UNDP Jobs - 56648- Strategic and Change Management Expert Team

Strategic and Change Management Expert Team

Location :

Port Moresby, PAPUA NEW GUINEA

Type of Contract :

Individual Contract

Starting Date :

08-Jun-2015

Application Deadline :

29-May-15 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

21 working days

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

To manage the transition of the Department on Environment and Conservation into a full statutory authority known as the Conservation and Environment Protection Authority (CEPA) involves a complex process. Launched by the Government of Papua New Guinea in December 2014, CEPA deems it critical to strengthen its effectiveness by managing an orderly transition from its current structure to a new structure supported by appropriate systems and staffing to enable full implementation of its assigned role in a non-disruptive and responsive manner. The Managing Director of CEPA was officially appointed on 01 December 2014 and has responsibilities for leading this change.

The CEPA Act (Annex A), approved by Parliament on 30 May 2014, authorized the new Authority to enact the conservation and protection of the environment in accordance with the Fourth National Goal and Directive Principle (National Resources and Environment) of the PNG Constitution. In particular, the Environment Act 2000 and Environmental Conservation Laws such as the Conservation Areas Act, Crocodile Trade (Protection) Act, Fauna (Protection and Control) Act and the International Trade (Fauna and Flora) Act – all legislations administered under DEC. The CEPA Act contain provisions that represent the major reform on environmental protection that seeks to provide service delivery and livelihood to globally and nationally significant biodiversity areas across the country from different revenue streams.

To meet these challenges, the Managing Director has approached UNDP to assist in developing a clear strategic plan and support for an institutional restructuring process to be better able to deliver the authority’s mission and mandate. The MD is keen to ensure that CEPA staff and other key stakeholders are able to contribute their ideas as part of a clear and transparent process for this work. The restructuring is expected to be completed before the end of 2015.

Objectives

The phase approach of this assistance is expected to promote the Authority’s leadership to the reform process and address the various challenges faced by CEPA in its transition.

Assignement

UNDP seeks an international expert or possibly a small team of experts with whom to collaborate in the design and development of a long-term strategic plan and support for an institutional restructuring process of CEPA.

Duties and Responsibilities

Scope of work
The team is expected to complete the Phase 1, in close consultation with CEPA and UNDP PNG:

Output 1: Analysis and Stocktaking:

Review of all relevant background documents and materials pertaining to the CEPA transition, its mandate and functions, organizational structure, staffing, among others;
Draft the agenda and meetings with CEPA key staff and its main stakeholders, e.g. major private companies, development partners, civil society organizations, among others;
Facilitate 1-2 discussion meetings with senior management of CEPA and UNDP in defining CEPA’s strategic positioning and direction for the next 30 years based on the CEPA Act, Government priorities and expectations of development partners.

Output 2: Working draft on CEPA’s Strategic Plan for Reform and Change Management:

Develop a working draft on CEPA’s Strategic Plan for Reform which covers both long-term strategic positioning, direction and plan;
In conjunction with the above, responsible for reviewing and proposing a new business model/organizational structure and support for a change management process in CEPA;
Draft Request for Proposals (RFPs) for the Second Phase (from August to October) which may include follow-up actions and assistance in the change management process;
Provision of technical inputs in the design and preparation of a strategic retreat planned for end July/early August 2015.

Deliverables:

14-day mission in PNG to meet with key internal and external stakeholders;
Working draft strategic plan for the Authority (12 pages maximum) that includes strategic vision, positioning, and plan with key targets and follow-up actions;
Working draft new organizational structure and support for a change management (maximum 12 pages);
Draft RFPs for the Second Phase that might be required (e.g. job classification and review of pay grade, communication/staff counselling, training program for top managers, etc.).

Duration of Assignment

Based on the tasks identified in the TOR, the workload and working days are presented below:

Pre-mission and desk review (4 days home-based);
Meetings in Port Moresby with key stakeholders (13 days);
CEPA and UNDP meeting to present key observations and recommendations for the working draft (1 day);
Prepare final version of the Working Draft and RFPs (3 days).

Reporting Lines:

The Consultant(s) will report to the UNDP Technical Specialist in close collaboration with CEPA, particularly its Managing Director.

Competencies

Corporate Competencies:

Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favoritism;
Fulfills all obligations to gender sensitivity and zero tolerance for sexual harassment;
Complies with confidentiality statement and general terms and conditions stated in TOR and contract.

Functional Competencies:

Conceptual thinking and analytical skills;
Strong communication skills;
Maturity and confidence in dealing with senior members of national institutions;
Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.

Required Skills and Experience

Educaton:

Advanced University degree in social sciences, business administration, policy development or relevant fields with a strong focus on organizational management is an advantage.

Experience

Minimum of at least 15 years in public sector strategy consulting and change management. S/he must have combined experience in strategy consulting/change management/facilitation;
At least 7 years of experience in management advisory services;
Familiarity and prior experience with UN Agencies are considered as assets;
At least 5 years’ experience in working with international development organizations;
Demonstrated understanding of the Asia-Pacific culture, as well culturally diverse working environments.

Language:

Excellent in written and spoken English.

How to Apply:

Interested individual consultant/s must submit the following documents/information to demonstrate their qualifications, experience and skills:

Technical proposal, which should include:

Brief information about your institution including past experience;
CVs of all team members;
Explaining why they are the most suitable for the work;
Methodology and approach;
Draft agenda of activities for the 14-day mission in PNG;
Results to be achieved.

Financial proposal:

The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, etc.)

Travel

All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the team wish to travel on a higher class he/she should do so using their own resources.

The proposals shall be submitted to Ms. Emily Fajardo, Technical Specialist of the CEPA/GEF/UNDP Project on Community-based Forest and Coastal Conservation and Resource Management in Papua New Guinea at UNDP (emily.fajardo@undp.org) no later close of business on 29 May 2015. Bids received after the stipulated date and time shall not be accepted under any circumstances.

Any request for clarification must be sent in writing, or by standard electronic communication to the address or e-mail indicated above. UNDP PNG will respond in writing or by standard electronic mail and will send written copies of the response, including an explanation of the query without identifying the source of inquiry, to all consultant(s).