UNDP Jobs - 55470- Individual Consultant Development of Strategic Pro

Individual Consultant Development of Strategic Programme Investment Framework (SPIF).

Location :

Kampala, UGANDA

Type of Contract :

Individual Contract

Starting Date :

30-Apr-2015

Application Deadline :

22-Apr-15 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

21 Working Days

Languages Required :

English

Expected Duration of Assignment :

21 Working Days

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Uganda is susceptible to highly devastating disasters, including hydrological, geological, climatic and human-induced that exert a significant toll on its population and impose a significant socio-economic cost and which, to an extent, affects the country’s ability to maximize the benefits from its economic growth and social development. Over the past decades, the incidences of devastating disasters have increased in frequency, intensity and geographical spread. The country remains vulnerable to a range of hazards that, if not prevented and mitigated, can once again result in disasters. With impacts of climate variability and change become more pronounced leading to increasing incidence of climate-induced disasters and wide-ranging impacts on the lives and livelihoods of people, the need to mainstream disaster risk reduction and climate change adaptation into the development planning process and to build capacities for reducing and mitigating their impacts has been recognized by the Government of Uganda (GoU) in the National Development Plan (NDP) and other policy pronouncements.

A number of programs have been designed and implemented over the years aimed mainly at responses as opposed to preparedness, prevention and mitigation. However, preparedness will be enhanced with the establishment and operationalization of the National Emergency Operations and Coordination centre (NECOC) a key early warning systems for the country. Meanwhile humanitarian efforts have focussed on community recovery from disasters and the protection of livelihoods. As a result of these and other interventions, a number of lessons have been learnt and gaps have been identified which has greatly informed government and other stakeholders’ interventions in disaster Risk management. To address this situation, the GoU has led the development of and passed the National Policy on Disaster Preparedness and Management with the objective of creating and promoting a disaster preparedness and management system that safeguards the country against disasters and ensures continued productive capacity of the people.

Despite these progress, most interventions have been in silos and not guided by a consolidated strategic approach. At the centre of it all is the need to integrate and build a broad DRM basis for government based on synergies from the different programmes in the DRM cycle; prevention, preparedness, response, recovery and capacity building as well as mainstream DRM into climate change adaptation (CCA) initiatives.

Justification for strategic programme investment framework:

Uganda like any other country in Africa has continued to grapple with establishing an enabling environment for sustained development in the face on increasing disasters that have undermined government efforts at both national and sub national levels. The challenge of a multi-sectoral and multi-hazard DRM approach coupled with resource constraint and competing priorities have continued to pause a significant barrier to the realization of government’s strategic development goals. At the center of this has been the challenge of defining the Disaster Risk management (DRM) cycle and the establishment of its programmatic interrelationships and linkages. The continuum of DRM from prevention/mitigation to preparedness, response, recovery and the cross cutting capacity development has not been well articulated and as such most interventions have focussed on DRR at the expense of DRM. This in essence has led to uncoordinated and unguided implementation of DRM initiatives in the country.

As the country enters into the next National Development Plan which is guided by vision 2040, there in an increasing need to develop coherent Strategic Programmes Investment Framework which will not only operationalize the National Policy for Disaster Preparedness and Management but also enhance the country’s resilience to disasters and build on a culture of risk reduction at all levels.

Objectives of the Consultancy:

The main objective of the consultancy services is to assist the government in developing a comprehensive Strategic Programme Investment Framework (SPIF) that will clearly define the DRM cycle continuum and the inter-linkages among the various programme areas.

Current gaps in DRM: In response to the frequent disasters Uganda faces, the government of Uganda has put in place a number of measures to address the effects of emergencies and disasters on the population. These measures include among others the launch of the National Policy for Disaster Preparedness and Management in 2010, the availability of the Public health act and training of staff in DRM. Despite the above, DRM in Uganda still faces a number of challenges among which are lack of laws to support implementation of the National Policy on Disaster, inadequate funding of DRM activities, poor coordination of DRM at national and sub national level, inadequate information to guide development of a comprehensive national DRP plan. To this end, OPM has requested UNDP for support to develop a SPIF that will help consolidate and provide a strategic guidance and direction to the country in the area of DRM and resilience building. To develop this, there is need to review the existing DRM interventions in the country in line with the National Policy for disaster preparedness and management. Funding for DRM interventions in the country has often been erratic and without a consolidated plan. It is envisioned that SPIF will further provide a resource tool for mobilizing resources to address such inadequacies.

Need to harmonize approaches to DRM: There are many stakeholders in Uganda engaged in DRM programmes and targeting various beneficiaries with interventions operating mainly in silos. Despite OPM being responsible for coordinating disaster interventions in the country, there is no systematic approach to provide guidance on these interventions. Thus, the need to develop Strategic Programme Investment Framework (SPIF) for the country.

Duties and Responsibilities

Scope of Work and Methodology:

UNDP through the Project “Strengthening Capacities for DRM and Resilience Building” intends to recruit a short-term consultant with the requisite expertise and experience in development of Strategic Programme Investment Framework (SPIF). The consultant’s scope of work will consist of the following tasks:

Review existing DRM interventions in the country in light of the National policy for Disaster preparedness and management
Review existing institutional arrangements to operationalize the National Policy and suggest the optimal institutional arrangements to enhance implementation of the policy
Develop a Strategic Programme Investment Framework (SPIF) that captures various programmes in the DRM cycle ie; prevention/mitigation, preparedness, response, recovery and capacity development with proposed intervention budget.
Develop a detailed and comprehensive five year resources matrix for all the programme areas with requisite budget.
Develop a detailed SPIF Log-frame.

Deliverables/ Outputs:

An Inception Report with a detailed work plan for the assignment, within first two weeks of engagement

A Technical report, which will include the following:

Review existing DRM interventions in the country in light of the National policy for Disaster preparedness and management;
Review existing institutional arrangements to operationalize the National Policy and suggest the optimal institutional arrangements to enhance implementation of the policy;
Develop a Strategic Programme Investment Framework (SPIF) that captures various programme areas in the DRM cycle with proposed intervention budget;
Develop a detailed and comprehensive five year resources matrix for all the programme areas with requisite budget;
Develop a detailed SPIF Log-frame within the two weeks engagement.

Present draft SPIF Document to the National DRR Platform for critique and input, wwithin three weeks of engagement

Submit final Strategic programmes Investment Framework document, within three weeks of engagement.

Expected Outputs and Deliverables:

An inception work plan and projected schedule at the beginning of the assignment;

A Technical report, which will include the following:

Review existing DRM interventions in the country in light of the National policy for Disaster preparedness and management;
Review existing institutional arrangements to operationalize the National Policy and suggest the optimal institutional arrangements to enhance implementation of the policy;
Develop a Strategic Programme Investment Framework (SPIF) that captures various programme areas in the DRM cycle with proposed intervention budget;
Develop a detailed and comprehensive five year resources matrix for all the programme areas with requisite budget;
Develop a detailed SPIF Log frame.

Present draft SPIF Document to the National DRR Platform for critique and input

Submit final Strategic Programmes Investment Framework document.

Working Arrangements:
Institutional Arrangement;

The National Consultant will be supervised by the Commissioner Disaster Preparedness and Management Office of the Prime Minister and the UNDP/OPM DRR Analyst. Introductory letters will be issued by the OPM to facilitate the consultation process to be undertaken by the National Consultant. The outputs/deliverables will be presented by the Consultant to Commissioner Disaster Preparedness and Management Office of the Prime Minister and the UNDP/OPM DRR Analyst in a consultative process specifically designed for such purpose. UNDP will cover the cost for the conduct of the exercise.

The National Consultant will work closely with the OPM and UNDP/DRM Teams with the latter closely monitoring progress of the National Consultant. Weekly meetings with the Commissioner Disaster Preparedness and Management Office of the Prime Minister and the UNDP/OPM DRR Analyst will be undertaken to discuss progress and address whatever concerns of the National Consultant may be.

Duration of the Work:

The assignment is expected to be for a period of 21 working days in accordance with the scope of work and indicative period for submission of draft reports above.

Duty Station:

The National Consultant will be based in Kampala and will be undertaking his/her work specifically in the said area.

Competencies

Functional Competencies:

Professionalism

Demonstrated expertise and experience on developing strategic Programme documents
Excellent analytical skills and strong commitment to sharing expertise and experience in order to develop capacity of others, and work as a member/advisor of a team;
Strong communication skills; able to communicate effectively with people and able to write concisely and make presentations in a simple non-technical manner;
Excellent analytical, organizational and negotiation skills. Ability to demonstrate tact and diplomacy.

Corporate competencies:

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

A Master’s degree in Disaster management, Development Studies, Economics, Development Economics or related field, Natural Resources Management, Social Sciences and /natural science or related qualification from a recognized University;
Doctorate qualification in any of the fields mentioned will be an advantage.

Experience:

Must have at least 5 years each of relevant work experience in the field of DRM;
Extensive experience in working with government, multilateral and bilateral development agencies and civil society organizations in strategic Programme documents ;
Must have practical experience in developing Strategic Programme Investment framework on DRM at national level.

Language:

Fluent in English (both written and spoken).

Price Proposal and Schedule of Payments:

Payment shall be by the lump sum modality in the following 5 instalments. These shall be all inclusive (of transport, field allowance, and cost of communication) and the contract price is fixed regardless of changes in the cost components:

Mobilization fee and Inception report, with detailed work plan for the assignment. 20%

A Technical report, which will include; Review existing DRM interventions in the country in light of the National policy for Disaster preparedness and management, review existing institutional arrangements to operationalize the National Policy and suggest the optimal institutional arrangements to enhance implementation of the policy, develop a Strategic Programme Investment Framework (SPIF) that captures various programme areas in the DRM cycle with proposed intervention budget, develop a detailed and comprehensive five year resources matrix for all the programme areas with requisite budget, develop a detailed SPIF Log-frame. 40%
Present draft SPIF Document to the National DRR Platform for critique and input. 20%
Submit final Strategic Programmes Investment Framework document.10%
Final payment based on satisfactory performance on overall tasks assigned over the 21 days 10%

Evaluation Method and Criteria:

Cumulative analysis;

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

Responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
Technical Criteria weight; - 70%;
Financial Criteria weight; - 30%.

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation.

Technical Criteria – Maximum 70 points;

Criteria:

Relevancy of eductaion - 5;
Language skills - 5;
Relevant experience in conducting similar assignments - 30;
Description of approach/methodology to assignment 20;
Interview - 10.

Lowest price and technically compliant offer:
The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as both:

responsive/compliant/acceptable, and
offering the lowest price/cost “responsive/compliant/acceptable” can be defined as fully meeting the TOR provided.

Application Procedure

The candidate is required to submit an electronic application directly uploaded on the UNDP jobs website with all the requirements as listed here below. Annexes and further information may be downloaded on http://procurement-notices.undp.org/. (Reference # 55470).

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

The application should include the following documents/information:

Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (see Annex II);
Updated Personal CV highlighting past experience in similar assignments and with 3 professional references with contact details (email and telephone);
Technical Proposal: suggested outline for technical proposal;
The offerors' interpretation of the assignment;
Approach and methodology for undertaking the assignment;
Work-plan.

Financial proposal (in template provided in Annex II) stating an all-inclusive fixed lumpsum fee for this assignment in Ugandan Shillings, supported by a breakdown of costs. Such total lump sum price must include professional fee, and costs necessary to conduct the assignment such as communication costs, etc. The consultant will be paid against the completion of specific, measurable deliverables as identified in this TOR.

Annexes

Annex I: Individual Contractor General Terms and Conditions;
Annex II: Template to Confirmation of Interest and Availability and Submit the Financial Proposal.

For clarifications, please send your email to justine.naiga-bagonza@undp.org, diana.nabbanja@undp.org and agnes.kintu@undp.org.