UN WOMEN Jobs - 54914- UN Women: Inter-Governmental Support Analyst

UN Women: Inter-Governmental Support Analyst - Executive Board Secretariat

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA International

Starting Date :

Application Deadline :

06-Apr-15 (Midnight New York, USA)

Post Level :

P-2

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides strong and coherent leadership in support of Member States’ priorities and efforts, building effective partnerships with civil society and other relevant actors.

The Intergovernmental Support Division is UN Women’s interface with intergovernmental bodies, including the Executive Board of UN Women, the Commission on the Status of Women, the Economic and Social Council and the General Assembly. Its functions are to:

Support the smooth functioning of intergovernmental bodies, including through: overseeing reporting processes within UN Women and providing guidance to, and sharing institutional knowledge with, Member States on intergovernmental procedures and working methods;
Gather political intelligence to create opportunities for UN Women to further its agenda and anticipate challenges;
Drive the process of integration of normative frameworks into UN Women policies, programmes, and coordination for wider-UN action.

Under the direct supervision of the Secretary of the Executive Board, the Executive Board Programme Analyst will assist in all functions related to the support of the UN-Women Executive Board.

Duties and Responsibilities

Description of Functions:

Support the Secretary of the Executive Board (EB) in managing the Executive Board meetings by keeping track of important events, meetings and making all necessary arrangements for the EB meetings including through background research, drafting agendas, minutes of meetings, coordination of calendars with other UNDG agencies, etc.;
Support the Secretary of the EB in ensuring that documentation is prepared in a timely manner (as guided by DGACM documentation forecast) and assist in coordinating timely inputs from relevant parts of UN Women;
Support the secretary of the EB in ensuring timely follow-up to the decisions made by the EB, through updating tracking system and database. Follow up on the dissemination of pertinent information to senior management and other relevant staff at Headquarters and in other offices regarding the Executive Board as needed;
Support the Secretary of the EB in preparations for Executive Board Members participation to field visits;
Support the Secretary of the EB in drafting and reviewing substantive correspondence as well as briefing notes, talking points, meetings notes, notes for the file and presentations;
Undertake research for papers and analytical studies on policy issues for documents and reports as required.
Participate in all aspects of logistical preparations of all meeting related to the Executive Board, including informal briefings, formal sessions and other meetings;
Update and maintain regularly the Executive Board webpage by uploading documents for EB sessions. Act as focal point for all activities related to PaperSmart EB sessions.

Impact of Results:

The maintenance of a culture of results-based processes, reporting, knowledge-management is comprehensively institutionalized in the support to the Executive Board. Ensuring that UN-Women contributes to an effective and efficient management of the Executive Board so that the Board is able to give guidance to the Entity in an optimal manner.

Competencies

Core values and guiding principles:

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrate and promote ethics and integrity by creating organizational precedents.

Organizational awareness:

Build support for the organization and ensure political acumen.

Development and innovation:

Support staff competence development, and contribute to an environment of creativity and innovation.

Work in teams:

Build and promote effective teams;
Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communication and information sharing:

Create and promote an environment for open and effective communication.

Self-management and emotional intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous learning and Kkowledge sharing:

Share knowledge across the organization and build a culture of knowledge sharing and learning.

Appropriate and transparent decision making:

Ensure fair and transparent decision making processes and manage risk.

Functional Competencies:

Demonstrates commitment to UN Women’s mission, vision and values;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Produces qualitative, accurate outputs with considerable attention to detail, in a timely manner;
Manages complexities, shifting priorities, and is able to work effectively without constant supervision;
Maintains constructive, effective business relationships with clients and partners;
Adheres to deadlines and follows up on time-bound issues;
Maintains diplomacy, tact and strict confidentiality with internal and external partners and clients;
Strong interpersonal and communication (verbal, listening, writing) skills;
Organization skills (time management, efficient administration, multi-tasking and fast-paced);
Ability to work under pressure within strict deadlines;
Ability to adapt quickly to work demands, and changing deadlines;
Willingness to “inter-change” work functions with other staff within the Unit, when required.

Required Skills and Experience

Education:

A minimum of a Master’s degree or equivalent in the field of communications, political sciences, law, economics, public relations, journalism, public administration or other relevant/similar field.

Experience:

At least 2 years of specialized professional experience in public relations, communications, donor relations and advocacy at the national and international level;
Experience in the use of computers and office software packages (MS Word, Excel, etc.) and in handling web-based management systems .

Language:

Fluency in English, both oral and written, is required;
Working knowledge of at least another UN official language of the Executive Board is a very important asset.

Application:

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment;
Kindly note that the system will only allow one attachment, please combine all your documents into one (1) single PDF document . Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.