UNDP Jobs - 59021- Project Administrative/Finance Associate

Project Administrative/Finance Associate

Location :

Abuja, NIGERIA

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

25-Aug-15 (Midnight New York, USA)

Post Level :

SB-3

Duration of Initial Contract :

Initial duration of one year

Languages Required :

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the direct supervision of the Regional Team Lead- Project/Partnerships Coordinator, the incumbent will be primarily responsible for providing administrative and financial support to the project the ECOWAS/ EU/ UNDP Project/ Partnerships office in Abuja, to ensure smooth implementation of the project. He/she will provide admin and finance support to the respective national coordinators in the pilot countries as well as lead in the organization of statutory and other project meetings.

The incumbent will work in close collaboration with the Operations unit in UNDP Nigeria to deliver on project results and ensure prompt reporting in line with the programme and partnerships agreements

Duties and Responsibilities

Summary of key functions:

Supports implementation of project activities for the ECOWAS/EU project on Small Arms including annual and multi-year work plan focusing on achievement of the following results:

Collection, analysis and presentation of project and finance information for preparation of project reports and effective application of RBM tools.
Organization of background information for formulation of, draft project documents, work plans, budgets, proposals on implementation arrangements.

Provides effective support to management of the project focusing on the achievement of the following results:

Creation of required project entries in Atlas, preparation of required budget revisions, revision of project award and project status, determination of unutilized funds, operational and financial close of a project.
Provision of guidance to the implementing partners and the national coordinators on routine implementation of projects.
Presentation of information for audit, supports implementation of audit recommendations.

Provides finance and administrative support to the Project, focusing on achievement of the following results:

Review of NEX Financial Reports; preparation of non-PO vouchers for the projects as required.
Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded and posted in Atlas.
Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
Creation of requisitions in Atlas for project as necessary, register of goods receipt in Atlas.
Making budget check for requisitions, POs and vouchers.
Support the organization and coordination of key statutory and project meetings.

Supports resource mobilization focusing on achievement of the following results:

Analysis of information on donors, preparation of donor’s profile.
Track and serve as reporting monitor for the project progress and financial reports to all donors
Report on additional resources mobilized by the project in the course of implementation.
Review of contributions agreement, managing contributions in Atlas.

Impact of Results

The key results of the post are coordination the efforts of the respective pilot countries in the MRU and Sahel to deliver significant reduction in the proliferation of Small Arms and Light weapons and substituting them with concrete development interventions which affect livelihoods positively; and strengthening of the existing NATCOMs to perform their functions in accordance with the provisions of the ECOWAS convention.

Competencies

Core Competencies:

Solid understanding of the work of UNDP
Strong organizational skills and demonstrated capacity to perform effectively within a multi-cultural work environment.
Ability to work with minimum supervision
Capacity to prioritize and deliver tasks against tight deadline.
Ability to participate effectively in a team based, information-sharing environment, to collaborate and cooperate with others.
Willingness to accept additional responsibilities as required by the demands of the work.
Ability to communicate sensitively and effectively across different constituencies.
Excellent command of English as demonstrated both orally and in terms of writing skills.

Required Skills and Experience

Education:

Secondary Education, with specialized certification in Accounting and Finance. University Degree in Finance, Business or Public Administration desirable, but it is not a requirement.

Experience:

6 years of progressively responsible finance and accounting experience is required. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
Knowledge of monitoring and evaluation is an advantage. Knowledge of EU and ECOWAS procedures is an advantage.
UNDP Accountancy & Finance Test required
Knowledge of IPSAS required

Language Requirements:

Fluency in English and knowledge of French.

Interested Candidates should apply online through the website by clicking on the Apply now button. The system will prompt you to upload a CV on the next page. Please note that instead of a CV you're required to download the UNDP Personnel History Form (P11) from the following link http://sas.undp.org/Documents/P11_Personal_history_form.doc

United Nations Considerations

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). Candidates will be required to meet the requirements of Article 101, paragraph 3, of the Charter as well as the requirements of the position. The United Nations is committed to the highest standards of efficiency, competence and integrity for all its human resources, including but not limited to respect for international human rights and humanitarian law. Candidates may be subject to screening against these standards, including but not limited to whether they have committed, or are alleged to have committed criminal offences and/or violations of international human rights law and international humanitarian law.

No fee

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, or training). The United Nations does not concern itself with information on applicant's bank accounts.
The UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Only applicants that are shortlisted will be contacted.