Background

The UNDP/ UN Women Joint Programme “Strengthening the rule of law in the occupied Palestinian territory: justice and security for the Palestinian people” (2014-2017) aims to enhance the capacities of and public confidence in rule of law institutions and strengthening access to justice, security and protection services, especially for women and girls. The Joint Programme works on both the ‘supply’ and ‘demand’ side of enforcing the rule of law, through enhancing service delivery, building resilient justice and security institutions, and strengthening the public’s ability to access such services and hold duty-bearers to account.

The Joint Programme recognizes the need for its partners to have robust monitoring and evaluation systems in place in order to effectively measure results, detect implementation problems and adapt accordingly to ensure that the delivery stays on track.

As part of its 2015 Work Plan, Joint Programme therefore aims to enhance national capacity to establish a robust monitoring and evaluation (M&E), data collection, and reporting. The launch and implementation of the second phase of the joint programme requires the UN to increase its focus on monitoring and evaluation to ensure regular and quality reporting on planned results and allow informed UNDP decision making on the overall strategic direction of UN interventions in the oPt.

The rationale for the monitoring and evaluation training is to meet programme partners’ needs to strengthen their capacity in results based documentation and reporting. Strengthened M&E capacity enables these organizations to learn from past successes and challenges, and detecting problems and adopting proper correcting actions. To this end, UNDP aims at ensuring programs implementation at the fullest by providing the national organization with the M&E training courses. These training courses target around 100 participants across West Bank and Gaza Strip. 

Duties and Responsibilities

Functions/key results expected:

Under the direct supervision and guidance of the Monitoring and Evaluation Analyst of the joint programme, the Expert will undertake:

• Preparation of course materials for the training program and approval by UNDP concluded prior to the commencement of the training course;
• The consultant should prepare training material for the Monitoring and Evaluation training course. The topics should include, but not be necessary limited to, results based management (definitions and tools), tracking and measuring the results based performance, analyzing results, evaluation, and reporting;
• Exercise modules involving collective work and group discussions should demonstrate methods and tools for effective learning;
• Participants must be offered the opportunity to gain a thorough understanding of the problems they are likely to encounter during their daily work;
• The course should include examples from current/past programming and project environment; and,
• The expert should pre- and post- evaluate the participant’s skills and knowledge.

Participants Examination: 

• The course should conclude with an examination of the participants; and
• Certificates should be awarded to candidates who successfully complete the exam (other participants may receive a certificate of attendance).

Course Evaluation and Report:

At the end of the course, the compilation of course evaluation sheets to be done by the participants and all summary sheets as well as daily attendance rosters to be handed over to UNDP as an annex to the final report to be prepared by the consultant and presented to UNDP following completion of the course.

Deliverables:

The consultant will be expected to complete the following deliverables and report to the Monitoring and Evaluation Analyst and to the UNDP Deputy Programme Manager (West Bank).

• Training of 100 participants from Justice related CSOs and government institutions in the West Bank and 30 participants in the Gaza Strip who, after completion of the training course, should have a clear working knowledge and skills in monitoring and evaluation and good ability to apply monitoring and evaluation knowledge in the national organizations for which they work;
• At the beginning of the course a hard copy of all supporting materials (containing all reference documentation, reading material, handouts, presenter notes, etc.) for each participants;
• Certificates (either successful completion or of attendance) to all participants;
• Course evaluation sheets completed by all participants;
• Daily attendance rosters signed by participants; and,
• A final report ( in English) should be submitted to UNDP no later 14 days after the course has been completed for approval by the UNDP’s Rule of Law and Access to Justice Monitoring and Evaluation Analysis based in Ramallah.

Payment terms

Payments will be made according to satisfactory completion of deliverables and upon certification of responsible officer.

Competencies

Corporate Competencies:

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Treats all people fairly without favouritism; and,
• Excellent analytical and organisational skills.

Functional Competencies:

• Demonstrates strong oral and written communication skills;
• Builds strong relationships with clients and external actors;
• Demonstrates ability to manage complexities;
• Demonstrates strong oral and written communication skills;
• Communicates effectively with staff at all levels of the organisation;
• Acts with tact and diplomacy;
• Proves outgoing and comfortable in handling external relations at all levels;
• Demonstrates compelling communication skills and cross-cultural effectiveness; and,
• Possesses the ability to convey difficult issues and positions to senior officials and counterparts.

Required Skills and Experience

The below experience and qualification requirements apply to this role. In addition, candidates not permitted to travel between the West Bank and the Gaza Strip should not apply.

Education:

• Advanced university degree in social science with advanced knowledge and skills in results based monitoring and evaluation.

Experience:

• Demonstrated training skills; At least seven years of professional experience, preferably in the theory of change, building capacity on M&E activities, quantitative and qualitative analysis in evaluation of development projects, proven skills in impact assessment and relevant analytical methodologies;
• Extensive knowledge and experience in evaluating projects and writing impact assessment reports;
• Familiarity or experience in working within the Palestinian legal system (Gaza and West Bank);
• Familiarity with the UN system; previous experience working in conflict/post conflict situations constitutes an advantage; and,
• Sound knowledge and understanding of the political dynamics in the Middle East and in the   State of Palestine in particular.

Languages:

• Fluency in Arabic and English (highly skilled in professional Arabic and English writing).

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidentiality.

How to apply:

Documents comprising the Technical Proposal

Interested individual consultants must submit the following documents/information:

• Provide professional CV indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Consultant;
• Submit at least two (2) up-to-date recommendation letters;
• Explain why you are the most suitable for the work;
• Submit a sample of training materials and evaluation reports; and,
• Submit financial proposal.

Evaluation Process:

Preliminary examination

UNDP/PAPP will examine the Proposals to determine whether they are complete, and whether they are substantially responsive to the qualification and experience minimum requirements. A Proposal determined as not substantially responsive will be rejected by UNDP/PAPP and may not subsequently be made responsive by the Applicant by correction of the non-conformity.

Detailed examination

A two-stage procedure is utilized in evaluating the proposals, with evaluation of the technical proposals prior to any financial proposal being opened and compared/evaluated.

The technical proposals are evaluated on the basis of its responsiveness to the Terms of Reference (TOR).

Below please find the evaluation form for the technical proposals. The obtainable number of points specified for each evaluation criterion indicates the relative significance of weight of the item in the overall evaluation process.

Evaluation Criteria (Grand Total 100 points):

Level of Expertise (total 85 points):

• Points allocation for relevant technical background and experience (seven to ten years – 40; 10 to 15 years – 50;  >15 years – 65 points);
• Experience in similar training courses of comparable size, complexity and technical specialty (< two projects – 5;  two to four projects – 10; > five projects – 10 points); and
• Experience in  Monitoring and Evaluation training courses that are relevant to the legal systems in Palestine  and knowledge of Palestinian justice system -10 points.

Sample of Written Work (total 15 points):

• To what degree does the sample of training materials and evaluation reports demonstrate the applicant’s ability to complete this assignment?  (15 points)

Total Obtainable Points =100

In the Second Stage, UNDP/PAPP will open and compare/evaluate the Financial Proposals received from applicants who attained the minimum technical score of 70% of the obtainable score of 100 points in the evaluation of the technical proposals.

Financial Proposal:

Lump Sum Approach

The financial proposal shall specify a total lump sum amount. The total monthly lump sum shall be all-inclusive and shall take into account various expenses incurred by the Consultant/Contractor during the contract period and shall form the amount of the resulted contract between the winning Consultant/Contractor and UNDP. No other entitlements will be considered after submission of financial proposals.

The financial proposal shall include a breakdown of this lump sum amount (number of anticipated working days, all envisaged travel (such as but not limited to all travel to join duty station/repatriation travel), per diems/daily allowances).Fee Breakdown should be attached under a separate sheet.

Payments are based upon output, i.e. upon delivery of the services specified in the TOR. Payments will be paid-out upon certification of responsible officer (refer to payment terms in the TOR).

Candidate is requested to submit the quotation on or before 30 May 2015.

Submissions should be made either via/to e-mail address: quotation.papp@undp.org (Email: File/Email size should not exceed 10 MB in a single email - quotation could be send via multiple emails as needed).

Any submission of the financial proposal via any other mean will cause the whole application from the candidate to be rejected and disregarded.

Award of Individual Contract:

The procuring UNDP entity reserves the right to accept or reject any Proposal, and to annul the solicitation process and reject all Proposals at any time prior to award of contract, without incurring any liability to the affected applicant or any obligation to inform the affected applicant or applicants of the ground for the UNDP’s action.

The procuring entity will award the Individual Contract to the technically responsive applicant who offered the lowest price.

The Individual Contract is subject to the Individual Consultant General Terms and Conditions, which is available on http://jobs.undp.ps/.