UN WOMEN Jobs - 56217- UN Women: Human Resources Associate

UN Women: Human Resources Associate

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

27-May-15 (Midnight New York, USA)

Post Level :

GS-7

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Human Resource Section is responsible for the timely, accurate, equitable, effective, and efficient delivery of all human resources management services, i.e. strategic staff planning, recruitment, staff administration, organizational and design and learning/career development, for the continuous development and improvement in human resource operations, policies, and methods to align with UN Women evolving business needs and for providing advisory support to the Executive Director in the formulation and implementation of UN Women's overall mission, strategy, and plans of actions.

Under the supervision of the HR Director, provide administrative, logistical and coordination support related to the development and implementation of HR strategies, policies, processes and procedures. Ensure effective administration of human resource services in the area of HR management and policy development. Provide effective communication and information support, coordinate with other parts of the organization and external partners, and liaise with HR team members. Maintain HR data and facilitate knowledge building and knowledge sharing globally on diverse variety of HR issues.

Duties and Responsibilities

Provide administrative, logistical and coordination support related to the development and implementation of HR strategies, policies, processes and procedures:

Provide administrative and secretarial support to the HR Director, ensuring the smooth and efficient functioning of the Human Resources Section, including compiling briefing materials, and preparing presentations, researching files and collecting relevant information and maintaining and organizing up-to-date hard and electronic files, while ensuring safekeeping confidential materials;
Assist and support the HR Director administrative and logistically in the coordination and implementation of key HR initiatives;
Undertake all logistical, administrative and financial arrangements, for meetings and events and for preparing, updating and arranging travel plans;
Provide advice and information to the management and staff on HR strategies, rules and regulations in relation to HR administration;
Identify ways in which the administrative needs can be met within existing policies; interpret processes and procedures, anticipate and manage operational requirements as necessary.

Ensure effective administration of human resource services in the area of HR management and policy development:

Manage the HR Director’s calendar and schedule of appointments and meeting; prioritize requests for meetings;
Prepare draft minutes of meetings and related memorandum and correspondence;
Update and maintain UN Women website in coordination with IT.

Provide effective communication and information support, coordinate with other parts of the organization and external partners, and liaise with HR team members:

Facilitate the HR Director’s interaction with various external partners through effective use of written, verbal and electronic communication;
Provide written and oral responses to users’ requests from within and outside UN Women; follow up for timely action and response; draft routine correspondence;
Ensure protocol matters; receive high ranking officials/visitors; answer and screen calls with tact and discretion;
Organize periodic meetings with key stakeholders from Headquarters and the field locations, including monthly calls with the Regional Offices;
Ensure the weekly HR Bulletin is issued timely with relevant & accurate information, incorporating comments and feedback from the HR team;
Ensure proper follow-up with administrative focal points as necessary.

Maintain HR data:

Maintain, develop and update internal database and files on administrative HR matters in a confidential and secure manner;
Update and maintain UN Women website in coordination with IT;
Generate a variety of standard and non-standard statistical and other reports from various databases and research, compile and provide data and other necessary information for reports.

Facilitate knowledge building and knowledge sharing globally on diverse variety of HR issues:

Organize information sessions on HR administration with staff and management;
Provide a synthesis of lessons learnt and best practices in HR administration;
Liaise with HR regional and country offices in HR administration to disseminate information on a variety of HR matters;
Liaise closely with outsourced service providers when necessary.

Other responsibilities:

Establish, organize and assist the HR team in monitoring files for persons on varied contractual modalities by contract type; review files periodically for completeness in line with audit requirements;
Support the recruitment processes and assist with administrative matters when required;
Act as the primary source of liaison between HR and the legal unit.

Perform any other duties assigned by supervisor from time to time:

Key Performance Indicators:

Timely and accurate administrative support and scheduling of meetings;
Compliance of records and reports with UN Women rules, regulations and HR policies and guidelines;
Timely logistical, travel, administrative and financial arrangements;
Up-to-date and relevant information and data are available and easy retrieval;
Timely and accurate communication and information to other stakeholders within and outside UN Women.

Competencies

Core values and Guiding principles:

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Work in teams:

Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

Demonstrate informed and transparent decision-making.

Functional competencies:

Ability to perform a broad range of activities aimed at effective and efficient functioning of the office;
Ability to Perform work of confidential nature and handle a large volume of work, possibly under time constraints;
Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client’s perspective; anticipate client needs and address them promptly Good oral and written communication skills;
Detailed oriented;
Ability to prioritize work and to multi-task;
Ability to create, edit and present information in clear and presentable formats, using appropriate IT functionality;
Ability to establish, build and sustain effective relationships with clients, demonstrating understanding of client’s perspective; anticipate client needs and address them promptly;
In-depth understanding of HR administration, processes and policies preferred.

Required Skills and Experience

Education:

Completion of secondary education with specialized certification in HR;
First level university degree in HR, Business or Public Administration desirable, but not a requirement.

Experience:

Minimum of 7 years of relevant experience in HR, administration at national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and experience in handling of web based management system;
Completion of Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Language:

Fluency in English is required;
Knowledge of one of the other UN official working languages is an asset.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.