UN WOMEN Jobs - 56901- UN Women: Budget / Finance Associate

UN Women: Budget / Finance Associate

Advertised on behalf of

UN WOMEN

Location :

New York, UNITED STATES OF AMERICA

Type of Contract :

FTA Local

Starting Date :

Application Deadline :

18-Jun-15 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Strategic Partnership Division (SPD) is responsible for proactively driving the strategic positioning of UN Women so that the size, sources and predictability of its resources help the organization achieve its strategic goals. SPD is organized into three branches: Resource Mobilization, Civil Society, and Communications and Advocacy.

Under the direct supervision of the Chief, Communications & Advocacy, the Budget / Finance Associate provides the overall administrative and executive support of varied and inter-related operational and logistical activities ensuring high quality and accuracy of work.

Duties and Responsibilities

Summary of Key Functions:

Finance and Budget;
Procurement;
General Administration.

Finance and Budget:

Drafts Section budget and revisions; reallocates resources; liaises with Chief on rephasing budgets;
Creates new projects in ATLAS. Processes all budget revisions, year-end rephasals and mandatory revisions. Liaises and assists supervisor regarding budget queries;
Monitors and tracks budget expenditures;
Uses Atlas to prepare or customize financial reports from system generated reports; liaises with Finance section regarding financial reports.

Procurement:

Prepares submissions for contracts to AMRC and/or Procurement Section; to that end, liaises with vendors, Communications and Operations colleagues;
Coordinates and administers all payments to vendors, consultants etc; provides relevant documentation and close liaison with Finance Section;
Prepares contracts with vendors;
Monitors and tracks receipt of goods and services against contract provisions;
Processes invoices by vendors based on delivery of goods and services.

General Administration:

Stands in for Administrative Assistant during her/his absence;
Drafts letters, memos and other correspondence as required;
Assists the Chief with any other tasks as required.

Competencies

Core Values/Guiding Principles:

Integrity:

Demonstrating consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Cultural Sensitivity/Valuing diversity:

Demonstrating an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrating an international outlook, appreciating differences in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrating / Safeguarding Ethics and Integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Developing and Empowering People / Coaching and Mentoring:

Self-development, initiative-taking.

Working in Teams:

Acting as a team player and facilitating team work.

Communicating Information and Ideas:

Facilitating and encouraging open communication in the team, communicating effectively.

Self-management and Emotional intelligence:

Creating synergies through self-control Conflict Management / Negotiating and Resolving Disagreements.

Knowledge Sharing / Continuous Learning:

Learning and sharing knowledge and encourage the learning of other.

Functional Competencies:

Ability to administer and execute administrative processes and transactions;
Knowledge of Atlas;
Ability to extract, interpret, analyze data and resolve operational problems;
Ability to perform a broad range of specialized activities aimed at effective and efficient functioning of office, including data/schedule management, maintenance of protocol, information flow;
Ability to maintain confidentiality and discretion;
Creates, edits and presents information in clear and presentable formats, using appropriate IT functionality;
Strong IT skills;
Ability to organize and complete multiple tasks by establishing priorities;
Ability to handle a large volume of work possibly under time constraints.

Required Skills and Experience

Education:

Secondary education is required;
University Degree in Business or Public Administration desirable, but it is not a requirement.

Experience:

A minimum of 6 years of administrative/operational experience (finance, budget, procurement or administration) experience preferably in a large or international corporation or organization;
Experience in the use of computers applications and software packages (MS Word, Excel, etc.) and web based management systems; proficiency in the use of the Atlas system;
Completion of the UN Women Accounting test and Global General Service Test (GGST) or UN Administrative Support Assessment Test (ASAT) – formerly known as the UN Clerical Test.

Language Requirements:

Fluency in English is required;
Proficiency in another UN working language is desirable.

Note:

In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from http://www.unwomen.org/about-us/employment.

Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment. Please group all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

GS fixed-term appointment (FTA) and temporary appointment (TA) positions located in New York are open to candidates who are either US Permanent Residents, US Citizens or holders of a valid G4 visa at the time of their application and whose G4 visa has been acquired on account of their employment in the UN Systems based in New York.