UNDP Jobs - 57562- Project Manager

Project Manager - UNDP/LOTFA Project

Location :

Kabul, AFGHANISTAN

Type of Contract :

FTA International

Starting Date :

Application Deadline :

09-Jul-15 (Midnight New York, USA)

Post Level :

P-5

Duration of Initial Contract :

One year with possibility of extension

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Law and Order Trust Fund for Afghanistan (LOTFA) is a Programme implemented by the Government of Afghanistan through the Ministry of Interior Affairs (MOIA) with the support of the United Nations Development Programme (UNDP) in Afghanistan, and with funding from 17 bi-and multilateral donors. The Programme was established in 2002 to provide a funding channel for the international community to support the establishment of the ANP (Afghan National Police), particularly through the transfer of funding for ANP and prison guard salaries.

In 2011 the project expanded to include the provision of policy advice and capacity development support in the areas of institutional development of the MOIA; prison and police professionalization, and improvement of police service delivery. A new phase of the Programme containing two separate projects under a joint governance arrangement will be launched to be implemented in three phases between 1 July 2015 to 31 December 2016.

Project 1 will continue to support capacity development of the MOIA in order to ensure that the MOIA independently manages the function - human resources, finance and ICT - related to payroll operations to enable the transition of payroll management functions to the MOIA by 31 December 2016.

Project 2 will focus on police professionalization and on institutional development of the MOIA through two components. Component 1 supports the training of the ANP and the professionalization in civil policing by introducing best practices and international standards in community oriented policing, human rights standards and gender equality. Component 2 improves the MOIA´s capacity for reform and assist in building accountable and efficient management and oversight capacities.

LOTFA which is the largest project supported by UNDP globally is located the Ministry of Interior Affairs in Kabul, Afghanistan.

Organisational context of the position

Under the overall supervision of the Head of Unit and the day-to-day coordination with the Programme Officer, the Project Manager is responsible for ensuring the direction of project activities and the achievement of project targets and results. S/he plans project activities and inputs, manages the day-to-day implementation of the project and supervises project experts and personnel.

The Project Manager supervises a team of international and local project professional and support staff. S/he works in close collaboration with the UNDP CO Programme, Strategy, Results and Communications, Operations and Security Teams and maintains effective working relationships with project IPs, donors and other partners such as UN agencies.

Duties and Responsibilities

Summary of key functions:

Ensure direction of project activities and achievement of project targets and results;
Ensure day-to-day management of the project;
Ensure provision of high-quality technical advice and build partnerships;
Facilitate knowledge building and management;

Ensures the direction of project activities and the achievement of project targets and results, by focusing on the following results:

In accordance with the Project Document and in close coordination with IPs and the project specialists, plan and develop project Annual Work Plans (AWPs) and establish Annual Targets according to UNDP CO timelines;
Design project budget. Ensure that AWP activities suggested are in line with the overall direction set by the Project Document and lead to achievements of project targets and results;
Oversee and coordinate development and formulation of detailed implementation plans, procurement and human resources, communication and risk management plans for the Project;
Coordinate and ensure timely updates of all planning instruments in close collaboration with relevant CO units;
Ensure implementation of activities as per AWP and agreed deadlines as well as according to detailed implementation, procurement and HR plans;
Identify bottlenecks and develop solutions;
Regularly meet with IPs and other project counterparts;
Assess project impact and oversee the appropriateness and accuracy of methods used to verify progress and results;
Establish adequate monitoring procedures and systems throughout project activities in close collaboration with the CO Results Team;
Ensure that adequate systems are in place to gather data and information for project monitoring and that systematic monitoring of project progress against targets is undertaken, including regular field trips for monitoring purposes;
Develop innovative improvements to enhance performance of the project;
Ensure that UNDP´s results-management systems are kept updated for project results-information including ATLAS project management module;
Manage the accurate and timely high-quality results reporting on the progress of the project and achievement of annual targets to the Project Board and donors. Ensure that donor and UNDP reports are prepared according to UNDP’s SOPs, quality standards and in line with the contractual obligations to project donors;
Ensure that all internal and external reports are submitted by deadlines;
Coordinate and prepare ad hoc thematic and substantive reports/analysis/briefs.
Implement project communications activities in close collaboration with the CO Communications Team;
Organise and participate in project level coordination meetings and/or technical working groups as per project document and AWP. Share information on technical project-related issues with donors, other partners and stakeholders;
Implement project governance arrangements;
Ensure organisation of Project Board meetings and ensure timely preparation of agenda, background materials to agenda items and minutes as per CO SOPs;
Immediately escalate issues with potential to impact UNDP´s effectiveness, financial soundness or reputation to the Programme Team and CO senior management. Ensure that UNDP´s corporate interest and rules are guarded at all times and that appropriate action is taken to immediately address problems and challenges.

Ensures day-to-day management of the project, by focusing on the following results:

Ensure compliance of all actions and activities with organizational rules, regulations, policies, strategies and internal control mechanisms;
Mobilize personnel, goods and services, training and grants schemes to initiate activities, including drafting and reviewing terms of references and work specifications and overseeing all contractors’ work;
Oversee effective provision of services to IPs as required;
Oversee the appropriate use of project funds as well as the consistent application of UNDP rules and regulations. Manage requests for the provision of financial resources by UNDP, through advance of funds, direct payments, or reimbursement using the FACE (Fund Authorization and Certificate of Expenditures);
Develop project budgets;
Monitor budget implementation and accounting to ensure accuracy and reliability of project expenditure;
Coordinate preparation of financial reports to UNDP, as required;
Supervise and manage project personnel and consultants. Develop ToRs/JDs for project staff positions;
Oversee recruitment processes;
Establish performance objectives and standards and ensure timely and appropriate feedback, guidance and support to ensure optimum performance;
Undertake performance evaluation according to UNDP´s policies and deadlines;
Manage and monitor project risks. In collaboration with the technical project staff, IP’s and donors identify new risks and update risk frameworks for consideration of the Project Board for consideration and decision on possible actions if required;
Update the status of these risks by maintaining the project risks log;
Ensure appropriate management of project assets, attendance records, filing system.
Implement audit recommendations for the project;
Provide inputs to audit management responses;
Initiate operational closure of the project.

Ensures and coordinates provision of high quality technical advice and building of partnerships, focusing on achievement of the following results:

Coordinate the advisory activities of the project technical staff including the CTA. Ensure that technical outputs are provided according to plans and up to highest technical standards. Review and clear technical outputs for quality;
Establish, maintain and facilitate strategic dialogue between project staff and Government officials at central and local levels, NGOs, partners, donors and other stakeholders in project´s area of work;
Provide technical advice, draft papers/briefs/proposals in project´s technical focus;
Identify areas of cooperation and coordination with other UN agencies for implementation of joint activities within the area of the project. Implement joint activities with UN implementing partners as per AWP;
Advocate UNDP with the partners and stakeholders. Consistently promote a positive image of the UNDP;
Identify resources mobilization opportunities in close collaboration with the Programme Team. Develop funding proposals and concepts as requested;
Provide inputs to formulation of UNDP strategies such as of UNDAF and CPD;
Coordinate project strategies and activities with other UNDP projects to ensure the effective implementation of the Country Programme Document;
Provide inputs to UN coordination platforms and participate in meetings, as requested;

Facilitates knowledge building and management, focusing on achievement of the following results:

Ensure that the Project systematically builds capacities of Implementing Partners through introduction of innovation and best practices, access to knowledge and expertise and promote their application to project implementation;
Promote teamwork, information sharing and collaboration within the Project Team and between the Project Team and the CO Programme Team;
Promote skills development of project staff through coaching and mentoring;
Ensure capturing and disseminations of lessons learnt during project implementation;
Facilitate the Project’s representation and/or participation in international knowledge networks to draw on and share best practice and lessons learned for application in Afghanistan.

Impact of Results

The key results have an impact on the overall effectiveness of UNDP´s development results in Afghanistan. The efficient and timely achievement of project´s results will strengthen UNDP’s position as a strong and reliable development partner and satisfaction on the part of the development partners in the country.

Competencies

Core Competencies:

Promotes ethics and integrity and creates organisational precedents;
Builds support and political acumen;
Builds staff competence and creates an environment of creativity and innovation;
Builds and promotes effective teams;
Creates and promotes environment for open communications;
Leverages conflict in the interest of UNDP and sets standards;
Shares knowledge across the organisation and builds a culture of knowledge sharing and learning.

Functional Competencies:

Job knowledge/technical expertise:

Understands more advanced aspects of primary area of specialisation as well as the fundamental concepts of related disciplines;
Serves as internal consultant in the area of expertise and shares knowledge with staff;
Continues to seek new and improved methods and systems for accomplishing the work of the unit;
Keeps abreast of the new developments in the area of professional discipline and job knowledge and seeks to development him/herself professionally;
Demonstrates comprehensive knowledge of information technology and applies it;
Demonstrates comprehensive understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments;

Accountability and results-based management:

Provides inputs to the development of organisational standards for accountability and results-based management;
Develops and applies tools and techniques in assessing the application of programmes/projects and administration of policies and procedures;
Undertakes ad hoc analysis of issues emanating from policy application/reviews.

Client orientation:

Anticipate client needs;
Works toward creating an enabling environment for a smooth relationship between the clients and service provider;
Demonstrates understanding of the client´s perspective;
Keeps the client informed of problems or delays in the provision of services;
Uses discretion and flexibility in interpreting rules in order to meet client needs and achieve organizational goals more effectively;
Solicits feedback on service provision and quality.

Building strategic partnerships:

Effectively networks with partners seizing opportunities to build strategic alliance relevant to UNDP´s mandate and agenda;
Develops positive ties with civil society to build/strengthen UNDP´s mandate;
Identifies needs and interventions for capacity-building of counterparts, clients and potential partners;
Displays initiative, sets challenging outputs for him/herself and willingly accepts new work assignments;
Takes responsibility for achieving agreed outputs within set timelines and strives until successful outputs are achieved;
Sensitizes UN partners, donors and other international organizations to UNDP´s agenda identifying areas for joint efforts.

Required Skills and Experience

Education:

Advanced University Degree in Project Management, Business or Public Sector Administration, International Relations, Political Science, Development Studies, or other relevant discipline.

Experience:

Minimum of 10 years of progressive experience in project development and management, with focus on planning, monitoring, reporting, and stakeholder and team coordination in international development organization;
Demonstrated experience of management of a project of similar complexity in security sector reform area;
Solid technical knowledge in the field of the project;
Excellent knowledge of project management principles and best practices. Project Management Certification, either Prince2 or PMP/PMI would be an advantage;
Extensive managerial experience including experience in leading multi-cultural teams;
Experience in working at the country level including in post-conflict environments;
Good computer literacy – MS office applications, web-based management information systems.

Language:

Fluency in written and spoken English.

Application:

Interested and qualified international candidates should apply on-line through the UNDP Jobs site at UNDP Afghanistan Vacancy Announcement and please ensure that to fill up and upload Personal History Form-P.11 which is available at UNDP Personal History Form (P.11 Form);
Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applicants who are short-listed will be contacted;
For more detailed information about UNDP Afghanistan please visit our website at www.undp.org.af.
Successful candidates must be prepared to start work within 6 weeks of the offer of appointment;
Qualified female candidates are highly encouraged to apply.