UNDP Jobs - 59198- Re-advertisement - Administrative Clerk

Re-advertisement - Administrative Clerk - (Open to Filipino Nationals Only)

Location :

Manila, PHILIPPINES

Type of Contract :

Service Contract

Starting Date :

Application Deadline :

24-Sep-15 (Midnight New York, USA)

Post Level :

SC-4

Duration of Initial Contract :

Six Months

Languages Required :

English

Expected Duration of Assignment :

Six Months

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Candidates who previously applied need not re-apply.

The 3-year UNDP project “Capacity Development for Managing Disaster Risks from Natural Hazards and Climate Change in the Philippines” (herein referred to as DRRM/CCA Policies Standardization Project) is in search of a qualified candidate for the post of Administrative Clerk.

The DRRM/CCA Policies Standardization Project aims to contribute to building national resiliency by supporting capacity development, strengthening linkages and harmonization of policy and implementation frameworks, and promoting timely knowledge-based decision and actions. The Project will address urgent preparedness and crisis management issues as well as long term and strategic integration of disaster risk reduction, climate change adaptation and development management within the transformative framework of resiliency. The expected outputs of the Project are as follows: (1) development of the institutional capacities of key national government agencies to harmonize policy, strategy, and planning frameworks with gender equality perspective for managing disaster risks from natural hazards and climate change; (2) to put in place an organized and comprehensive disaster preparedness at national and local levels to reduce the disaster risks from natural hazards and climate change; and (3) to enhance the capacity of local government units to develop and apply locally-responsive and gender-sensitive measures to manage disaster risks from natural hazards and climate change, as reflected in their planning, programming, and implementation processes.

Under the DRRM/CCA Policies Standardization Project, an Administrative Clerk with background in DRR/CCA management will be hired to coordinate and support project implementation.

Duties and Responsibilities

Under the overall direction and supervision of the Assistant Project Manager, Administrative Clerk will perform the following functions:

Support to Project Implementation

Provide support to maintain up-to-date financial records (e.g. daily expense report, balance sheet, and revenue/ expenditure ledgers;
Provide support in financial reporting procedures for procurement and disbursement;
Help track the implementation of approved budget, ensure that funds area available and that NIM Guidelines are duly followed;
Conduct/keep up-to-date asset inventory and ensure availability of supplies, materials and equipment for project activities;
Help facilitate and coordinate information exchange between the implementing partner and responsible partners through telephone, electronic or written communications;
Perform other functions related to the Project as may be assigned by the Project Manager from time to time.

Competencies

Possess a comprehensive set of competencies in business administration, accounting, finance and logistics;
Demonstrates a high tolerance for change, complexity, and unpredictability;
Results-oriented and demonstrates teamwork, good interpersonal skills and well developed communication skills.

Required Skills and Experience

Education:

University degree in business administration, accounting, finance or other relevant field.

Experience:

At least six (6) years of professional experience in clerical, administrative and financial management.
Familiarity with UN System and financial management of donor-financed projects is an advantage.

Language requirements:

Fluency in the English and national language.

Note:

The selected candidate will receive a salary that is commensurate with his/her background and work experience. Interested applicants are encouraged to apply online and attach the UN Personal History Form (P.11), available on our website http://www.ph.undp.org/content/philippines/en/home/operations/jobs/ or send on or before 24 September 2015. Kindly note that only completed P.11 forms will be reviewed. UNDP is an equal opportunity employer. Please note that we will contact only the short-listed candidates.