Background

UNDP recognizes that the growing risks and impacts of climate change and the accompanying loss of ecosystem services requires the world to urgently invest in a new green development paradigm.  Based in UNDP’s Bureau for Policy and Programme Support (BPPS), the UNDP/GEF unit helps developing countries make green, low-emission and climate-resilient development not only possible, but also economically attractive.  To achieve this, it works closely with UNDP country offices to help countries develop and implement programmes and projects which advance their capacity to put in place the right mix of regulatory and financial incentives, remove institutional and policy barriers, and create enabling environments that attract and drive private sector investment into green development.

UNDP/GEF staff assist partner countries to develop and implement programmes and projects that combine and sequence resources from a wide range of global environment and climate funds, financial mechanisms, and instruments including, but not limited to: the GEF managed family of vertical funds such as the GEF Trust Fund, the Special Climate Change Fund and the Least Developed Countries Fund;  the Adaptation Fund; the Clean Development Mechanism, Joint Implementation, voluntary carbon markets and other innovative sources of carbon, climate, and ecosystem finance, as well as a variety of multilateral, bilateral, national, sub-national and private sector sources.

Staff are organized into thematic teams of technical specialists led by Principal or Senior Technical Advisors (PTAs/STAs).  Each team leader supports, guides, and supervises a team of Region-based Technical Advisors (RTAs) and Specialists (RTSs).  RTAs and RTSs work in close collaboration with other technical specialists at both global and regional levels.  While RTAs and RTSs have global responsibilities in their area of specialized technical expertise, they are deployed from Regional Service Centres, normally close to the countries to which they provide most support, and have a secondary line of reporting to the Regional Practice or Team Leaders on the countries they support.

The strategic objective of the Climate Change Adaptation team is to support countries to attract and direct public and private investment towards catalyzing and supporting sustainable economic growth through initiatives focused on integrated Climate Change Strategies, Advancing Cross-sectoral Climate Resilient Livelihoods and Strengthening Climate Information and Early Warning Systems for Climate Resilient Development. The strategic objective of the Water & Oceans team is to promote integrated, ecosystem based climate resilient management of the world’s major freshwater and marine transboundary water systems through improved water and ocean governance.

Duties and Responsibilities

Objective

The consultant will provide technical assistance to the client UNDP country offices on the implementation of their UNDAF and CPD initiatives related to Climate Change Adaptation and Water and Oceans. The consultant will support UNDP staff with resource mobilization efforts in line with country priorities and donor requirements. The consultant will have regular contact with country offices and national counterparts regarding monitoring of UNDP Climate Change Adaptation and W&O programmes and projects.  The consultant will make recommendations to a UNDP-GEF Regional Technical Advisor on necessary courses of action in response to changes in the country context and new programme and resource mobilization opportunities.

Scope of Work

The consultant will be primarily responsible for providing high quality technical, policy, programming implementation support, as well as knowledge and capacity development services, to UNDP country offices and client countries. S/he will work with UN agencies, governments, inter-governmental organizations, NGO’s, donors, and the private sector in accordance with UNDP’s key results as outlined in the corporate strategy. This will be undertaken in full compliance with UNDP’s Programme and Operations Policies and Procedures including on gender, environmental safeguards, etc.Specifically the consultant will be expected to deliver results in the areas of:

Innovation, Strategic Leadership, Dialogue and Advocacy:

• Contributing to identifying strategic policy development support and guidance;
• Supporting the development of strategic UNDP policy position papers and internal briefing notes;
• Supporting the development of specific policy analysis and development tools and guidance;
• Keep the Regional Practice/Team Leader and other RTSs informed of trends and issues with respect to their substantive technical area; and
• Keep the Principal/Senior Technical Advisors informed of trends and issues in the countries served;
• Strengthen strategic understanding of the substantive technical issues, institutions, and processes of relevance to NAPs within the countries supported, including establishing contact and developing strategic partnerships with other agencies, NGOs, donors, etc., as they relate to advancing NAP processes;
• Provide technical and advisory support in country on the national adaptation plan process.

Portfolio Management:

• Maintain programme/project and portfolio information in UNDP-GEF’s internal portfolio information databases;
• Strengthen relationships between those involved in project development, external contractors, government agencies and UNDP country offices;
• Facilitate the identification, and sourcing of technical expertise and support including the preparation of TORs, identification and evaluation of experts and reviewing reports, and promoting gender equality;
• Guide country level consultations and conducting and/or reviewing stocktaking, gap analyses of key institutions to fully embark on medium to long-term planning and budgeting for adaptation aligned to national development priorities.

Resource Mobilization:

• Support programme and project identification and development;
• Provide timely quality information and technical advice on source of funds policies, priorities and activities;
• Identify priorities and entry-points for UNDP assistance;
• Facilitate the process of preparation, design, submission and approval of programme/project concepts and full-fledged proposals for financing;
• Identify and source technical expertise and support including assisting with the preparation of TORs, identification and evaluation of experts and reviewing reports; and
• Facilitate relationships with potential financing agencies and institutions.

Development Impact:

• Assist with inception, contracting and start-up of programmes/projects including establishment of indicators, benchmarks and work plans;
• Support UNDP country offices and programme/project implementation partners in  supervision, implementation, monitoring, evaluation, troubleshooting and adaptive management;
• Maintain high quality of the programme’s implementation delivery, monitoring of results,  and reporting requirements to the donors;
• Support UNDP Country Offices with liaising with national partners on NAP-related issues;
• Identify and source technical expertise and support including assisting with the preparation of Term of References, identification and evaluation of experts and reviewing reports.

Learning, Knowledge Management and communication:

• Evaluate, capturing, codifying, synthesizing lessons and stimulating the uptake of best practices and knowledge, including the development of resource kits and other knowledge materials;
• Peer review, comment on, and seek to improve, the technical quality of programmes/projects, policies, practices, guidelines, advisory notes, publications and the like;
• Support the preparation and delivery of training courses on National Adaptation Plans;
• Respond to queries on programme/project progress, impacts and lessons.

Expected Outputs and Deliverables:

New strategic opportunities for UNDP are realized, UNDP’s technical focus is leading edge and innovative, UNDP has strong partnerships with a wide range of stakeholders, UNDP has a trusted leadership role in the technical area of expertise.

• Strategic policy guidance and support, including 2 draft policy papers on (a) opportunities for scaling up private sector engagement on adaptation and (b) mainstreaming climate change into planning and budgeting;
• Key technical support on programme implementation for climate change adaptation delivered, including quality of advice to the CO on technical issues.

Portfolio of programmes/projects managed efficiently and effectively.  UNDP recognized as providing outstanding programme and project oversight and supervision support.

• 10 PIRs delivered including the coordination with various actors (project manager, UNDP country office focal point);
• Ensure all important documents are entered in PIMS (via PA support if necessary).

Technical expertise and support including designing TORs, identification and selection of experts and contract management. Resources are mobilized in support of developing country clients as a consequence of the identification, development and funding of high technical quality and results based programmes and projects in line with country priorities and UNDP strategic priorities

• 6 PIF review sheets addressed and followed through to approval;
• 6 project documents managed and supported through to approval;
• Facilitate communication with financing agencies through the PTA.

UNDP programmes and projects consistently deliver high quality, high impact development results:

• Inception workshops and project supported in their launching phase;
• Support UNDP country offices with M&E, adaptive management, and evidence based learning;
• Technical support to UNDP country offices for high quality reporting to donors.

4 Stock taking reports from NAP related missions.

6 NAP-GSP country support missions conducted satisfactorily  For each mission the following deliverables will be expected:

Pre-Mission Deliverables (Products/Services):

• Interview guideline for the stakeholder meetings with ministries that includes key questions for sector ministries and Planning and Finance ministries;
• Draft Agenda for 1 day or 2 day work-shop on the NAP process in-country modifying materials developed in the NAP-GSP regional trainings;
• Preparation of briefing power-point on the NAP process using existing NAP-GSP and LEG  materials.

In country Deliverables (Products/Services):

• Facilitation of the 1 or 2 day work-shop on the NAP process including briefing on the NAP process using materials prepared in advance of the mission;
• A debriefing power-point prepared on the results of the mission summarizing the methodology used, main findings of the stock-taking, indicative directions of the road-map and next steps. Needed in both English and French. Debriefing done to all stakeholders in a single session and feedback recorded;
• Draft outline of the mission report with roles and responsibilities. Draft outline of road-map for the NAP process. These are required in both English and French.

Post- mission Deliverables (Products/Services):

• A draft NAP Process related Stocktaking Report for each country in French including a suggested road-map for the NAP process as per an outline agreed with the NAP GSP team;
• A finalized NAP Process related Stocktaking Report for each country including Road-Map for the NAP process taking into account comments from other NAP-GSP partners. The final reports will need to be in English as well as French (2 reports).

Target Due Date:

• May, 2015.

Extimate Duration to Complete:

• 10 days.

Deliverables/Outputs:

• 1 Workplan;
• Key technical support on programme implementation for CCA;
• 2 draft policy papers;
• 2 Stock taking reports from NAP related missions.

Target Due Date:

•  June, 2015.

Extimate Duration to Complete:

• 15 days.

Deliverables/Outputs:

• 2 Stock taking reports from NAP related missions;
• Interview guideline for the stakeholder meetings with ministries;
• Draft Agenda for 1 day or 2 day work-shop on the NAP process in-country;
• 1 briefing power-point on the NAP process;
• 3 inception workshops;
• Key technical support on programme implementation for CCA.

Target Due Date:

•  July, 2015.

Extimate Duration to Complete:

• 15 days.

Deliverables/Outputs:

• 3 PIRs delivered and ensure that all important documents are entered in PIMS
• 8 TORs, identification and selection of experts and contract management
• 1 or 2 day work-shop on the NAP process
• 1 debriefing power-point prepared on the results of the mission. Needed in both English and French.
• 1 outline of the mission report (English and French).
• 1  outline of road-map for the NAP process. (English and French).
• Key technical support on programme implementation for CCA

Target Due Date: 

•  August, 2015

Extimate Duration to Complete:

• 15 days

Deliverables/Outputs:

• 3 PIRs delivered and ensure that all important documents are entered in PIMS
• 2 PIF review sheets addressed and followed through to approval
• 2 project documents managed and supported through to approval
• 1 or 2-day workshop on the NAP process
• 1 debriefing power-point prepared on the results of the mission. Needed in both English and French.
• 1 outline of the mission report (English and French).
• 1  outline of road-map for the NAP process. (English and French).
• Key technical support on programme implementation for CCA

Target Due Date: 

• September, 2015.

Extimate Duration to Complete:

• 15 days.

Deliverables/Outputs:

• 4 PIRs delivered and ensure that all important documents are entered in PIMS;
• 2 PIF review sheets addressed and followed through to approval;
• 2 project documents managed and supported through to approval;
• 1 or 2-day workshop on the NAP process;
• 1 debriefing power-point prepared on the results of the mission. Needed in both English and French;
• 1 outline of the mission report (English and French);
• 1  outline of road-map for the NAP process. (English and French);
• Key technical support on programme implementation for CCA.

Target Due Date: 

• October, 2015.

Extimate Duration to Complete:

• 16 days.

Deliverables/Outputs:

• 2 PIF review sheets addressed and followed through to approval;
• 2 project documents managed and supported through to approval;
• 1 or 2-day workshop on the NAP process;
• 1 debriefing power-point prepared on the results of the mission. Needed in both English and French;
• 1 outline of the mission report (English and French);
• 1  outline of road-map for the NAP process. (English and French);
• Key technical support on programme implementation for CCA.

Target Due Date:

• November, 2015.

Extimate Duration to Complete:

• 16 days.

Deliverables/Outputs:

• 1 or 2-day workshop on the NAP process;
• 1 debriefing power-point prepared on the results of the mission. Needed in both English and French;
• 1 outline of the mission report (English and French);
• 1  outline of road-map for the NAP process. (English and French);
• Key technical support on programme implementation for CCA.

Target Due Date:

• December, 2015.

Extimate Duration to Complete:

• 17 days.

Deliverables/Outputs:

• 1 or 2-day workshop on the NAP process;
• 1 debriefing power-point prepared on the results of the mission. Needed in both English and French;
• 1 outline of the mission report (English and French);
• 1  outline of road-map for the NAP process. (English and French);
• Key technical support on programme implementation for CCA.

Target Due Date:

• January, 2016.

Extimate Duration to Complete:

• 16 days.

Deliverables/Outputs:

• 1 or 2-day workshop on the NAP process;
• 1 debriefing power-point prepared on the results of the mission. Needed in both English and French;
• 1 outline of the mission report (English and French);
• 1  outline of road-map for the NAP process. (English and French);
• Support UNDP country offices with M&E, adaptive management, and evidence based learning;
• Key technical support on programme implementation for CCA.

Target Due Date:

• February, 2016.

Extimate Duration to Complete:

• 11 days.

Deliverables/Outputs:

• Technical support to UNDP country offices for high quality reporting to donors;
• 1 NAP Process related Stocktaking Report for 2 countries in French;
• 1 finalized NAP Process related Stocktaking Report for 2 countries. The final reports will need to be in English as well as French (2 reports);
• Key technical support on programme implementation for CCA.

Target Due Date:

• March, 2016.

Extimate Duration to Complete:

• 17 days.

Deliverables/Outputs:

• Technical support to UNDP country offices for high quality reporting to donors;
• 1 NAP Process related Stocktaking Report for 2 countries in French;
• 1 finalized NAP Process related Stocktaking Report for 2 countries. The final reports will need to be in English as well as French (2 reports);
• Support UNDP country offices with M&E, adaptive management, and evidence based learning;
• Key technical support on programme implementation for CCA.

Target Due Date:

• April, 2016.

Extimate Duration to Complete:

• 17 days.

Deliverables/Outputs:

• 1 NAP Process related Stocktaking Report for 2 countries in French;
• 1 finalized NAP Process related Stocktaking Report for 2 countries. The final reports will need to be in English as well as French (2 reports);
• Technical support to UNDP country offices for high quality reporting to donors;
• Key technical support on programme implementation for CCA.

All deliverables/ outputs will be reviewed and approved by Head of Climate Change Adaptation.

Institutional Arrangement:

• The consultant will be supervised by the Head of Climate Change Adaptation (Global), UNDP-GEF and/or his designate throughout the consultancy.

Review time required:

• The review and approval of payments will be made by the assigned supervisor(s) within 14 days.

Duration of the Work:

• 11 May 2015- 25 April 2016 (up to 180 working days).

Duty Station:

• Home based

Expected places of travel:

• Possible travels to countries in Africa such as Senegal, Chad, Mali, RDC, Burundi, Niger, Burkina Faso, CAR, Tunisia, Egypt. Yemen, as well as Turkmenistan, Uzbekistan, Georgia, Bosnia and Herzegovina and other countries in ECIS region.

Competencies

• Strong interpersonal and communication skills;
• Strong analytical, reporting and writing abilities skills;
• Openness to change and ability to receive/integrate feedback;
• Ability to plan, organize, implement and report on work;
• Ability to work under pressure and tight deadlines;
• Comprehensiveness knowledge of climate change.
• Proficiency in the use of office IT applications and internet in conducting research;
• Outstanding communication, project management and organizational skills;
• Excellent presentation and facilitation skills.
• Demonstrates integrity and ethical standards;
• Positive, constructive attitude to work.
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Required Skills and Experience

Education:

• Master’s degree or higher in Climate change and development, Development Economics, Environmental Economics, marine or water resources management, Environmental Law, Planning or a closely-related field.

Experience:

• At least 5 years of relevant experience preferably in the area of climate resilient integrated natural resources planning at national and sub-national levels ; experience in Asia would be an advantage
• Experience working with private sector/public-private partnerships especially on financing and operations for small, medium and multinational enterprises;
• Experience with project development, implementation and management. Familiarity with UNDP/GEF projects is an advantage;
• Experience in the policy development processes associated with environment and sustainable development issues in the context of climate change risk and marine and freshwater resources management;
• Strong analytical, writing, and advocacy skills;
• Strong interpersonal skills;
• Excellent drafting ability, presentation and communication skills, both oral and written;
• Skills in facilitation and coordination, entrepreneurial spirit and demonstrated ability to work in an independent manner; commitment to team work and to working across disciplines;
• IT literacy, familiarity with e-presentation techniques and ability to operate with on-line web-based applications;
• Work experience in an international organization is an advantage, as is knowledge of UNDP policies and procedures.

Language:

• Excellent knowledge of the English and French language, with exceptional writing, presentation and communication skills;
• Proficiency in other UN languages is an asset

Price Proposal and Schedule of Payments

The contract will be based on daily fee

Consultant shall quote an all-inclusive Daily Fee for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the IC in completing the assignment are already factored into the daily fee submitted in the proposal. If applicable, travel or daily allowance cost (if any work is to be done outside the IC’s duty station) should be identified separately. Payments shall be done on a monthly basis based on actual days worked, upon verification of completion of deliverables and approval by the IC’s supervisor of a Time Sheet indicating the days worked in the period.

In general, UNDP shall not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources.

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

Evaluation Method and Criteria

Individual consultants will be evaluated based on the following methodology

Cumulative analysis

The award of the contract will be made to the individual consultant whose offer has been evaluated and determined as:

• a) responsive/compliant/acceptable; and
• b) having received the highest score out of a pre-determined set of weighted technical (70%) and financial criteria (30%) specific to the solicitation.

Financial score shall be computed as a ratio of the proposal being evaluated and the lowest priced proposal received by UNDP for the assignment.

Technical Criteria for Evaluation (Maximum 500 points):

• Criteria 1 : Education - Max 75 points;
• Criteria 2 : Experience preferably in the area of climate resilient integrated natural resources planning at national and sub-national levels - Max 125 points;
• Criteria 3 : Experience working with private sector/public-private partnerships especially on financing and operations for small, medium and multinational enterprises- Max 75 points;
• Criteria 4 : Experience with project development, implementation and management. Familiarity with UNDP/GEF projects is an advantage- Max 75 points;
• Criteria 5 : Experience in the policy development processes associated with environment and sustainable development issues in the context of climate change risk and marine and freshwater resources management - Max 50 points;
• Criteria 6 : Excellent knowledge of the English and French language, with exceptional writing, presentation and communication skills - Max 50 points;
• Criteria 7 : Availability - Max 50 points.

Only candidates obtaining a minimum of 350 points (70% of the total technical points) would be considered for the Financial Evaluation.

Documentation required

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please combine them into one (1) single PDF document as the application only allows to upload maximum one document:

• Letter of Confirmation of Interest and Availability using the template provided in Annex 2.
• Personal CV and P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• Financial proposal, as per template provided in Annex 2.
• Brief description of why the individual considers him/herself as the most suitable for the assignment. A methodology is recommended for intellectual services, but may be omitted for support services.

Incomplete proposals may not be considered.

Annexes:

• Annex 1 - Individual IC General Terms and Conditions
• Annex 2 – Offeror’s Letter to UNDP Confirming Interest and Availability for the Individual IC, including Financial Proposal Template: http://webapp3-docs.undp.org/procurement_notices/notice_doc_21806_332053251.docx
• Annex 3 - Detailed Terms of Reference : http://webapp3-docs.undp.org/procurement_notices/notice_doc_21806_678053409.pdf

For any clarification regarding this assignment please write to brh.gef.procurement@undp.org