Background

Under the guidance and direct supervision of the Operations Manager or HR Analyst, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

The HR Associate can supervise and lead the support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.

Duties and Responsibilities

Summary of Key Functions:

  • Administration and implementation of HR strategies and policies;
  • Administration of human resources;
  • Performance management and career development;
  • Conduct of UN-related surveys;
  • Facilitation of knowledge building and knowledge sharing.

Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system;
  • Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes;
  • CO HR business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management.

Ensures effective administration of human resources  focusing on achievement of the following results:

  • Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects;
  • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin.HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (100/300 series, SSAs, SCs) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues;
  • Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
  • Maintenance of the CO staffing table;
  • Preparation or review of submissions to the Local Appointment and Promotion Board (LAPB);
  • Administration of delegated International staff entitlements and position funding delegated to COs;
  • Administration of the CO rosters including e-rosters;
  • Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following  results:

  • Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of CRG;
  • Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

  • Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on HR issues.
  • Synthesis of lessons learnt and best practices in HR.
  • Sound contributions to knowledge networks and communities of practice.

Impact of Results

The key results have an impact on the overall efficient execution of CO HR services and consequently, result in the success of the Operations Unit. Accurate analysis and presentation of financial information enhances UNDP credibility in HR management. The information provided facilitates decision making of the management.

Competencies

Core Competencies:

  • Demonstrating/safeguarding ethics and integrity;
  • Demonstrate corporate knowledge and sound judgment;
  • Self-development, initiative-taking;
  • Acting as a team player and facilitating team work;
  • Facilitating and encouraging open communication in the team, communicating effectively;
  • Creating synergies through self-control;
  • Managing conflict;
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
  • Informed and transparent decision making.

Functional Competencies:          

  • Building Strategic Partnerships;
  • Maintaining information and databases;
  • Promoting Organizational Learning and Knowledge Sharing;
  • Job Knowledge/Technical Expertise;
  • Promoting Organizational Change and Development;
  • Design and Implementation of Management Systems;
  • Client Orientation;
  • Promoting Accountability and Results-Based Management.

Required Skills and Experience

Education:          

  • Secondary Education with specialized certification in HR;
  • University Degree in HR, Business or Public Administration would be desirable, but it is not a requirement.

Experience:       

  • 7 years of progressively responsible HR and/or administrative experience is required at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc);
  • Experience in handling of web based management systems.

Language Requirements:            

  • Fluency in English and national language of the duty station.