Background
Under the guidance and supervision of the Assistant Resident Representative-Operations and the HR Analyst, the HR Assistant provides HR services ensuring high quality, accuracy and consistency of work. The HR Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.
The HR Assistant works in close collaboration with the operations, programme and projects’ staff in the MCO, Pacific Centre and other UN Agencies and UNDP HQs staff to exchange information and ensure consistent service delivery.
Duties and Responsibilities
Ensures implementation of HR strategies focusing on achievement of the following results:
Implements HR services focusing on achievement of the following results:
In large offices creation/update of positions, link of positions to COA, update of CO information can be performed by Position Administrator. Identification of job descriptions and classifications, vacancy announcements, participation in interviews, vendor set up can be performed by Admin. HR Ensures proper staff performance management and career development focusing on achievement of the following results:
Ensures conduct of UN-related surveys focusing on achievement of the following results:
Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:
|
Competencies
Corporate Competencies:
- Demonstrates commitment to UNDP’s mission, vision and values;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
Functional Competencies:
- Shares knowledge and experience;
- Encourages office staff to share knowledge and contribute to UNDP Practice Areas;
- Develops basic knowledge of one or two Practice Areas;
- Promotes a learning environment in the office;
- Provides helpful feedback and advice to others in the office;
- Actively works towards continuing personal learning and development in one or more practice areas, acts on learning plan and applies newly acquired skills;
- Ability to perform a variety of standard tasks related HR management, including screening, collecting and preparation of documentation, data input, creation of position, transactions tracking, filing, provision of information;
- Strong IT skills;
- Ability to provide input to business processes re-engineering, implementation of new system;
- Focuses on result for the client;
- Consistently approaches work with energy and a positive, constructive attitude;
- Demonstrates strong oral and written communication skills;
- Remains calm, in control and good humored even under pressure;
- Demonstrates openness to change and ability to manage complexities;
- Responds positively to critical feedback and differing points of view;
- Solicits feedback from staff about the impact of his/her own behavior.
Required Skills and Experience
Education:
- Secondary Education with specialized certification in HR;
- University Degree in Business or Public Administration would be desirable, but it is not a requirement.
Experience:
- 5 years of relevant HR experience is required at the national or international level;
- Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.
Language Requirements:
- Fluency in English and the national language of the duty station