UNDP Jobs - 54240- Human Resources Assistant

Human Resources Assistant - (Open to Zimbabwe Nationals Only)

Location :

Harare, ZIMBABWE

Type of Contract :

TA Local

Starting Date :

26-Feb-2015

Application Deadline :

08-Mar-15 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

3 months

Languages Required :

English

Expected Duration of Assignment :

3 months with possibility of extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and supervision of the Human Resources Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit. The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Ensures implementation of HR strategies focusing on achievement of the following results:

Full compliance of HR processes and records with UN/UNDP rules, regulations, policies and strategies;
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management in consultation with the direct supervisor and office management;

Implements HR services focusing on achievement of the following results:

Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels;
Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas;
Preparation of contracts (100/300 SSAs, SCs);
Tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
Maintenance of the CO staffing table;
Collection of background information for submissions to the Corporate Review Panel;
Update of the CO rosters;
Maintenance of proper filing system for HR records and documents;
Provision of information for cost-recovery bills in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following results:

Provision of background information to CRG ;
Provision of background information for drafting Whole Office Learning plan and individual learning plans.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

Collection of information for comprehensive and interim local salary, participation in the work of LSSC, hardship and place-to-place surveys;
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results;
Participation in the trainings for the operations/projects staff on HR;
Contribution to knowledge networks and communities of practice.

Competencies

Corporate Competencies

Demonstrates commitment to UNDP’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies

Knowledge Management and Learning

Shares knowledge and experience;
Encourages office staff to share knowledge and contribute to UNDP Practice Areas;
Develops basic knowledge of one or two Practice Areas;
Promotes a learning environment in the office;
Provides helpful feedback and advice to others in the office;
Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information;
Strong IT skills;
Ability to provide input to business processes re-engineering, implementation of new system.

Leadership and Self-Management;

Focuses on result for the client;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrates strong oral and written communication skills;
Remains calm, in control and good humored even under pressure;
Demonstrates openness to change and ability to manage complexities;
Responds positively to critical feedback and differing points of view;
Solicits feedback from staff about the impact of his/her own behavior.

Required Skills and Experience

Education:

Secondary Education with specialized certification in Human Resouces;
University Degree in Business or Public Administration would be an added advantage but not a requirement.

Experience:

5 years of relevant HR experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems;
Atlas/Prince competencies would be an added advantage.

Language Requirements:

Fluency in English; and
The national language of the duty station.