UNDP Jobs - 55772- Project Support Assistant

Project Support Assistant

Location :

Manama, BAHRAIN

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

25-Apr-15 (Midnight New York, USA)

Post Level :

National Consultant

Duration of Initial Contract :

Up to 3 years (maximum of 261 working days)

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance of the DRR and the direct supervision of the Programme Analyst(s), the Programme support assistant ensures effective implementation of projects as per UNDP rules and regulations.

The Programme support assistant works in close collaboration with the operations, programme and projects’ staff in the CO and UNDP HQs as required.

Duties and Responsibilities

Provides effective support to management of the CO programme:

Presentation of thoroughly researched information for formulation of country programme, preparation of project documents’ drafts, work plans, budgets, proposals on implementation arrangements.
Provision of guidance to the executing agencies on routine implementation of projects, tracking use of financial resources.
Follow up on performance indicators/success criteria, targets and milestones, preparation of reports.
Analysis of the situation in programme, identification of operational and financial problems, development of solutions.

Provides administrative support to management of the CO Projects:

Assisting in preparing and reviewing travel documents including: clearance of travel requests from assistants or workshop participants, clearing budget availability, processing F10s, payment processes and other related tasks ensuring compliance with UNDP Regulations and Rules and policies;
Assisting in preparing and reviewing procurement support documents for contractors and services including: first clearance of TORs and request for proposals, longlisting of candidates, minutes of interview meetings, analysis of vendor payments, report drafting, requests for contracts, processing payments and evaluations ensuring compliance with UNDP Regulations and Rules and policies;
Assisting in the co-organization of project events as needed (workshops, meetings, and other): booking rooms, calendars, organizing conference calls (via Skype, Lync, Telephone, Go-to-meeting), drafting meeting notes, supporting delivery of invitations, budget authorizations, catering, etc.
Maintaining electronic recordings, updating contact databases, filing documents, and updating financial monitoring tools as needed;

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Organization of trainings for the operations/ projects staff on all issues related to programme planning, monitoring and evaluation and the use of tools for managing and reporting,
Organization of trainings for government counterparts on planning, monitoring and evaluation, and other issues related to programme and project management
Synthesis and communication of lessons learnt and best practices in programme.
Sound contributions to knowledge networks and communities of practice.
Use of available technology tools for programming
Other related tasks as needed.

ERP duties as needed.

Competencies

Functional Competencies:

Strong interpersonal and communication skills;
Ability to work in a team;
Ability to work under pressure and stressful situations;
Strong analytical, reporting and writing abilities;
Strong social media skills and background with a good creativity and ability to take initiative;
Professional copywriting and editing skills, including articles, reports, social media content, press releases, etc.;
Good understanding of web metrics and experience producing analytics reports;
Good understanding of usability, optimizing content for the web and search;
Good IT skills, including confidence with web-based applications.

Corporate Competencies:

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Highest standards of integrity, discretion and loyalty.

Required Skills and Experience

Education:

Bachelor degree in Business or Public Administration, Economics, Political or Social Sciences, an advanced training in relevant discipline is desirable and will be considered an asset;

Experience:

Minimum of 3 years of relevant experience;
Experience in handling of web based management systems;
Project assistance and work plan monitoring experience is desirable ;
Executive assistance experience.

Language Skills:

Excellent command in written and spoken English and Arabic is essential.

Application Process:
Interested applicants should follow UNDP standard online application procedure, mindful of the following instruction:

Submit all the documents to the email address ps.bh@undp.org on or before 25 April 2015;

Applicants must submit Technical proposal, including;

A brief description of why the individual considers him/herself as the most suitable for the assignment;
Samples works done (minimum 3 and maximum of six) of work you consider to be the best and most relevant;
Personal History Form (P11), including references (template is available at: http://www.bh.undp.org/content/dam/bahrain/docs/P11_Form_ICs.doc )
Financial Proposal

Selection Process:

Short-listed candidates will be requested to participate in an interview with the selection panel;
The Financial Proposal with a Daily fee shall be submitted.

The selection of the Individual Consultants will be evaluated based on the following:

Quality of sample product submitted;
Price - Financial Proposal with a 2hourly Fee and Daily Fee;
Relevant Experience.