UNDP Jobs - 58466- Administrative Assistant- EDC Regional Office- Amh

Administrative Assistant- EDC Regional Office- Amhara- Bahirdar

Location :

Bahirdar, ETHIOPIA

Type of Contract :

Other

Starting Date :

01-Sep-2015

Application Deadline :

06-Aug-15 (Midnight New York, USA)

Post Level :

Other

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

One Year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

The Ministry of Urban Development and Construction and the Federal Micro and Small Enterprises Development Agency (FeMSEDA), in partnership with the United Nations Development Programme (UNDP) Ethiopia, launched the Entrepreneurship Development Programme (EDP) in February 2013. The programme’s aim is to foster the emergence of a robust and competitive private sector through micro and small scale business sectors.

To oversee effective and successful implementation of the EDP, the Entrepreneurship Development Centre (EDC) was established in Addis Ababa in May 2013. EDC is a semi-autonomous organization which spearheads the implementation of innovative entrepreneurship skills training and provision of customized business development services to new and existing MSEs and entrepreneurs in the country. EDC has regional offices in Amhara, Tigray, Oromia and SNNPRS.

Duties and Responsibilities

EDC is seeking the services of qualified personnel to assume the following posts:

Scope of work

Under the direct supervision of the Regional Coordinators of EDC, the incumbents will perform a wide range of administrative and office support activities for the EDC Regional Offices to facilitate the efficient operation of the organization.

Duties and Responsibilities

The Administrative Assistants are expected to carry out the following duties:

Provide secretarial services;
Manage office petty cash;
Receive and direct office guests, visitors and clients;
Ensure the cleanliness and tidiness of the Regional Offices at all times;
Maintain and manage the filing system of the Regional Offices (electronic and hard copies);
Prepare draft responses to inquiries, draft various correspondences;
Make arrangements for organizing various meetings and events;
Make travel arrangements for office staff and visitors;
Booking of venues for various events;
Follow-up procurement of items for the Regional Offices;
Follow-up on payment of services provided to the Regional Offices;
Prepare minutes of meetings and dispatch accordingly;
Manage office supply and inventory;
Follow-up on maintenance of office equipment;
Organize staff records (record and manage staff leave).

Reporting:

The Administrative Assistants will directly report to the Regional Coordinator’s assigned in each region and work closely with other project personnel;

Competencies

Functional Competencies:

Fast learner;
Flexibility and adaptability;
Good communication skills;
Accuracy;
Customer orientation;
Team work.

Skills and knowledge:

Principles and practices of basic office management;
Computer skills (particularly Word, Excel and power point);
Use of standard office equipment (computers, photocopy, scanner, fax, etc.);
Written and verbal communication skills;
Good planning, organizing and prioritizing techniques;
Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

Required Skills and Experience

Education:

Diploma in Secretarial Science and office management.

Experience:

At least 3 years’ experience in office management.

Language:

Excellent written and spoken Amharic and English languages.