II. Job Purpose and Organizational Context

Under the guidance and supervision of the Operations Manager, the Finance Analyst is responsible for effective delivery of financial services, transparent utilization of financial resources and management of the Regional Hub Finance Unit. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Analyst promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Finance Analyst supervises and leads the staff of the Finance Unit. The Finance Analyst works in close collaboration with the operations, programme and project teams in the Regional Hub, COs and with UNDP HQs staff and Government officials ensuring successful Regional Hub performance in Finance.

III. Duties and Responsibilities

1. Implementation of operational and financial management strategies
2. Projects’ budget management and organization of the cost-recovery system
3. Control of Regional Hub accounts
4. Control of Regional Hub cash management
5. Facilitation of knowledge building and knowledge sharing

1. Ensures implementation of operational and financial management strategies, and adapts processes and procedures

1. Full compliance of financial activities, financial recording/reporting system and audit follow up with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, proper design and functioning of the financial resources management system.
2.    Regional Hub Finance business processes mapping and elaboration/establishment of internal Standard Operating Procedures in Finance, control of the workflows in the Finance Unit.
3.    Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects.
4. Elaboration of the framework and conditions of contributions within the Regional Hub resources mobilization efforts.
5. Elaboration and implementation of cost saving and reduction strategies.
6. Routinely monitors financial exception reports for unusual activities, transactions, and investigates anomalies or unusual transactions. Informs supervisors and other UNDP staff at Headquarters of the results of the investigation when satisfactory answers are not obtained.

1. Manages the project budgets and organizes an optimal cost-recovery system

1. Financial resources management through planning, guiding, controlling of the resources in accordance with UNDP rules and regulations.
2. Preparation and monitoring of budgets of management projects.
3. Establishment of the development projects’ budgets preparation/modification monitoring system, control of budgetary status versus authorized spending limits (ASL) and budgets delivery levels.
4. Sending project budget to KK if authorized by the Senior Management (can be done only on the basis of signed prodocs and project budgets).

1. Elaboration of proper mechanisms to eliminate deficiencies in budget management.
2. Preparation of cost-recovery bills in Atlas for the services provided by UNDP.

1. Ensures proper control of Regional Hub accounts

1. Elaboration of the internal expenditures’ control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas; payrolls are duly prepared; MPOs, travel claims and other entitlements are duly processed, receipting of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
2. Manager level 1 in Atlas.
3. Control of accounts closure
4. Approval of vendors in Atlas.
5. Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.

1. Control of the Accounts Receivables for UNDP projects and maintenance of the General Ledger.

1. Ensures proper Regional Hub cash management  

1. Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements. Timely identification and recording of receipts for income application.

1. Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions. Provision of information to supervisors and other UNDP staff at HQ on the results of the investigation when satisfactory answers are not obtained.

1. Daily review of zero-balance account bank statements in Atlas to monitor imprest level; identification and record of contributions.
2. Primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishments.
3. Member of bank signatory panel.
4. Approval and submission of monthly UN exchange rate reports to Treasury
5. Timely and accurate approval of bank reconciliation, including documented review of exceptions.
6. Initiation of bank transfers and deals, selecting bank transfers and deals for approval and settlement.
7. Performing Paycycle manager role in Atlas
8. Timely preparation of monthly cashflow forecast for use by Operations Manager. Liaison with UN Agencies to obtain estimate of their cash requirements.
9. Role as cashier for cash disbursements made on site.

1. Ensures facilitation of knowledge building and knowledge sharing in the Hub and guidance to all stakeholders on financial matters focusing on achievement of the following results:

1. Organization/conduct of training for the operations/programme/projects staff on financial management and RBM.
2. Synthesis of lessons learnt and best practices in Finance.
3. Sound contributions to knowledge networks and communities of practice.

IV. Competencies and Selection Criteria

Description of Competency at Level Required

(For more comprehensive descriptions please see the competency inventory)

In this section list all 5 core competencies as well as the most relevant technical/function competencies the role will require along with the appropriate level.  Primary competencies are those integral to the position and are the criteria by which a hiring decision would be made.  Secondary competencies are necessary but are not critical to the role.

Core

Innovation

Ability to make new and useful ideas work

Level 2: Execute & Learn (Perform defined tasks)

Leadership

Ability to persuade others to follow

Level 2: Execute & Learn (Perform defined tasks)

People Management

Ability to improve performance and satisfaction

Level 2: Execute & Learn (Perform defined tasks)

Communication

Ability to listen, adapt, persuade and transform

Level 2: Execute & Learn (Perform defined tasks)

Delivery

Ability to get things done

Level 2: Execute & Learn (Perform defined tasks)

Technical/Functional

Primary

UN System

Knowledge of the UN System and ability to apply to

strategic and/or practical situations 

Level 2: Execute & Learn (Perform defined tasks)

Financial Planning and Budgeting

Ability to create and manage processes to achieve UNDP's long and short-term financial goals

Level 2: Execute & Learn (Perform defined tasks)

Financial Reporting and Analysis

Ability to evaluate financial data, derive relevant findings and present them in a meaningful manner

Level 2: Execute & Learn (Perform defined tasks)

Financial Management

Ability to create a process to achieve financial goals

Level 2: Execute & Learn (Perform defined tasks)

Competency Name

Competency Definition

Level 2: Execute & Learn (Perform defined tasks)

Secondary

Knowledge Management

Ability to efficiently handle and share information and knowledge

Level 2: Execute & Learn (Perform defined tasks)

Quality Assurance 

Ability to perform administrative and procedural

activities to insure that quality requirements and

goals are fulfilled 

Level 2: Execute & Learn (Perform defined tasks)

Results-based Management 

Ability to manage programmes and projects with a strategy aimed at improved performance and

demonstrable results 

Level 2: Execute & Learn (Perform defined tasks)

V. Recruitment Qualifications

Education:

Bachelor Degree in Finance/Accounting, Business, or Public Administration, or related professions, and/or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

4 years of relevant experience in providing financial management and accounting advisory services, managing staff and operational systems Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.

Experience of IPSAS and/or IFRS is required for external candidates.

Language Requirements:

Fluency in English and Arabic, both oral and written, is required; working knowledge of other UN official language is an asset.

Nationality:

Jordanian.

Other:

• UNDP Advanced Accountancy & Finance Test required
• Certified Public Accounting qualification is highly desirable
• Supplementary technical qualification in Information Technology Systems
• Non-Smoking environment