UNDP Jobs - 58512- Programme Analyst

Programme Analyst

Location :

Dili, Timor Leste

Type of Contract :

FTA Local

Starting Date :

01-Sep-2015

Application Deadline :

07-Aug-15 (Midnight New York, USA)

Post Level :

NO-B

Duration of Initial Contract :

1 year

Languages Required :

English

Expected Duration of Assignment :

Extendable based on performance and available of fund

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance and direct supervision of the Head, Sustainable Development and Resilience Unit, the Programme Analyst is responsible for management of UNDP’s Sustainable Development and Resilience programme. The Programme Analyst analyzes political, social and economic trends and leads formulation, management and evaluation of programme activities within his/her portfolio, provides policy advice services.

The Programme Analyst supervises and leads programme support staff, coordinates activities of the projects’ staff. The Programme Analyst works in close collaboration with the operations team, programme staff in other UN Agencies, UNDP HQs staff and Government officials, technical advisors and experts, multi-lateral and bi-lateral donors and civil society ensuring successful UNDP programme implementation.

Duties and Responsibilities

Summary of Key Functions:

Implementation of programme strategies;
Management of the Sustainable Development and Resilience programm;
Creation of strategic partnerships and implementation of the resource mobilization strategy;
Provision of top quality policy advice services to the Government and facilitation of knowledge building and management.

Ensures implementation of programme strategies focusing on achievement of the following results:

Thorough analysis and research of the political, social and economic situation in the country and preparation of substantive inputs to CCA, UNDAF, CPD, CPAP and other documents;
Identification of areas for support and interventions within the Poverty Reduction Programme;
CO business processes mapping and preparation of the content of internal Standard Operating Procedures in Results Management.

Ensures effective management of the Sustainable Development and Resilience programme focusing on quality control from formulation to implementation of the country programme achieving the following results:

Effective application of Results Base Monitoring tools, establishment of management targets (BSC) and monitoring achievement of results;
Design and formulation of CO programme within the area of responsibility, translating UNDP’s priorities into local interventions. Coordination of programme implementation with the executing agencies. Introduction of performance indicators/ success criteria, cost recovery, targets and milestones;
Initiation of a project, presentation of the project to PAC, entering project into Atlas ( in small offices), finalization of contribution agreement; determination of required revisions; coordination of the mandatory and budget re-phasing exercises, closure of projects through review. Programme Analyst performs functions of Manager Level 1 in Atlas for Purchase Orders and vouchers approval, participates in recruitment processes for projects;
Financial and substantive monitoring and evaluation of the projects, identification of operational and financial problems, development of solutions;
Ensures that workplans of Direct executed programmes are implemented in a timely cost-effective, transparent and accountable manner; pays particular attention to the timely reporting (substantive and financial) to donors in accordance with the agreements signed. Participation in audit of DEX projects;
Evaluation of the programme impact. Monitoring and analysis of the programme environment, timely readjustments in portfolio;
Participates in regular project site visits meets with associate donors and other partners as required to brief on UNDP interventions; ensures the preparation of comprehensive project briefs and cooperates with the Media and Public Information Analyst for their editing, publishing and dissemination, including the SURF and in the UNDP news.

Ensures creation of strategic partnerships and implementation of the resource mobilization strategy focusing on achievement of the following results:

Development of partnerships with the UN Agencies, IFI’s, government institutions, bi-lateral and multi-lateral donors, private sector, civil society in the specific thematic areas based on strategic goals of UNDP, country needs and donors’ priorities;
Analysis and research of information on donors, preparation of substantive briefs on possible areas of cooperation, identification of opportunities for initiation of new projects, active contribution to the overall office effort in resource mobilization.

Ensures provision of top quality policy advice services to the Government and facilitation of knowledge building and management focusing on achievement of the following results:

Identification of sources of information related to policy-driven issues. Identification and synthesis of best practices and lessons learnt directly linked to programme country policy goals;
Development of policies and institutions that will address the country problems and needs in collaboration with the Government and other strategic partners;
Sound contributions to knowledge networks and communities of practice;
Organization of trainings for the operations/ projects staff on programme issues.

Impact of Results

The key results have an impact on the success of country programme within specific areas of cooperation. In particular, the key results have an impact on the design, operation and programming of activities, creation of strategic partnerships as well as reaching resource mobilization targets.

Competencies

Functional Competencies:

Advocacy/Advancing A Policy-Oriented Agenda:

Preparing information for advocacy

Identifies and communicates relevant information for a variety of audiences for advocating UNDP’s mandate.

Results-Based Programme Development and Management:

Contributes into results through primary research and analysis;
Assesses project performance to identify success factors and incorporates best practices into project work;
Researches linkages across programme activities to identify critical points of integration;
Monitors specific stages of projects/programme implementation;
Analyzes country situation to identify opportunities for project development;
Participates in the formulation of project proposals and ensures substantive rigor in the design and application of proven successful approaches and drafts proposals accordingly.

Building Strategic Partnerships:

Maintaining a network of contacts

Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues;
Analyzes and selects materials for strengthening strategic alliances with partners and stakeholders.

Innovation and Marketing New Approaches:

Enhancing processes or products

Generates new ideas and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies/best practices/new approaches.

Resource Mobilization (Field Duty Stations):

Providing inputs to resource mobilization strategies

Analyzes information/databases on potential and actual donors;
Develops a database of project profiles. Identifies opportunities for project proposals for presentation to donors.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis

Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise:

Fundamental knowledge of own discipline

Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Strives to keep job knowledge up-to-date through self-directed study and other means of learning;
Demonstrates good knowledge of information technology and applies it in work assignments;
Demonstrates in-depth understanding and knowledge of the current guidelines and project management tools and utilizes these regularly in work assignments.

Global Leadership and Advocacy for UNDP’s Goals:
Preparing information for global advocacy

Identifies and communicates relevant information for advocacy for UNDP’s goals for a variety of audiences;
Identifies and takes advantage of opportunities for advocating for UNDP’s mandate.

Client Orientation:

Establishing effective client relationships

Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Anticipates client needs and addresses them promptly.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field;
Prince2 training and certification, RMG.

Experience:

2 years of relevant experience with Master’s degree and 4 years of relevant experience with Bachelor degree at the national or international level in providing management advisory services;
Hands-on experience in design, monitoring and evaluation of development projects;
Experience in the usage of computers and office software packages, experience in handling of web based management systems.

Language:

Fluency in the UN and national language of the duty station.