Background

The United Nations Development Programme (UNDP) operates under a decentralized business model, where procurement is delegated to over 170 Country Offices, Regional Bureaus, Regional Offices, and Headquarter Unites within and outside of New York, who are all responsible for the results and management of procurement business processes in accordance with the established procurement policies, processes and procedures. UNDP procurement has experienced explosive growth in the past ten years, with its portfolio totaling over US$3 billion, making UNDP one of the three largest procurement organizations in the UN.

The Procurement Support Office (PSO) in the Bureau of Management (BoM) has officially launched the Central Procurement Unit (CPU) in New York in September 2010. CPU provides procurement services for UNDP business units and ensures cost and time efficiency, required compliance and added value to clients. Routing your procurement requests through CPU will lead to a quicker turn-around time, and higher quality, cost effective outcome.

CPU provides services for all transactions including goods and services amounting to USD 5,000 or above for BoM HQ units, and USD 100,000 or above for other HQ units in need of reimbursable services to handle high volume and complex procurement cases. CPU requires a Procurement Consultant to support the procurement needs of the office and deliver the procurement objectives.

Duties and Responsibilities

  • Subject Matter Expert - develop personal credibility as a Procurement Consultant and Subject Matter Expert in Procurement. Able to translates rules and regulations into practice;
  • Business Intelligence - data interpretation, spend/statistical analysis, reporting capability, and performance management;
  • Delivery Management - develop and deliver Client project requirements;
  • Strategy Development - develop strategies that maximize operational efficiencies and cost effectiveness of the supply chain;
  • Sourcing Management - ensures that all sourcing and procurement activities support and are aligned with procurement strategies;
  • Work with Client to develop strategy to allow them to implement proper contract management;
  • Delivery Performance - effective management of project delivery and quality of deliverables;
  • Works with minimal guidance.

Delivery/output reguirements:

  • The consultant will report to the Procurement Specialist, CPU/PSO and report progress on a monthly basis for inputs and guidance;
  • The review and approval of final milestones will be at the discretion of the Procurement Specialist, CPU/PSO.

Competencies

Functional Competencies:

  • Strong influencing skills in order to gain buy-in and support of stakeholders;
  • Excellent organizational, project management and communication (written and verbal) skills;
  • Solid analytical, strong decision making and problem solving skills;
  • Demonstrated ability to think strategically, but execute plans when directed;
  • Strong aptitude for numbers, finance basics and ability to multi-task;
  • Excellent attention to detail;
  • Team player who takes action/initiative to get things done without being told;
  • Proven sensitivity to cultural diversity in the business environment.

Required Skills and Experience

Education:

  • Bachelor's Degree or equivalent combination of education and applicable work experience in Business Administration, Supply Chain, or Procurement.

Experience:

  • At least 4 years progressive experience in analysis and strategic sourcing and developing business strategies to support strategic sourcing activity in similar environment;
  • At least 4 years of experience drafting and negotiating  statements of work and contracts;
  • Previous experience in UNDP, UN, and/or International NGO is an advantage;
  • Technically adept at MS Excel, Word, Outlook, and Power Point;
  • Experience working with cross-functional teams.

Language:

  • Fluency in English (verbal and written) is required.

Interested individuals must submit the following as proposals in order to demonstrate their qualifications:

UNDP Personal History form P11.  A personal CV is welcome in addition.

Note:

The P11 form can be downloaded at the following web address: http://sas.undp.org/documents/p11_personal_history_form.doc

Evaluation

Individual consultants will be evaluated based on the following methodology:

Step I: Screening

Applications will be screened and only candidates meeting the following minimum criteria will progress to the pool for shortlisting:

  • Bachelor's Degree or equivalent combination of education and applicable work experience in Business Administration, Supply Chain, or Procurement;
  • At least 4 years progressive experience in analysis and strategic sourcing and developing business strategies to support strategic sourcing activity in similar environment;
  • At least 4 years of experience drafting and negotiating  statements of work and contracts.

Step II : Shortlisting by Desk Review

UNDP will conduct a desk review to produce a shortlist of candidates by evaluating:

  • Qualifications based on the UNDP P11 form/CV submitted by each candidate; and
  • Candidates will be assessed and scored against the following evaluation criteria.

Criteria for Evaluation/Desk review of Candidates  Max 300 points

A minimum of 4 years progressive experience in analysis and strategic sourcing and developing business strategies to support strategic sourcing activity in similar environment. 150 points
At least 4 years of experience drafting and negotiating  statements of work and contracts 150 points
Total  300
The top candidates who pass in the desk review, with a minimum score of 210 points, will be invited to take part in a written test.

Step III: Written Technical Test

The candidates will assessed on a written technical test for 200 points.
The top 3-5 candidates who pass the written technical test, with a minimum score of 140 points, will be invited for an interview.

Step IV: Interview

The top 3-5 candidates who pass the written test will be invited for an interview for 200 points. The minimum score to pass the interview will be 140 points.

Step V: Financial Proposals

The candidates who pass the Interview will be requested to provide their financial proposals which shall contain a monthly rate (21.75 working days/month). The monthly rate should be inclusive of ALL COSTS.

Terms of Payment

The assignment is based on a lump sum contract amount and payment is based only upon the certification and acceptance of the monthly reports received as indicated above. In the event of non-performance and pre-termination where payments cannot be made in full or may have to be suspended, the final payment will be pro-rating against received and accepted deliverables.

Step VI: Final Evaluation (combined scores)

The final evaluation will combine the scores of the desk review, written technical test, interview, and financial proposal with the following weights assigned to each:

Final Evaluation   100 per cent

  • Desk Review   30%;
  • Written Test 20%;
  • Interview  20%;
  • Financial proposal  30%.

Contract Award

Candidate obtaining the highest combined scores in the combined score of Technical and Financial evaluation will be considered technically qualified and will be offered to enter into contract with UNDP.

Annexes:

Annex I: UNDP P11 form for ICs
Annex II:IC contract Template
Annex III: IC General Terms and Conditions

These templates and forms can be found on yje procurement notice at the following link

http://procurement-notices.undp.org/view_notice.cfm?notice_id=21613

Proposal should be submitted no later than 22 April 2015.

Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail dedicated for this purpose: ugyen.tobgay@undp.org and cc to karla.dalimunthe@undp.org. UNDP will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all interested consultants.