Jobs - 54190- Pass and ID Assistant - (Open to Sierra Leonean Na

Pass and ID Assistant - (Open to Sierra Leonean Nationals Only)

Location :

Freetown, SIERRA LEONE

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

23-Mar-15 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UNDSS in Sierra Leone is responsible for processing the Identification Cards of staff, project personnel and Individual Contractors, including personnel on surge deployment, for the UN Common System in the country.

With strict security regulations, the ID Cards are processed by the UNDSS, upon the request and approval of the designated authorities of the various UN agencies, entities, funds and programmes in the UN Common system in Sierra Leone.

This position is funded by the UN country team and not from UNDSS core budget.

Duties and Responsibilities

Under the supervision of the Field Security Coordination Officer, the Pass & ID Assistant responsible for the Unit, will perform the following duties:

Is to design and produce ID cards and to update the database;
Issue all categories of ID cards in accordance with the established mission policy;
Complete tasks without delay and observe deadlines;
Ensure that the equipment to produce ID cards is functioning and initiate immediately necessary repairs or maintenance;
Collate, compile a correct staff list details with their eligible dependants for all the UN agencies and submit to the CSA through the FSCO weekly.
Collate, compile and forward the UN staff count for all the UN Agencies operating in Sierra Leone as at when due as required by the office;
Ensure cleanliness of the office and maintain office security at all times;
Request office supplies as and when required;
Perform other duties as may assigned by the CSA, FSCO or the DSA

Competencies

Professionalism

Knowledge of UN systems, staff rules and regulations as well as administrative policies and practices;
Ability to manage processes and maintain accurate records, interpret/analyze a variety of data and identify/resolve data discrepancies.

Planning and Organizing

Demonstrates effective organizational skills; and
Ability to handle work in an efficient and timely manner.

Communications

Ability to communicate clearly, concisely and efficiently, both, orally and in written.

Technological Awareness – Experience with Pass & ID equipment and design software for ID cards. Computer skills and ability to use MS Excel and MS Word.

Teamwork – Good interpersonal skills; Respect for diversity. Demonstrated ability to establish and maintain effective working relations.

Required Skills and Experience

Education:

High school or equivalent education supplemented by technical knowledge in ID Card production and designing.

Work Experience:

Minimum of five years of progresively responsible work experience in a related field.
Experience within the UN system in the field of security and administrative services are an advantage;
Experience with Pass & ID software, MS Excel and MS Word;
Experience in typing correspondence in English.

Language Requirement:

Fluency in English is required.