UNDP Jobs - 54295- Re - Advertisement on Recruitment of Individual Co

Re - Advertisement on Recruitment of Individual Consultant to Project/Administrative Associate – for the Project Harnessing Extractive Industries for Human Development in Sub-Saharan Africa

Location :

Addis Ababa, ETHIOPIA

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

06-Mar-15 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

12 Months

Languages Required :

English

Expected Duration of Assignment :

12 Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UNDP has launched a Strategy to guide its work on supporting countries to govern their extractive sector sustainably. The organization is implementing the strategy through its global, regional and country programmes and projects.

Through its Africa Regional Project on Extractives, UNDP, together with the Economic Commission for Africa (UNECA), the African Union Commission (AUC) and the African Development Bank (AfDB), supports the realization of the African Mining Vision (AMV) through the African Mineral Development Centre (AMDC) and various country-level activities.

Duties and Responsibilities

The Project/Administrative Associate provides programme and administrative services in support of the Africa Regional Project on Extractives. This includes programme support in financial management, planning, implementation, administrative support, and reporting and information management. The Programme/Administrative Associate implements UNDP’s policies, rules and regulations. The Programme/Administrative Associate will identify and help resolve bottlenecks, clarifies and interprets procedures in terms of project management practices.

The consultant has the following duties and responsibilities:

Support to the formulation, implementation, and management and monitoring of the project:

Providing project management support;
Tracking, monitoring and reporting on the use of project resources;
Maintaining project budget;
Ensuring the compliance of project implementation and general operations;
Generating reports and information on implementation of projects and project status.

General operational and administrative support to the Unit

Assisting the Senior Advisor and Project Manager administratively;
Assisting the Project team administratively;
Coordinating and writing briefing materials and reports for meetings;
Processing Travel Requests, including timely follow-up action on medical/security clearance;
Providing administrative and logistical support for meetings, workshops, trainings, conferences, retreats and any other special events;
Handling the communication work related to the project;
Taking care of and assisting procurement of staff, goods and services;
Organizing and preparing agendas and minutes of meetings and tracking follow-up actions.

Management of the project’s documentation portfolio

Preparing information for the audit of the project;
Editing and translating reports as necessary for in-house dissemination and/or publication;
Collecting and disseminating information related to the project.

Competencies

Core Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism;
Fulfils all obligations to gender sensitivity and zero tolerance for sexual harassment.

Functional competencies:

Development and Operational Effectiveness

Sound knowledge of procurement rules and procedures and asset management;
Ability to perform a wide range of varied, inter-related administrative services;
Sound knowledge of financial rules and administrative policies and procedures;
Strong IT skills and knowledge;
Ability to interpret and analyze data and resolve operational problems;
Ability to work with minimum supervision, to plan and organize work;
Good communication skills.

Leadership and Self-Management

Focuses on result for the client and responds positively to feedback;
Consistently approaches work with energy and a positive, constructive attitude.

Required Skills and Experience

Education:

Bachelor’s degree in Business or Public Administration, Management, Finance/Accounting or related fields desirable

Experiences:

Minimum of 6 years of progressively responsible experience in the finance area at the national or international level is required;
Experience in handling web based management systems or ERP is essential;
Familiarity with UNDP’s system for financial management of projects;
Competence in the use of standard Microsoft office application (Word, Excel and PowerPoint).

Language:

Fluency (both oral and written) in English;
Fluency in another UN Language is an asset.

Application Instruction:

Follow the following link: http://procurement-notices.undp.org/view_notice.cfm?notice_id=20878
Download both TOR and Procurement Notice from the above link;
Submit your application according to instruction given on the TOR and Procurement Notice.

Documents Required:

Technical Proposals in pdf;
Financial Proposals in pdf.

Instruction:

Those candidates who have not submitted technical and financial proposals to our secured email procurement.et@undp.org will not be considered for this consultancy services.

Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.