Background

The Nigeria Country Programme is managed through the Country Office in Abuja and the two decentralized offices in Calabar and Kaduna with a Liaison Office in Lagos (LLO). The Lagos Liaison Office is covering Lagos and Ogun states including other projects and satellite activities of the Organization in the South-West geo-political zone. The LLO works with Implementing Partners to support Maternal Health, Sexual and Reproductive Health (includes ASRH), Gender based violence programmes, and data collection and use including in humanitarian context. The LLO plays the coordination role in the zone and performs oversight functions, supporting the Abuja Office in resource mobilization, strategic planning and monitoring and evaluation.

Duties and Responsibilities

• Drives office vehicles for the transportation of authorized personnel;
• Delivery and collection of mail, documents and other items;
• Meets official personnel at the airport and facilitates immigration and customs formalities as required;
• Responsible for the day-to-day maintenance of the assigned vehicle, checks oil, water, battery, brakes, tyres  etc; performs minor repairs and arranges for other repairs and ensures that the vehicle is kept clean, keeping well the maintenance related records;
• Ensures vehicle related documentation for example licenses and insurance policy are acquired and maintained up to date
• Prepares and maintains vehicle related Logs official trips, daily mileage, gas consumption, oil changes, greasing, etc;
• Ensures that the steps required by rules and regulations are taken in case of involvement in accident
• Reports to the Administrative Associate any fault detected in any of the UNFPA vehicles;
• Photocopies mail and other official documents as may be required in the office or during workshops/seminars;
• Distributes mails as appropriate to all staff within the office and to other parties for example government, NGO offices, UN Agencies, Diplomatic missions, individuals etc  involved with UNFPA;
• In collaboration with the Protocol Clerk, facilitates the procurement of visas for staff members, Government officials, traveling abroad for meetings and other official engagements;
• Assists with the official travelers’ reservation, facilitate confirmation of tickets and follow-up on the settlement of air ticket bills.
• Maintain records on travel in order to facilitate efficient

Competencies

OPERATIONAL EFFECTIVENESS

Ability to perform a variety of repetitive and routine tasks and duties
Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities
Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
Demonstrates excellent knowledge of protocol (for Drivers)
Demonstrates excellent knowledge of security issues (for Drivers)

PLANNING, ORGANIZING AND MULTI-TASKING

Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships.

Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

The ideal candidate should:

• Be a Nigerian national (male or female)
• Have at least completed secondary school education and have a School Leaving Certificate
• Possess valid professional driving license and Trade Test Certificate
• Have the ability to read and write English
• Have a minimum of 5 years professional driving experience with a reputable organization
• Work history of at least 3 years in the UN system or an international organization is desirable.

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No fee

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicant's bank accounts.
The United Nations is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.