UN WOMEN Jobs - 57199- Finance Associate (Open to Egyptian Nationals Only

Finance Associate (Open to Egyptian Nationals Only)

Advertised on behalf of

UN WOMEN

Location :

Cairo, EGYPT

Type of Contract :

FTA Local

Starting Date :

16-Aug-2015

Application Deadline :

05-Jul-15 (Midnight New York, USA)

Post Level :

GS-6

Duration of Initial Contract :

One Year

Languages Required :

Arabic English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The UN Women (UNW), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Placing women’s rights at the centre of all its efforts, the UN Women Egypt Country Office will lead and coordinate United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action in Egypt. It will provide strong and coherent leadership in support of the Government of Egypt’s priorities and efforts, building effective partnerships with civil society and other relevant actors.

Under the overall guidance and direct supervision of the Operations Manager, the Finance Associate ensures effective execution of financial services and processes in the office. The Finance Associate ensures transparent utilization of the CO’s financial resources and the integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UN Women rules and regulations.

The Finance Associate works in close collaboration with the Operations, Programme and projects staff in the CO and with UN Women Regional Office and HQs staff for resolving finance-related issues and information exchange.

Duties and Responsibilities

Ensures implementation of operational strategies, adapts processes and procedures, focusing on achievement of the following results:

Full compliance with UNW rules and regulations of financial processes, financial records and reports and audit follow up;
Effective implementation and updating of the CO’s Internal Control Framework (ICF);
CO Finance business processes mapping and elaboration of the content of internal Standard Operating Procedures in Finance in consultation with the direct supervisor and office management;
Preparation of cost sharing and trust fund agreements, ensuring adherence to corporate policies.

Ensures administration of budgets and financial management services, focusing on achievement of the following results:

Preparation and modifications of budgets for UNW Egypt CO management and development projects, and timely follow-up with HQs on ASL;
Presentation of researched information for planning and status of financial resources of the CO;
Implementation of the CO’s income tracking system, including cost recovery where applicable;
Performance of other duties as required.

Provides effective and efficient CO cash management and accounting services, focusing on achieving the following results:

Proper control of the supporting documents for payments and financial reports for development projects;
Preparation of all types of vouchers for management projects, and PO vouchers for management and development projects;
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
Processing of travel claims and other staff entitlements;
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Effective tracking of donor contributions and follow-up with partners and HQ colleagues if required;
As Custodian, effective management of the CO Petty Cash;
Timely VAT reimbursements, if applicable.

Supports knowledge building and knowledge sharing in the CO, focusing on achievement of the following results:

Organization of training for the projects teams in the area of finance;
Synthesis and dissemination of lessons learnt and best practices in financial areas;
Briefing/debriefing of staff and project teams on issues relating to finance;
Sound contributions to knowledge networks and communities of practice.

The key results have an impact on the overall execution of the CO financial services and success in implementation of operational strategies. Accurate analysis and presentation of financial information ensures proper financial processes in the CO.

Competencies

Core Values/ Guiding Principles:

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff. Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity.

Core Competencies:

Ethics and Values:

Demonstrate and safeguard ethics and integrity.

Organizational Awareness:

Demonstrate corporate knowledge and sound judgment.

Development and Innovation:

Take charge of self-development and take initiative.

Work in teams:

Demonstrate ability to work in a multicultural, multi ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards others.

Conflict Management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

Encourage learning and sharing of knowledge.

Appropriate and Transparent Decision Making:

Demonstrate informed and transparent decision making.

Functional Competencies:

Building Partnerships:

Maintaining information and databases;
Tracks and reports on mobilized resources.

Promoting Organizational Learning And Knowledge Sharing:

Basic research and analysis

Researches best practices and poses new, more effective ways of doing things
Identifies and communicates opportunities to promote learning and knowledge sharing

Job Knowledge/Technical Expertise:

Fundamental knowledge of processes, methods and procedures

Understands the main processes and methods of work regarding to the position;
Possesses knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks (specialized knowledge related to financial resources management, including formulating budgets, maintaining Accounts Receivables and Accounts Payables, reporting);
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development:

Presentation of information on best practices in organizational change

Documents ‘best practices’ in organizational change and development within and outside the UN system;
Demonstrates ability to identify problems and proposes solutions.

Design and Implementation of Management Systems:

Data gathering and implementation of management systems

Uses information/databases/other management systems;
Makes recommendations related to work procedures and implementation of management systems.

Client Orientation:

Maintains effective client relationships

Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Responds to client needs promptly.

Promoting Accountability and Results-Based Management:

Gathering and disseminating information

Maintains databases.

Required Skills and Experience

Education:

Secondary Education, with specialized certification in Accounting and Finance;
University Degree in Finance, Business or Public Administration desirable, but it is not a requirement;
Part-qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage;
Accounts and finance certifications.

Experience:

Minimum of 6 years of progressively responsible experience in the accounting or finance area at the national or international level is required;
Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages. Experience in handling of web-based management systems or ERP is essential.

Language:

Fluency in English and Arabic is required;
Knowledge of the other UN working knowledge is an asset.