UNDP Jobs - 56084- HR/Procurement Assistant

HR/Procurement Assistant - (Open to Kyrgyz Nationals only)

Location :

Bishkek, KYRGYZSTAN

Type of Contract :

FTA Local

Starting Date :

15-Jun-2015

Application Deadline :

08-May-15 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

1 year with possible extension

Languages Required :

English Russian

Expected Duration of Assignment :

1 year with possible extension

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the overall guidance and supervision of the Operations Manager and direct supervisors, the HR/Procurement Assistant provides HR & Procurement services ensuring high quality, accuracy and consistency of work. The HR/Procurement Assistant promotes a client-oriented and consistent with rules and regulations approach in the Unit.

The HR/Procurement Assistant works in close collaboration with the operations, programme and projects’ staff in the CO, PMU and UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Summary of Key Functions:

Implementation of HR/procurement strategies;
Implementation of HR services;
Support to procurement processes;
Support to knowledge building and knowledge sharing.

Ensures implementation of HR/procurement strategies focusing on achievement of the following results:

Full compliance of HR/procurement processes and records with UN/UNDP rules, regulations, policies and strategies;
Input to the CO business processes mapping and elaboration of the content of internal Standard Operating Procedures (SOPs) in HR management and Procurement in consultation with the direct supervisor and office management.

Implements HR services focusing on achievement of the following results:

Preparation of draft job descriptions, vacancy announcements, compiling matrixes, performing functions of Secretary in interview panels for PMU positions;
Tracking & implementation of all transactions related to PMU recruitment;
Update of the rosters for SC positions;
Maintenance of proper filing system for HR records and documents.

Supports procurement processes focusing on achievement of the following results:

Support to organization of procurement processes for PMU including organization of receipt, opening and results recording of submitted quotations, bids or proposals in line with UNDP procurement rules and procedures.

Supports knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

Participation in the trainings for the operations/projects staff on HR & Procurement;
Contribution to knowledge networks and communities of practice.

Competencies

Functional competencies:

Building Strategic Partnerships

Analyzes general information and selects materials in support of partnership building initiatives;
Promoting Organizational Learning and Knowledge Sharing;
Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise

Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems

Uses information/databases/other management systems.

Client Orientation

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines.

Promoting Accountability and Results-Based Management

Gathers and disseminates information on best practice in accountability and results-based management systems.

Core competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

HR Certification programme.

Required Skills and Experience

Education:

Secondary Education with specialized certification/training in HR;
University Degree in Business or Public Administration would be desirable, but it is not a requirement.

Experience:

5 years of relevant HR and/or administrative experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and experience in handling of web based management systems.

Language Requirements:

Fluency in Russian and English;
Knowledge of Kyrgyz is an asset.

Application:

Applications without UNDP Personal history form (P.11) will not be considered. Please download P.11 form from http://www.kg.undp.org/content/kyrgyzstan/en/home/operations/jobs/;
Please upload P.11 form instead of CV;
Please ensure that your application is saved as one (1) single PDF document, otherwise the system will not allow you to upload more than one documents.