Background

Under the guidance and direct supervision of the DCD/Operations, the HR Associate provides leadership in execution of the full range of CO HR services ensuring their transparency and integrity. The HR Associate promotes a collaborative, client-oriented approach and promotes the maintenance of high staff morale.

The HR Associate can supervise and lead the support staff of the HR Unit. The HR Associate works in close collaboration with the operations, programme and project teams in the CO and UNDP HQs staff for resolving complex HR-related issues and information delivery.

Duties and Responsibilities

Summary of Key Functions

  • Administration and implementation of HR strategies and policies;
  • Administration of human resources;
  • Performance management and career development;
  • Conduct of UN-related surveys;
  • Facilitation of knowledge building and knowledge sharing.

Ensures administration and implementation of HR strategies and policies, adapts processes and procedures focusing on achievement of the following results:

  • Full compliance of HR recording and reporting systems with UN rules and regulations, UNDP policies, procedures and strategies; effective implementation of the internal control framework, proper functioning of the HR management system;
  • Provision of advice and information on corporate strategies, changes in rules and regulations, implementation of personnel rules, strategic use of contractual modalities, application of entitlements, change management processes;

Ensures effective administration of human resources  focusing on achievement of the following results:

  • Organization of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, participation in interview panels. Provision of advice on recruitment in UNDP projects;
  • Creation/update of positions in Atlas, association of positions to chart fields (COAs), update of COA information, setting up vendor, performing the functions of Admin. HR, Position Administrator and Absence Processor in Atlas. Preparation of contracts (Fixed Term Appointments, Temporary Appointments and Service Contractors) and recurring vouchers in Atlas. Timely follow up with Finance staff on Global payroll issues;
  • Monitoring and tracking of all transactions related to positions, recruitment, benefits, earnings/deductions, retroactivity, recoveries, adjustments and separations through Atlas;
  • Maintenance of the CO staffing table;
  • Preparation or review of submissions to the Compliance Review Panel/Board (CRP/B);
  • Administration of delegated International staff entitlements and position funding delegated to COs;
  • Administration of the CO rosters including e-rosters;
  • Validation of cost-recovery charges in Atlas for HR services provided by UNDP to other Agencies.

Ensures proper staff performance management and career development focusing on achievement of the following  results:

  • Facilitation of the performance appraisal process and maintenance of the related data acting as Secretary of Talent Management Review Group (TMRG);
  • Participation in preparation of the Whole Office Learning plan and individual learning plans in consultation with the Senior Management, HR Analyst and Learning Manager.

Ensures conduct of UN-related surveys focusing on achievement of the following results:

  • Collection of information and preparation of reports for comprehensive and interim local salary, hardship and place-to-place surveys. Participation in the work of LSSC;

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

  • Organization of trainings for the operations/ projects staff on HR issues;
  • Synthesis of lessons learnt and best practices in HR;
  • Sound contributions to knowledge networks and communities of practice.

Impact of results

The key results have an impact on the overall efficient execution of CO HR services and consequently, result in the success of the Operations Unit. Accurate analysis and presentation of financial information enhances UNDP credibility in HR management. The information provided facilitates decision making of the management.

Competencies

Corporate Competencies:

  • Demonstrates commitment to UNDP’s mission, vision and values;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Knowledge Management and Learning

  • Shares knowledge and experience;
  • Encourages office staff to share knowledge and contribute to UNDP Practice Areas;
  • Develops substantive knowledge of one or more Practice Areas;
  • Promotes a learning environment in the office;
  • Provides helpful feedback and advice to others in the office;
  • Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills.

Development and Operational Effectiveness

  • Ability to perform a broad range of specialized activities related to HR management, including administration of recruitment, contracting and performance evaluation, monitoring of transactions, reporting;
  • Strong IT skills;
  • Ability to provide input to business processes re-engineering, implementation of new systems.

Leadership and Self-Management

  • Focuses on result for the client;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Demonstrates strong oral and written communication skills;
  • Remains calm, in control and good humored even under pressure;
  • Demonstrated openness to change and ability to manage complexities;
  • Responds positively to critical feedback and differing points of view;
  • Solicits feedback from staff about the impact of his/her own behavior.

Required Skills and Experience

Education:

  • Secondary Education with specialized certification in HR;
  • University Degree in HR, Business or Public Administration is not a requirement but an asset.

Experience:

  • Minimum 7 years of progressively responsible HR experience is required at the national or international level;
  • Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

  • Fluency in English.