UN WOMEN Jobs - 58710- Procurement Intern

Procurement Intern

Advertised on behalf of

UN WOMEN

Location :

Maputo, MOZAMBIQUE

Type of Contract :

Internship

Starting Date :

15-Sep-2015

Application Deadline :

10-Aug-15 (Midnight New York, USA)

Post Level :

Intern

Duration of Initial Contract :

Six months

Languages Required :

English Portuguese

Expected Duration of Assignment :

Six months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Mozambique Country Office is looking for a dynamic intern to work directly under the supervision of the Administrative Associate, in support of procurement activities for a duration of six months. The internship will be an opportunity for the successful candidate to gain valuable experience and learn skills such as planning, time management, procurement processes, document and knowledge management, managing interpersonal relations, networking, and developing communications skills suitable for work in an International organisation.

Duties and Responsibilities

Under the supervision of the Administrative Associate, the intern will:

Be given an opportunity to gain knowledge on established Procurement principles and practices of UN Women;
Undertake tasks related to procurement for the UN Women Country Office;
Support the implementation, monitoring and reporting of the 2015 Procurement Plans, monitor progress and make suggestions for overcoming bottlenecks;
Assist with the preparation of documents and implementation of the document/file management system;
Provide efficient and effective planning and administrative support for staff travels, meetings and events of the Country Office;
Assist in the recording of all steps to ensure full transparency and accountability;
Support in the management of vendor performance;
Assist in the registration of new vendors;
Conduct research on best practices and potential solutions to identified issues;
Support in updating the rosters of suppliers and consultant;
Support in preparation of the 2016 procurement plans for the office and Projects and their implementation monitoring.

Any other related activities.

Competencies

Core values and Guiding principles:

Integrity:

Demonstrate consistency in upholding and promoting the values of UN Women in actions and decisions, in line with the UN Code of Conduct.

Professionalism:

Demonstrate willingness to learn and improve professional competence and expert knowledge of the pertinent substantive areas of work.

Cultural sensitivity and valuing diversity:

Demonstrate an appreciation of the multicultural nature of the organization and the diversity of its staff;
Demonstrate an international outlook, appreciating difference in values and learning from cultural diversity

Core Competencies:

Ethics and Values:

Demonstrate and safeguard ethics and integrity.

Development and Innovation:

Take charge of self-development and take initiative.

Work in teams:

Demonstrate ability to work in a multicultural, multi-ethnic environment and to maintain effective working relations with people of different national and cultural backgrounds.

Communicating and Information Sharing:

Facilitate and encourage open communication and strive for effective communication.

Self-management and Emotional Intelligence:

Stay composed and positive even in difficult moments, handle tense situations with diplomacy and tact, and have a consistent behavior towards other.

Conflict Management:

Surface conflicts and address them proactively acknowledging different feelings and views and directing energy towards a mutually acceptable solution.

Continuous Learning and Knowledge Sharing:

Encourage learning and sharing of knowledge.

Functional Competencies:

Excellent communication skills. Communicates sensitively, effectively and creatively across different constituencies;
Proven networking skills, and ability to generate interest in UN Women’s mandate;
Strong initiative-taker;
Very effective at multi-tasking;
Work with energy and a positive, constructive attitude;
Ability to think and work logically and work precisely with attention to detail;
Ability to write clearly and concisely;
Familiar with women’s rights issues;
Initiative, sound judgment and demonstrated ability to work harmoniously with staff members of different national and cultural backgrounds.

Required Skills and Experience

Education:

Must be enrolled in a degree programme (Masters or equivalent) in a graduate school at the time of application and during the internship.

Experience:

Experience in the usage of computers and office software packages (MS Word, Excel, etc) will be an asset.

Language:

Fluency in written and spoken English and Portuguese.

UN-Women Internship Conditions:

UN WOMEN will not pay for the internship; all the expenses connected with it will be borne by the intern;
UN WOMEN accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship; The Intern must provide proof of enrolment in a health insurance plan;
The Intern will not be eligible to apply for, or be appointed to, any post in UN WOMEN during the period of my internship or for the six months immediately following the expiration date thereof;
The Intern will be personally responsible for obtaining necessary visas and arranging travel to and from the duty station where the internship will be performed.

Application Information:

UN Women regrets its inability to respond individually to all candidates. Only shortlisted and recommended candidates will be further contacted;
Selected applicants must provide the internship application, two letters of recommendation, proof of health insurance, school enrolment, copy of passport, and visa (if applicable).