UN WOMEN Jobs - 58606- Programme Assistant

Programme Assistant

Advertised on behalf of

UN WOMEN

Location :

New Delhi, INDIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

09-Aug-15 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

One Year

Languages Required :

English

Expected Duration of Assignment :

One Year

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

Within the overall context of UN Women’s Strategic Plan for India and Bhutan, UN WOMEN MCO in New Delhi under the Governance Programme is implementing three year project, “Gender-responsive governance leading to better outcomes for women based on improved access to their rights and entitlements”, the programme will support central governments of India and Bhutan and at the state level in India. The project is aimed to strengthen the capacities of governance institutions to better leverage opportunities created for Gender Equality and Women’s Empowerment through legislation, policies and programmes. The project will advance this objective by supporting civil society participation as well as government transparency and accountability for gender responsive governance.

The focus of the programme is to:

Develop a body of evidence to inform and enhance the capacity of governance institutions to leverage opportunities created through legislation, policies and programmes;
Pilot test gender responsive implementation of flagship schemes to inform policy change on mainstreaming gender issues;
Strengthen the capacity of national and state level government institutions to deliver on international and national commitments on women’s rights and gender equality

The outcomes for the three year project (2015 – 2018) are:

Outcome 1: Enhanced accountability and transparency of governance institutions to ensure gender responsive design and implementation of legislation, policies and programmes;
Outcome 2: Strengthened implementation of Normative Frameworks for gender equality at the international, national and sub-national levels thereby enhancing government accountability;
Under the overall guidance of the National Coordinator – Governance Programme and direct supervision of designated Programme Officers, the Programme Assistant provides programme support services ensuring high quality, accuracy and consistency of work;
The Programme Assistant works in close collaboration with the operations, programme and project staff in the MCO and UN WOMEN HQ as required to exchange information and support programme delivery.

Duties and Responsibilities

Summary of Key Functions:

Support to formulation of programme strategies of the Governance Programme;
Support to management of the Governance Programme;
Administrative support to the Programme Unit;
Support to resource mobilization;
Support to knowledge building and knowledge sharing.

Supports formulation of programme strategies of the Governance Programme focusing on achievement of the following results:

Collection, analysis and presentation of information for identification of areas for support and programme formulation/ implementation.

Provides effective support to management of the Governance Programme focusing on the achievement of the following results:

Creation of projects in Atlas, preparation of budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial closure of a project;
Presentation of information for audit of projects.

Provides administrative support to the Programme Unit focusing on achievement of the following results:

Preparation of non-PO vouchers for development projects;
Maintenance of the internal expenditures control system including timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers;
Creation of requisitions in Atlas for development projects, register of goods receipt in Atlas;
Making budget check for requisitions, POs and vouchers.

Supports resource mobilization focusing on achievement of the following results:

Review of contributions agreement, managing contributions in Atlas.

Supports knowledge building and knowledge sharing in the MCO focusing on achievement of the following results:

Participation in the trainings for the operations/ projects staff on programme;
Contributions to knowledge networks and communities of practice.

Any other duties assigned by the National Coordinator and the Programme Officers.

Competencies

Functional Competencies:

Support the preparation of information for advocacy;
Identifies relevant information for advocacy for a variety of audiences.

Results-Based Programme Development and Management:

Contribute to results through provision of information;
Provides information and documentation on specific stages of projects/programme implementation.

Building Strategic Partnerships:

Maintains information and databases;
Analyzes general information and selects materials in support of partnership building initiatives.

Innovation and Marketing New Approaches:

Implements processes and uses products;
Documents and tracks innovative strategies/best practices/new approaches.

Resource Mobilization (Field Duty Stations):

Provides information for resource mobilization strategies;
Maintains information/databases on potential and actual donors;
Maintains database of project files;
Provides data and information needed for preparation of project documents.

Promoting Organizational Learning and Knowledge Sharing:

Basic research and analysis;
Researches best practices and poses new, more effective ways of doing things.

Job Knowledge/Technical Expertise:

Fundamental knowledge of processes, methods and procedures;
Understands the main processes and methods of work regarding to the position;
Possesses basic knowledge of organizational policies and procedures relating to the position and applies them consistently in work tasks;
Demonstrates good knowledge of information technology and applies it in work assignments.

Global Leadership and Advocacy for UN WOMEN’s Goals:

Research and analysis;
Identifies relevant information for advocacy for UN WOMEN’s goals for a variety of audiences.

Client Orientation:

Maintains effective client relationships;
Reports to internal and external clients in a timely and appropriate fashion;
Organizes and prioritizes work schedule to meet client needs and deadlines;
Establishes, builds and sustains effective relationships within the work unit and with internal and external clients;
Responds to client needs promptly.

Core Competencies:

Demonstrating/safeguarding ethics and integrity;
Demonstrate corporate knowledge and sound judgment;
Self-development, initiative-taking;
Acting as a team player and facilitating team work;
Facilitating and encouraging open communication in the team, communicating effectively;
Creating synergies through self-control;
Managing conflict;
Learning and sharing knowledge and encourage the learning of others;
Promoting learning and knowledge management/sharing is the responsibility of each staff member;
Informed and transparent decision making.

Required Skills and Experience

Education:

Secondary Education preferably with specialized certification in Accounting and Finance. University Degree in Business or Public Administration, Economics, Political Sciences and Social Sciences would be desirable, but it is not a requirement;
Prince2 training and certification, RMG.

Experience:

5 years of relevant administrative or programme experience is required at the national or international level;
Experience in the usage of computers and office software packages (MS Word, Excel, etc) and knowledge of spreadsheet and database packages, experience in handling of web based management systems.

Lanuage:

Fluency in English and working knowledge of the national language of the duty station.