UNDP Jobs - 58127- Layout/Design Services

Layout/Design Services

Location :

Home-based

Type of Contract :

Individual Contract

Starting Date :

01-Sep-2015

Application Deadline :

31-Jul-15 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

12 months (with possibility of extension)

Languages Required :

English

Expected Duration of Assignment :

From 1 September 2015 through 31 August 2016

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The United Nations Development Programme (UNDP) is the UN’s global development network, advocating for change and connecting countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and people on their own solutions to global and national development challenges to help empower lives and build resilient nations.

The Bureau for Policy and Programme Support (BPPS) has the responsibility for developing all relevant policy and guidance to support the results of UNDP’s Strategic Plan. BPPS’s staff provides technical advice to Country Offices; advocates for UNDP corporate messages, represents UNDP at multi-stakeholder fora including public-private dialogues, government and civil society dialogues, South-South and Triangular cooperation initiatives, and engages in UN inter-agency coordination in specific thematic areas. BPPS works closely with UNDP’s Crisis Response Unit (CRU) to support emergency and crisis response. BPPS ensures that issues of risk are fully integrated into UNDP’s development programmes. BPPS assists UNDP and partners to achieve higher quality development results through an integrated approach that links results based management and performance monitoring with more effective ways of working. BPPS supports UNDP and partners to be more innovative, knowledge and data driven including in its programme support efforts.

BPPS supports UNDP’s 2014-2017 Strategic Plan, focusing on 7 outcomes including strengthening institutions to progressively deliver universal access to basic services (outcome 3). The HIV Health and Development team, within BPPS, is helping to contribute towards this outcome.

HIV, Health and Development Approach

UNDP is a founding cosponsor of the Joint UN Programme on HIV/AIDS (UNAIDS), a partner of the Global Fund to Fight AIDS, Tuberculosis and Malaria, and a co-sponsor of several other international health partnerships. UNDP’s work on HIV, health and development leverages the organization’s core strengths and mandates in human development, governance and capacity development to complement the efforts of specialist health-focused UN agencies. UNDP delivers three types of support to countries in HIV, health and development.

First, UNDP helps countries to mainstream attention to HIV and health into action on gender, poverty and the broader effort to achieve and sustain the Millennium Development Goals. For example, UNDP works with countries to understand the social and economic factors that play a crucial role in driving health and disease, and to respond to such dynamics with appropriate policies and programmes outside the health sector. UNDP also promotes specific action on the needs and rights of women and girls as they relate to HIV and other health.

Second, UNDP works with partners to address the interactions between governance, human rights and health responses. Sometimes this is done through focused or specialized programmes, such as promoting attention to the role of legal environments (law and access to justice) in facilitating stronger HIV responses, including the use of flexibilities in intellectual property and human rights law to lower the cost of drugs and diagnostics and to increase access to HIV-related treatment. UNDP also works to empower and include people living with HIV and marginalized populations who are disproportionately affected by HIV - also known as key populations - such as sex workers, men who have sex with men, and transgender people. Beyond these focused efforts, UNDP plays a key role in ensuring attention to HIV and health within broader governance and rights initiatives, including support to district and municipal action on MDGs, strengthening of national human rights institutions and increasing access to justice for marginalized populations.

Third, as a trusted, long-term partner with extensive operational experience, UNDP supports countries in effective implementation of complex, multilateral and multisector health projects, while simultaneously investing in capacity development so that national and local partners can assume these responsibilities over time. The UNDP/Global Fund partnership is an important part of this work, facilitating access to resources for action on MDG 6 by countries that face constraints in directly receiving and managing such funding. UNDP partners with countries in crisis/post-crisis situations, those with weak institutional capacity or governance challenges, and countries under sanctions. When requested, UNDP acts as interim Principal Recipient in these settings, working with national partners and the Global Fund to improve management, implementation and oversight of Global Fund grants, while simultaneously developing national capacity for governments or local entities to be able to assume the Principal Recipient role over time.

Objective

Each year, the HIV, Health and Development Group (HHD) produces a number of evidence-based strategic documents on normative policy/tools development work, and technical and policy/advisory support for legislative reviews, national dialogues and action planning for law reform, judicial and parliamentary sensitization, and access to justice programming. While working with tight deadlines, HHD enlists the services of efficient and experienced layout designers to professionally shape these key documents by ensuring coherence with UNDP’s Editorial Style Manual. With frequent requests for these services arising throughout the year, HHD would like to establish Long Term Agreements (LTAs) with accomplished, prospective vendors. As such, this LTA will result in the selection of several layout designers to be on a roster of approved providers, for the duration of one year, with possibility for extension.

UNDP LTAs are considered non-exclusive and estimated volume amounts are based on forecasted needs and do not constitute a commitment to place an actual order for the goods or services agreed in the LTA up to the volume. UNDP maintains the right to enter into LTAs with more than one vendor and the right to split the award of contracts among the LTA holders if it is in UNDP’s best interest.

Duties and Responsibilities

Under the overall supervision of the Deputy Director, HHD/BPPS, the contractors will be responsible for:

Being responsive, providing timely answers to requests, providing copy edit in a timely fashion as agreed in advance with UNDP to copy edit documents as required;
Providing a timely (maximum 48 hours) response once HHD reaches out for availability and price quote.

Specific Deliverables:

First draft layout, as required (one week from receipt of original draft document);
Any subsequent draft documents must incorporate any subsequent changes if requested by HHD team member.

Expected Outputs:

Final document after carefully incorporating comments and changes (within 1 week after receiving comments) in accordance with UNDP requirements.

Reporting:

The contractor will report to the Deputy Director, HHD/BPPS or the appointed HHD team member.

Travel:

No Travel is expected.

Timeframe:

The consultancy will be home-based from 1 September 2015 through 31 August 2016, with the possibility of extension.

Payment:

Payment will be processed through the Certificate of Payment (COP) and timesheet, verified and certified by the direct supervisor;
The rate will be based on the all-inclusive daily rate or rate mentioned in the consultant’s proposal.

Competencies

Corporate Competencies:

Demonstrates integrity by modeling the UN’s values and ethical standards;
Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.

Project and Resource Management:

Ability to produce high quality outputs in a timely manner while understanding and anticipating the evolving client needs;
Ability to focus on impact and results for the client, promoting and demonstrating an ethic of client service.

Communications:

Strong editing skills, including the ability to produce high quality edits of complex reports and documents in a timely fashion;
Strong ability to write clearly and convincingly, adapting style and content to different audiences, and to speak clearly and convincingly;
Capacity to communicate clearly and quickly.

Required Skills and Experience

Education:

University degree (Bachelor’s degree) in Arts, Communications, Social Science, Public Health or any other related issue.

Experience:

Minimum of 2 years of relevant work experience in designing layouts of documents for organizations in the area of public health, public policy, international affairs or a related field;
Excellent writing skills and attention to detail as evidenced by a submitted writing/editing sample;
Prior work experience with UNDP in the area of HIV and Health would be an advantage;
Good organizational skills, ability to manage own projects.

Language:

Fluency in English (written and oral);
Knowledge of another UN language is desirable.

Evaluation

Applicants will be screened against qualifications and competencies specified below through a desk review process. Those selected for the next stage of the selection process will be reviewed based on a cumulative analysis method that combines the results of technical and financial evaluation results. Specifically, the award of the contracts will be made to those whose offers have been evaluated and determined as:

Responsive/compliant/acceptable; and
Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation; Technical Criteria weight: 70 points; Financial Criteria weight: 30 points.

Only candidates obtaining a minimum of 49 points (70%) out of a maximum 70 points on the Technical Evaluation will be considered for the Financial Evaluation.

Criteria for Technical Evaluation (70 points maximum):

Bachelor’s degree (15 points);
Minimum of 2 years of relevant work experience in the public health, human rights, international affairs, communications, design, editing or a related field (25 points);
A demonstrated knowledge of layout design, as evidenced by publications or experience (15 points);
Excellent layout and design skills, as evidenced by a submitted sample document (15 points).

Criteria for Financial Evaluation (30 points maximum)

The following formula will be used to evaluate the financial proposal:

p = y (µ/z), where;
p = points for the financial proposal being evaluated;
y = maximum number of points for the financial proposal;
µ = price of the lowest priced proposal;
z = price of the proposal being evaluated.

Application procedure:

Please include a CV with three recommendations;
Please include one sample of your work (3 pages max.) that you feel is most relevant. The sample should clearly indicate your role as the editor.

Please note that the system takes only one attachment therefor kindly scan all documents into a single PDF file to attach.