Jobs - 57763- Programme Assistant (UNFPA)

Programme Assistant (UNFPA) - (Open to Syrian Nationals Only)

Location :

Damascus, SYRIAN ARAB REPUBLIC

Type of Contract :

FTA Local

Starting Date :

06-Sep-2015

Application Deadline :

07-Jul-15 (Midnight New York, USA)

Post Level :

GS-5

Duration of Initial Contract :

One year

Languages Required :

Arabic English

Expected Duration of Assignment :

One year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Programme Assistant is located in Country Offices (CO) and reports to either the Deputy Representative or the Assistant Representative.

The Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work. The Programme Assistant works in close collaboration with the programme and administration staff as required exchanging information and supporting programme delivery.

Duties and Responsibilities

Assists in the preparation and finalization of office/programme documents/reports by collecting and consolidating relevant information;
Provides effective assistance to programme components management and administration in the creation of projects in the system in place (Atlas), preparation of budget revisions, determining of unutilized funds, operational and financial closure of a project;
Assists in presenting information for audit of National Execution (NEX) projects;
Creates requisitions in Atlas for projects and consolidates all relevant supporting documents;
Renders substantial support in keeping track of the project management module in Atlas by uploading documents, budget revisions, field visits reports, standard progress reports, annual work plans;
Generates reports from Atlas to be used in programme monitoring, analysis and revisions;
Registers goods receipt in Atlas, and contributes to the revision of the procurement monitoring sheet;
Provides logistic support to the timely organization of workshops and meetings (including reservations, travels, accommodation, materials);
Renders support to the proper and timely preparation of consultants’ contracts with all supporting documents;
Supports knowledge building and knowledge sharing in Country Office;
Undertakes other tasks that may be assigned by UNFPA in connection with the fulfillment of the above responsibilities.

Work Relations

The Programme Assistant maintains collaborative relationships with all programme and project staff at the CO. Internal contacts include the Assistant Representative, the Programme Specialist, the Programme Analyst, the CO’s programme/ technical team, and the CO’s administrative management team.

Competencies

Functional Competencies:

Results-based programme development and management:

Contributes to achievement of results through primary research and analysis and effective monitoring of programme/ project implementation;
Uses analytical skills to identify opportunities for project development and participates in formulation of proposals ensuring substantive rigor in the design and application of proven successful approaches.

Innovation and marketing of new approaches:

Enhances existing processes and products. Documents and analyzes innovative strategies, best practices and new approaches. Adapts quickly to change.

Leveraging the resources of partners/ Building strategic alliances and partnerships:

Establishes, maintains and utilizes a broad network of contacts to keep abreast of developments and to share information; Analyzes selected materials for strengthening strategic alliances with partners and stakeholders.

Resource mobilization:

Provides inputs to resource mobilization strategies analyzing and maintaining information and databases on donors and developing database of project profiles for presentation to donors.

Required Skills and Experience

Education:

High school diploma.

Experience:

5 years of relevant administrative or programme experience;
UNFPA and other international organizations preferred;
Proficiency in current office software applications.

Languages:

Fluency in English and Arabic is required.