Background

Under the guidance and supervision of the Finance Analyst/Specialist, the Finance Clerk supports the provision of financial services ensuring high quality, accuracy and consistency of work. The Finance Clerk promotes a client-oriented approach consistent with UNDP rules and regulations.

The Finance Clerk works in close collaboration with the Operations and Programme staff in the country office and with UNDP HQs staff to exchange information and ensure consistent service delivery.

Duties and Responsibilities

Provide accounting, finance and administrative support focusing on the achievement of the following results:

• Type cheques and bank transfers for USD and local currency payments;
• Processing of monthly payment orders (MPOs) and other entitlements;
• Processing of travel claims of National, international, Yangon and field staff of UNDP projects and UN Agencies, Calculation of DSA and terminal expenses, travel expenses, in accordance with UNDP rules;
• Attend to customers upon collection of cheques; response to enquiries on the payment status;
• Dispatch of bank transfers to the bank;
• Follow-up with other United Nations agencies for information relating to payments;
• Processing of monthly payment of UN Pensioners of UNDP and other UN Agencies; preparation of bank transfer letters and consolidated statement for pensions;
• Prepare bills for cost-recovery for ISS, pre-financing and common services, etc.;
• Preparation of routine correspondence, faxes, memoranda and reports in accordance with the Country Office (CO) SOP;
• Extracting, inputting, copying and filing data from various sources;
• Maintenance of the proper filing system for financial records and documents.

Impact of Results

The key results have an impact on the execution of the CO financial services Accurate data entry and presentation of financial information and a client-oriented approach enhances UNDP’s capability to effectively and efficiently manage financial resources and keep records.

Competencies

Functional Competencies:

Operational Effectiveness:

• Ability to perform a variety of repetitive and routine tasks and duties related to finance;
• Ability to review data, identify and adjust discrepancies;
• Ability to handle a large volume of work possibly under time constraints;
• Good knowledge of financial rules and regulations;
• Detailed knowledge and understanding of clerical, administrative, secretarial best practices and procedures, in-depth knowledge of office software applications relating to word processing data management presentation, as required;
• Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
• Ability to organize and complete multiple tasks by establishing priorities.

Managing Data:

• Collects and compiles data with speed and accuracy identifying what is relevant and discarding what is not, records it in an accessible manner and maintains data bases;
• Thoroughly and methodically collects, verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;
• Transmits file data; creates and generate queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
• Interprets data, draws conclusions and/or identifies patterns which support the work of others.

Managing documents, correspondents reports:

• Creates, edits and presents information (queries, reports, documents)  in visually pleasing, clear and presentable formats  such as tables, forms, presentations, briefing notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
• Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;
• Ensures correspondence, reports and documents comply with established UN standards;
• Ability to produce accurate and well documented records conforming to the required standard.

Planning, organizing and multi-tasking:

• Organises and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
• Plans, coordinates and organises workload while remaining aware of changing priorities and competing deadlines;
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
• Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support;
• Promoting learning and knowledge management/sharing is the responsibility of each staff member.

Required Skills and Experience

Education:

• Secondary Education, with specialized certification in Accounting and Finance.

Experience:

• 4 years of relevant accounting and financial experience is required;
• Experience in working with UNDP is an asset.   Knowledge of Financial rules and regulations including travel policies;
• Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Language:

• Fluency in both English and Myamar language is required.