Background

UNDP is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 177 countries, working with them on their own solutions to global and national development challenges. As they develop local capacity, they draw on the people of UNDP and our wide range of partners.

The UNDP Independent Evaluation Office (IEO) works to enhance the development effectiveness of UNDP to help people build a better life. IEO strengthens accountability and learning through evaluation and partnership. The Independent Evaluation Office conducts strategic, thematic, programmatic and country level evaluations. It assures the quality and use of UNDP evaluations by establishing norms, standards and guidelines and by knowledge sharing and networking.

Duties and Responsibilities

The responsibilities for the communications assistant are outlined below and include, but not limited to, the following:

• Manage dissemination and distribution of all IEO publications and outreach materials to identified internal and external audiences;
• Manage the office inventory and display of publications and ensure stocks can meet demand. Implement processes for printing and liaise with printers and other suppliers to ensure production and delivery to meet event and meeting deadlines;
• Alert UN Sales on upcoming titles; liaise with UN publications to secure International Standard Book Numbers (ISBN’s) and submit author questionnaire forms; obtain sales numbers upload publications to the FTP server and share them with their focal point.
• Assist the Communications Analyst in production and quality assurance of IEO publications. Traffic production materials through design, layout, translation, printing and delivery. Monitor and track vendor invoices and ensure payments have been processed;
• Maintain and update contacts database, ensuring that the mailing list is complete and up-to-date and serves as an effective tool for distribution. Update evaluation databases such as the Evaluation Resource Center regularly;
• Maintains the overall office internal MS SharePoint site ensuring the contents are relevant and up-to-date; Archive and update IEO repositories on SharePoint and share drive;
• Support IEO’s outreach accounts by maintaining its photo library on Flickr and other relevant databases; Maintain IEO’s YouTube account; Assist with video editing and recordings;
• Maintain the IEO library with placing orders and cataloguing;
• Assist IT Specialist with asset management and website maintenance;
• Assist IEO’s Knowledge Management initiatives in organizing events, meetings and webinars; and
• Format, proofread and design IEO documents and provide research support and other tasks as required.

Competencies

Corporate Competencies:

• Demonstrates integrity by modeling the UN’s values and ethical standards;
• Promotes the vision, mission, and strategic goals of UNDP; and
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Functional Competencies:

Professionalism:

• Ability to perform a broad range of administrative activities;
• Ability to apply knowledge of various United Nations administrative, financial resources rules and regulations in work situations; and
• Strives to keep job knowledge up-to-date though self-directed study and other means of learning.

Planning and Organizing:

• Ability to plan own work, manage conflicting priorities and work under pressure of tight and conflicting deadlines;
• Monitors and adjusts plans and actions as necessary; and
• Uses time efficiently.

Communication:

• Ability to extract, interpret, analyze data and resolve problems;
• Uses Information Technology effectively as a tool and resource; and
• Promotes respectful and effective communication with all individuals regardless of gender, national and cultural background.

Teamwork:

• Organized, resourceful and a team player; and
• Works collaboratively with colleagues.

Creativity:

• Demonstrates excellent presentation skills; and
• Takes and interest in new ideas and new ways of doing things; thinks outside the box.

Client-Oriented:

• Anticipates concerns and needs of clients and responds with appropriate solutions;
• Ability to work under pressure in a stressful environment; and
• Demonstrates problem solving and action oriented approach.

Required Skills and Experience

Education:

• Completion of Secondary Education;
• A University Degree in Communications, Economics, Political Sciences and/or Social Sciences would be desirable, but it is not a requirement.

Experience:

• Minimum 5 years of relevant experience;
• Excellent design and presentation skills are required;
• Familiarity with Microsoft Office Package (word, excel, PowerPoint) required;
• Previous experience conducting research is required;
• Knowledge of video editing required;
• Knowledge of InDesign & Photoshop required;
• Experience with website maintenance required.
• Knowledge of SharePoint required; other data base systems an asset; and
• Familarity with the UN system an asset.

Language:

• Excellent oral and written communication skills in English required; and
• Working knowledge of another UN language an asset.

Application Instructions

The following documents should be supplied and uploaded as one document:

• Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP which includes providing an expected daily rate;
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.