the Country Office and the local government capacity ensuring successful implementation of project portfolio in Mexico.

Duties and Responsibilities

The Finance and Administrative Manager will be responsible for the following duties:

Finance and Administrative Management of the Project

Under the substantive guidance of the Senior Human Settlements Officer SHSO in charge of Mexico and the PMO in the Regional Office for Latin America and the Caribbean, the Finance and Administrative Manager works in the Country Office to facilitate the implementation of the project porfolio; monitors and analyses administrative and financial aspects of the project development and implementation; reviews relevant documents and reports; identifies problems and issues and brings the attention of the PMO ROLAC with proposed actions; liaises with relevant parties (ROLAC, UNDP and stakeholders); identifies and tracks follow-up actions.
Participate in the project work plan preparation with particular emphasis to the administrative and finance functions. This activity includes preparing the budget and monitoring the project expenditures according to the budget and the work plan as approved by Director ROLAC.
Review systems and internal controls, ensuring promotion of optimal and soundest use of financial resources for project effective delivery.
Advise local project staff and counterparts on financial management and promote awareness of financial budget toward project delivery.
Certify the project consultant contract requests, and travel requests within the ROLAC established procedures for country programmes/projects and ensures payment within local established banking procedures.
Analyse its administrative services needs to support specific business operations.
Liaise, Monitor and follow-up the support services of UNON and other relevant departments in regards to administrative and financial aspects of the project.
Review administration of project procedures and ensures that effective (UN compliant practices are in place), update systems as required, collaborating with other staff members, ensures systems are used and ensures monitoring controls are in place.
Assist the General Coordination of the projects on Finance and Administrative issues.
Manage information between ROLAC, the country office and project stakeholders.
Draft correspondence as appropriate to ensure smooth implementation of projects.
Control the project petty cash management and assure the replenishment in a timely fashion.
Follow up the requests for office stock requisitions and ensure sufficient stocks are in place

Project Monitoring and Evaluation

Assist the review of Project budget revisions, verify availability of funds for project work plan, and initiate necessary approval process. This activity includes initiating budget data entry in IMIS/UMOJA and PAAS and periodical download of delivery status report for analysis.
Verify status of delivery of the Agreement of Cooperation with UPP Social projects and preparing all payments in local currency or its conversion when appropriate according to delivery.
Maintain accurate records of financial status of recruitments, sub-contracts and payments to monitor work plan delivery. This activity includes maintaining accurate data entries in IMIS UMOJA and PAAS, as well as maintaining systematic project files and records.
Liaise with other UN-HABITAT/UNON divisions regarding systems maintenance and development support of project implementation, monitoring and evaluation.

Competencies

COMPETENCIES

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery in UN administrative and financial procedures, sound understanding of the systems associated with these procedures (IPSAS, UMOJA, ERM, IMIS, INSPIRA); is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring, the equal participation of women and men in all areas of work. Ability to identify issues, analyse and participate in the resolution of issues/problems.
Teamwork: Demonstrated interpersonal skills; ability to work collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning& Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Client Orientation: Establishes and maintains productive partnerships with clients; Identifies clients’ needs and matches them to appropriate solutions Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Required Skills and Experience

EDUCATION

A degree in Accountancy, Finance or Administration is essential, post graduate certification as a Chartered Accountant or CPA is desirable. Good computer skills and knowledge of ERP systems. Knowledge of IMIS is an asset.

WORK EXPERIENCE

2 years of relevant experience in accounting, audit, programme or project operations/administration. Previous experience in an International Audit firm, UN or other International Organizations is highly desirable

LANGUAGE SKILLS

English and French are the working languages of the United Nations Secretariat. For the post advertised, command in oral and written English and Spanish are essential. Knowledge of another official United Nations language is an advantage.