UN WOMEN Jobs - 55808- Project Assistant - (Open to Kyrgyzstan Nationals

Project Assistant - (Open to Kyrgyzstan Nationals Only)

Advertised on behalf of

UN WOMEN

Location :

Bishkek city, KYRGYZSTAN

Type of Contract :

Service Contract

Starting Date :

01-Jul-2015

Application Deadline :

01-May-15 (Midnight New York, USA)

Post Level :

SC-5

Duration of Initial Contract :

12 month

Languages Required :

English Russian

Expected Duration of Assignment :

12 month

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women was established by GA resolution 64/289 of 2 July 2010 on system-wide coherence, with a mandate to assist Member States and the UN system to progress more effectively and efficiently towards the goal of achieving gender equality and the empowerment of women. Since 2001 UN Women (previously as UNIFEM) in Kyrgyzstan has implemented catalytic initiatives on promoting women’s economic, political and social rights. In 2012 a full Country Office was established.

The position is in support of the UN Women Kyrgyzstan Country Office’s Women, Peace and Security Cluster which coordinates a joint project by UN Women, IOM and UNFPA that is funded by the Peacebuilding Support Office (PBSO). The project is aligned with the Peacebuilding Priority Plan confirmed by Government of the Kyrgyz Republic which resulted in funding in 2013 under the United Nations Peace and Recovery Facility, PRF, and has now resulted in funding under the PBSO’s Immediate Response Facility, IRF for the Gender in Society Perceptions Study (GSPS) / KAP study that the incumbent will assist.

GSPS will identify critical threats to gender equality and potential conflict triggers in order to establish a credible, reliable evidence base for informed, targeted policymaking and programming for equitable gender outcomes. The project will be led by UN Women which will coordinate closely with partners UNFPA and IOM. Implementing partner is the National Statistics Committee (under UNFPA supervision). State entities including state research institution, as well as state and private universities and NGO will be project partners that need to be coordinated effectively in order to make the project a success.

The Project Assistant works with and provides support in the development and implementation of the project in full compliance with the UN Women rules and regulations. S/he provides programme, financial and administrative assistance for the smooth project implementation.

Duties and Responsibilities

Summary of Key Functions:

Programme support;
Administrative and finance support.

Under the direct supervision and guidance of the Project Manager, the Project Assistant will:

Provide effective programme support in implementation of the Project, focusing on achievement of the following results

Assist in ensuring that all programmatic inputs under the project are available on time and in full compliance with the respective UN Women rules and regulations;
Assist in collecting information from project stakeholders and draft reports;
Maintain filing system, reports or other documentation related to the project in hard and electronic formats;
Support the monitoring and evaluations functions;
Assist in drafting communication materials for the project, present information on project activities, as well as ensure dissemination to broader public for the visibility of the GSPS project;
Draft general briefing notes, official letters, documents, and minutes of meetings when requested;
Provide written and oral translation between the languages of English, Russian and Kyrgyz;
Create, edit and present information in clear format (tables, forms, briefing notes/books and reports) using advanced word processing and presentation functions and basic database and spreadsheet software (MS Word, PowerPoint, Excel, Outlook, etc.);
Engage in reciprocal support and backstopping with team colleagues;
Perform any other relevant tasks required for the smooth running and success of the Project.

Provide effective administrative and finance support in implementation of the Project, focusing on achievement of the following results:

Administrative and logistical support in organizing conferences, workshops, trainings and other project events;
Arrangement of travel and hotel reservations, preparation of travel authorizations;
Support to organization of procurement processes including preparation of RFQs, ITBs or RFPs documents, receipt of quotations, bids or proposals, their preliminary evaluation;
Preparation of requests with all supporting documents for issuance of Purchase orders, contracts, subcontracts and other documents related to procurement of goods and services;
Creation of requisitions in Atlas, registration of goods receipt in Atlas, budget check for requisitions.

Assistance in proper control of the supporting documents for payments and financial reports for the Project; payment execution and monitoring payment status.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN's values and ethical standard;
Promotes the vision, mission, and strategic goals of UN Women;
Displays cultural, gender, religion, race, nationality, and age sensitivity and adaptability.

Functional Competencies:

Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of the Project including logistical support;
Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
Ability to organize and complete multiple tasks by establishing priorities;
Ability to handle a large volume of work possibly under time constraints;
Ability to establish, build and sustain effective relationships with project partners and stakeholders;
Ability to administer financial processes and transactions;
Ability to manage data, documents, correspondence and reports information and workflow;
Ability to perform a variety of specialized tasks related to Results Management, including support to data management and reporting.

Required Skills and Experience

Education:

Bachelor degree in relevant field.

Experience:

At least 3 years of relevant programme and administrative and finance experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages;
Good numerical skills.

Language:

Fluency in written and oral English, Russian;
Working knowledge of Kyrgyz.

All online applications must include (as an attachment) the completed UN Women Personal History form (P11) which can be downloaded from http://www.unwomen.org/wp-content/uploads/2011/01/P_11_form_UNwomen.doc). Alternatively a UN or UNDP P11 can be filled. Kindly note that the system will only allow one attachment which must be the P11.

Applications without the completed P-11 form are incomplete and will NOT be considered for further assessment!!!