UNDP Jobs - 55449- Driver to the Head of office (for Common UN system

Driver to the Head of office (for Common UN system national staff only)

Location :

Astana, KAZAKHSTAN

Type of Contract :

FTA Local

Starting Date :

11-May-2015

Application Deadline :

13-Apr-15 (Midnight New York, USA)

Post Level :

GS-3

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the direct supervision of the Administrative Associate and overall guidance of the office Senior management, the Driver provides reliable and safe driving services to UNDP RR/ UN RC and other high-ranking UN officials and visitors ensuring highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security issues.

The Driver also demonstrates a client-oriented approach, courtesy, tact and ability to work with people of different national and cultural backgrounds. Upon request of the supervisor, the Driver can be also required to provide driving services to the operations and programme staff in the CO, Consultants and Experts and UN staff on mission.

Duties and Responsibilities

Summary of Key Functions:

Provision of reliable and secure driving services
Proper use of vehicle
Day-to-day maintenance of the assigned vehicle
Availability of documents/ supplies
Support to Administrative unit

Ensures provision of reliable and safe driving services by

driving office vehicles for the transport of authorized personnel
delivery and collection of mail, documents and other items
meeting official personnel and visitors at the airport including visa and customs formalities arrangement when required
when available and required, provide other duties upon request of supervisors

Ensures cost-savings through proper use of vehicle through

accurate maintenance of daily vehicle logs,
provision of inputs to preparation of the vehicle maintenance plans and reports
preparing, executing and periodically updating the registration and necessary documentation to allow the vehicle to comply with all relevant Kazakhstan and UN road vehicle laws.

Ensures proper day-to-day maintenance of the assigned vehicle through

Timely minor repairs
Arrangements for major repairs
Timely changes oil, check of tires, brakes, car washing, etc

Ensures availability of all the required documents/supplies including

vehicle insurance, vehicle logs, office directory, map of the city/country, first aid kit, necessary spare parts in the assigned vehicle.
all documentation on usage, maintenance and damage are kept in order and the driver’s primary and secondary supervisors are informed on a monthly basis of all relevant information. UNDP driver will not transfer the keys from the UNDP vehicle without consent from primary supervisor to any other person.
UNDP driver will not transfer the keys from the UNDP vehicle without consent from primary supervisor to any other person.
guidance to other drivers on the matters of all documentation on usage
Is responsible for the well-being and maintenance of the UNDP vehicle internally and externally; such that it is always clean and in full and effective working order.

Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Provides occasional assistance upon request of the office management and direct supervisor with handling of office supplies, furniture, etc.

Administrative support to Administrative unit

Acting as a senior driver and support Administrative Associate in facilitating team work
Support Administrative Associate in completing the overtime requests, and other administrative documentation related to drivers' services.

Competencies

OPERATIONAL EFFECTIVENESS

Ability to perform a variety of repetitive and routine tasks and duties
Ability to review data, identify and adjust discrepancies
Ability to handle a large volume of work possibly under time constraints
Good knowledge of administrative rules and regulations
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service
Ability to organize and complete multiple tasks by establishing priorities
Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Drivers)
Demonstrates excellent knowledge of protocol (for Drivers)
Demonstrates excellent knowledge of security issues (for Drivers)

Managing data

Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases
Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative
Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy
Interprets data, draws conclusions and/or identifies patterns which support the work of others

Managing documents, correspondence and reports

Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software
Ability to produce accurate and well documented records conforming to the required standard

Planning, organizing and multi-tasking

Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships
Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines
Demonstrates ability to quickly shift from one task to another to meet multiple support needs
Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support

Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

Education: Secondary Education. Valid Driver’s license. Knowledge of driving rules and regulations and chauffeur courtesies. Skills in minor vehicle repair.

Experience: 6 years’ work experience as a driver; safe driving record; knowledge of driving rules and regulations and skills in minor vehicle repair. Good orientation skills within the city and region. Initiative and discretion.

Language Requirements: Fluency in Russian and working level of English. Knowledge of Kazakh is a strong asset.

!IMPORTANT INFORMATION

How to apply: Interested and qualified candidates should apply on-line through this site by clicking "APPLY NOW" button. Please ensure that you upload your UN Personal History Form-P11 (on the 2nd page of the application by selecting "UPLOAD RESUME" option).

Incomplete applications will not be given consideration. Please note that only short-listed applications will be contacted.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS