UNDP Jobs - 54178- BIOFIN Finance & Administrative Assistant

BIOFIN Finance & Administrative Assistant - (Open to Fiji Nationals Only)

Location :

Suva, FIJI

Type of Contract :

Service Contract

Starting Date :

01-May-2015

Application Deadline :

10-Mar-15 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

Renewable subject to performance and availability of funding.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and direct supervision of the National Coordinator/Team Leader, the Finance & Administrative Assistant will coordinate the smooth administrative and financial management of the BOFIN Project.

The Finance & Administrative Assistant will ensure that the maintenance of the project financial systems is in accordance with the finance policies and procedures. He/She will ensure the timely provision of accurate financial reports to the BIOFIN National Coordinator/Team Leader.

Duties and Responsibilities

Management & Administration:

Providing support on the financial and administrative requirements of the project, especially those related to project funding and accounting;
Assist in ensuring that project is executed in a timely and appropriate manner;
Facilitate, guide and monitor the work of the national BIOFIN team; manage payment schedules;
Assist in project related activities, where required. These may include planning for meetings, local and national consultations, trips and other project related activities;
Maintain linkages with UNDP Country Office and BIOFIN Global team;
Document and share records of meetings, decisions, actions, etc.;
Support the Project Management Officer and Project Lead and Senior Finance Expert in steering the initial implementation of the resource mobilization strategy;
Any other duties assigned by the National BIOFIN Leader or Project Management Officer that have direct relevance to the project.

Finance and Payment:

Manage the project budget; oversee procurement and accounting, together with the UNDP Country Office and BIOFIN Central Technical Unit;
Ensure financial resources are disbursed on time to implementing partners;
Maintain records of expenditures and collaborate in financial reporting.

Competencies

Professionalism:

Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc;
Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.

Communication:

Speaks and writes clearly and effectively;
Correctly interprets messages and responds appropriately;
Shares information and keeping people informed.

Teamwork:

Good interpersonal skills, ability to work in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity;
Solicits inputs valuing others’ ideas and expertise;
Willing to learn from others; supports colleagues, contributes to the learning of colleagues and provides oversight.

Planning& Organizing:

Demonstrated effective organizational skills; and
Ability to handle work in efficient and timely manner.

Technological Awareness:

Fully proficiently in Word, Excel, PowerPoint, and Access. Knowledge of ATLAS;
Keeps abreast of available technology; seeks to apply technology to appropriate tasks.

Required Skills and Experience

Education:

Bachelor's degree in management, administration, economics, environment or closely related filed or equivalent relevant work experience.

Experience:

At least 3 years of experience, preferably in the administration of projects;
Experience in dealing with national experts and international institutions would be of an added advantage;
Previous experience working in the filed of environmen/biodiversity will be desirable, but not a requirement;
Experience in providing a streamlined financial service role to a project management team, including experience in developing and delivering financial reports;
Experience and knowledge in technical cooperation programme implementation.
Familiar with financial and procurement process within UNDP;
Demonstrated initiative in carrying out his/her duties and ability to work independently to tight deadlines;
Ability to operate standard office equipment and familiarity with principles of accounting and office practice are essential;
Be fully computer literate with Microsoft Office Programs.

Language:

Fluent in English.