UNDP Jobs - 54984- Finance & Admin Associate

Finance & Admin Associate - Youth Economic Empowerment Project II - (Open to Yemeni Nationals Only)

Location :

Sana'a, YEMEN

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

03-Apr-15 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One year (renewable)

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Youth Economic Empowerment project aims to socially and economically empower disadvantaged youth and women in market oriented technical, entrepreneurial and managerial skills, confidence building and empowering skills necessary to improve their access to productive resources and sustainable earning potential. Training will be systematically linked and integrated with other complementary interventions such as access to markets, appropriate technology, microfinance, entrepreneurship development and follow up technical assistance and advisory services. The project adopts a comprehensive, market driven, gender responsive and community-based strategy. It involves strategic partnerships with local authorities, Local Councils, religious leaders, NGOs, private sector, and relevant institutions, and contributes to strengthening their capacity as responsible service providers, facilitators and advocacy actors.

Duties and Responsibilities

The finance & Admin Associate will work under the guidance and supervision of the Programme Specialist (PS) of the Youth Economic Empowerment Project. Specific responsibilities include the following:

Finance related matters:

Handle the day-to-day petty cash administration;
Assisting the preparation of annual and quarterly work plans by the PS according to UNDP policies and procedures;
Maintain detailed and comprehensive record of income and expenditures;
Maintain and update the project budget (assist in the preparation of budget revisions);
Maintaining an updated financial record in UNDP’s ATLAS management system and ensuring that the PS and other members of the Project Team are briefed about the financial status of the project regularly;
Monitor project expenditures, prepare and maintain necessary financial control reports;
Prepare and follow-up on payments and other expenses;
Check Expenditure Reports submitted by the implementing partners;
Prepare necessary requests with required supporting documents.

Personnel related matters:

Process entitlements (daily subsistence allowance, remuneration) and follow-up on contracts of the project staff and national/international consultants (extensions, renewals etc), and maintain various personnel records and files;
Brief personnel on administrative matters, advise and ensure administrative support as required;
Follow-up on administrative matters between the project and UNDP Country Office.

Logistical/Clerical support:

Perform office task e.g., office supplies requisition, preparation of equipment specifications, collection of bids and preparation of purchase orders;
Assist the project team in ensuring timely procurement of goods or materials as needed for the post training activities for women and youth;
Maintain appropriate inventory records of office material and equipment and prepare the corresponding reports;
Make necessary arrangements to meet security requirements;
Assist in the logistics and implementation of training, workshops, meetings and other awareness activities pertaining to the project;
Assist the Project Manager in drafting financial, progress and other reports;
Maintain general office files and keep information and reference in a manner that allows easy retrieval;
Prepare correspondence and offer documents as required and maintain a log on incoming/outgoing correspondence
Provide translation and interpretation when necessary (Arabic/English);
Undertake other office duties which may be requested by the Project Manager and the project support team UNDP.

Administrative support:

Provide general office assistance and handle routine administrative tasks, such as attendance records, mailing record, hotel reservations, flight booking, vehicle booking for staff travel, allocation of duty to drivers and cleaners, maintain office supplies and equipment orders, and the preparation and processing of administrative requests and documents (i.e. travel requests, security clearance, expense claims, vouchers);
Provide administrative and secretarial support during training courses and workshop.

Competencies

Excellent analytical and report writing skills;
Excellent administrative and organizational skills;
The ability to solve problems and take the appropriate decision;
Proficiency in computer software application, report preparation, and data management;
Hardworking, commitment, ability to communicate and self- motivated person;
Good interpersonal Skills;
Attention to details;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

Hold a bachelor degree in Accounting, business management or any other relevant field.

Experience:

Three years proven and solid experience of finance and administration;
Professional experience with UN agencies or other international organizations would be an asset.

Language Requirements:

Usage of English and Arabic is required.