Background

In early March 2015, the National Emergency Management Agency (NEMA) registered more than 1.2 million people displaced within the country due to conflict and inter-communal violence. In addition, over 200,000 people fled to Chad, Cameroon and Niger. The need to understand the full impact of displacement is critical as humanitarian actors scale up response in terms of protection, shelter, food as well as education and health services to the internally displaced persons (IDPs). In order to do that accurate data is required but that remains a challenge in Nigeria. Efforts have been made by some partners in increasing their capacity in the field but the gap continues to be noticed in coverage areas. The capacity of partners - either engaged in development activities or in humanitarian assistance - needs to be enhanced to enable credible data collection that will help in understanding displacement dynamics and plan appropriate responses.

In scaling up its presence in Nigeria from an advisory role that of a country office, OCHA will provide the Humanitarian Coordinator (HC), Deputy Humanitarian Coordinator (DHC), Humanitarian Country Team (HCT) and the entire humanitarian community with required support to implement the Transformative Agenda and reinforce the existing coordination mechanisms in Nigeria to understand the displacement impact and to better respond rapidly to the needs of people dramatically affected.

In line with OCHA’s global mission, OCHA Nigeria continues to:

• Advocate for access to basic services, especially water, sanitation, education and health for vulnerable communities, including the collection, analysis and dissemination of information to humanitarian partners, and negotiation of access.
• Support Government efforts and humanitarian organizations in the relocation of the internally displaced and their return.
• Coordinate the implementation of humanitarian response in north-east Nigeria along with UN agencies and programmes, national and international NGOs and local authorities/communities as appropriate, with focus on strengthening the sectors.
• Enhance a protective environment that respects the human rights of all, including IDPs, returnees and minority clans.

Duties and Responsibilities

Under the overall supervision of the OCHA Head of Office and direct supervision of the Manager of the  Information Management Unit, the Information Management Assistant Officer (IMAO) will be responsible for the following:

Summary of Key Functions:

• Data Collection and Analysis
• Document Management and Information Standards
• Dissemination of Information
• Mapping by providing GIS support

Data Collection and Analysis

• Supervise the collection of relevant information and data from key humanitarian partners, including Sectors, governmental entities, UN agencies, donors, local and international NGOs, in order to facilitate and maximize the exchange of information and data between humanitarian partners, and support the creation of appropriate information products for decision-making and humanitarian response.
• Lead the collection and collation of baseline datasets.  Compile and disseminate these, in particular demographic and vulnerability data, in different formats (including GIS).
• Document Management and Information Standards
• Coordinate maintenance of document-archiving systems, including managing system back-up, upgrades and migration, as needed, for digital archives databases.  
• Provide training and advice to relevant OCHA staff both in Country Office and sub-offices on use of document archiving systems and the use of meta-data standards.
• Ensure the implementation, where appropriate, of OCHA standardized information management tools, including document management systems, databases, and standardized websites.  
• Maintain databases based on existing templates (or develop if necessary, including user-friendly menu access and reports) to support humanitarian operations.  Core databases include:  Who does What Where, Contacts, affected populations, CODs/FODs, HDX, photograph and map archives.

Dissemination of Information

• Maintain the OCHA Nigeria Humanitarian response webs site, in accordance with the OCHA standard templates.
• Ensure inventories of the information management systems, tools and products of the OCHA office and, where possible of other key humanitarian partners and perform and supervise reference functions by advising internal and external users on holdings and accessibility, and assisting in the administration of access and declassification activities.

Mapping and Info graphics

• Provide GIS support to the office in general and lead the development of appropriate maps and info graphic products to support humanitarian decision-making and reflect humanitarian response.  Support the maintenance of an inventory of OCHA-produced maps and, where possible, those available from other humanitarian partners.

Other

• Perform any other duties required by the IMU Manager in connection to the information management or as requested by the OCHA Head of Office.

Functions / Key Results Expected

The Key results will have an impact on the OCHA’s Information Management Strategy, the provision of support to Field Offices in the adoption and use of information management applications and procedures, such as the Who does What Where/Contact Directory and the field document management system, and on the development and improvement of information management tools and standard at the local and regional levels to ensure that information management in the field functions efficiently.

Competencies

Functional Competencies:       

Preparing information for advocacy

• Identifies and communicates relevant information for a variety of audiences for advocating UN’s priorities
• Maintains a functioning network of contacts with a variety of stakeholders to promote a better understanding of OCHA’s development agenda and to support advocacy efforts

Building Strategic Partnerships

Maintaining a network of contacts

• Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues
• Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders

Innovation and Marketing New Approaches
Enhancing processes or products

• Generates new ideas and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies/best practices/new approaches

Resource Mobilization
Providing inputs to resource mobilization strategy

• Collects, researches and analyzes information on resource mobilization and utilization, drafts reports and documents and maintains information/databases on potential and actual donors and donor funded projects
• Provides data and information needed for preparation of fund raising activities and resource mobilization documents ensuring needs of donors are met

Promoting Organizational Learning and Knowledge Sharing
Basic research and analysis

• Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things
• Documents and analyses innovative strategies and new approaches

Job Knowledge/Technical Expertise
Fundamental knowledge of own discipline

• Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
• Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks
• Strives to keep job knowledge up-to-date through self-directed study and other means of learning
• Demonstrates good knowledge of information technology and applies it in work assignments
• Demonstrates in-depth understanding and knowledge of the current

Client Orientation
Establishing effective client relationships

• Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
• Organizes and prioritizes work schedule to meet client needs and deadlines
• Establishes, builds and sustains effective relationships within the work unit and with internal and external clients

Core Competencies

• Demonstrating/safeguarding ethics and integrity  
• Demonstrate corporate knowledge and sound judgment
• Self-development, initiative-taking
• Acting as a team player and facilitating team work
• Facilitating and encouraging open communication in the team, communicating effectively
• Creating synergies through self-control
• Managing conflict
• Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
• Informed and transparent decision making

Required Skills and Experience

Education:    

• Advanced university degree (Master’s degree or equivalent) in Arts, Statistics, Disaster Management, Emergency Management, Geographic Information Systems, Information Management, Information Systems, Professional Studies, Social Sciences or a related field.  

Experience:  

• Two years of relevant professional experience, preferably in humanitarian/development work with demonstrated written and oral communication, including substantive analysis and report writing.
• Excellent knowledge of mapping applications such as ArcGIS is required
• Very good knowledge of graphic software e.g adobe illustrator, Photoshop e.t.c is required Knowledge of, database languages such as PHP and social media is a plus.
• Excellent writing and analytical skills, with attention to detail.
• Good Knowledge of Microsoft Office Suite including Access and Google Earth technologies.
• Good team player and ability to work under pressure to meet deadlines.
• Ability to travel into Nigeria.
• Ability to work with initiative (minimum supervision), efficiency, competence and integrity with people of different national backgrounds.

Language requirements:  

• Fluency in oral and written English is essential;
• Knowledge of a second official UN language is desirable

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No fee

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicant's bank accounts.
The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.