UNDP Jobs - 59635- International Consultant (Training and Capacity As

International Consultant (Training and Capacity Assessment) - LOTFA/MOIA & Police Development Project /Police /UNDP

Location :

Kabul, AFGHANISTAN

Type of Contract :

Individual Contract

Starting Date :

Application Deadline :

06-Sep-15 (Midnight New York, USA)

Post Level :

International Consultant

Duration of Initial Contract :

Languages Required :

English

Expected Duration of Assignment :

8 weeks (40 working days)

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Afghanistan is currently in a phase of transformation (2015-2024), where the Ministry of Interior Affairs (MOIA) will assume full responsibility for public security. In order to cope with the challenges posed by this new environment, the MOI will undertake ministerial reform and professionalize the Afghan National Police (ANP).

The MOI’s plans to professionalize the Afghan National Police (ANP) can be seen in the Afghanistan National Police Strategy (NPS) and the Afghanistan National Police Plan (ANPP) issued in 2014, together with the Ten Year Vision which sets forth a vision and a roadmap of priorities for the ANP. Among the thirteen strategic goals set forth in the NPS is “1. Modern training and education for ANP based on requirements”. The inclusion of training as a strategic goal reflects an existing gap in the quality of services provided by the ANP and the acknowledgment by the MOI of the need to develop its institutional capacity to both raise the overall level of police and to develop specialized expertise in order to create a professionalized police force. Although an array of training has been provided to the ANP through the international community, the method and goals have varied and there has not been a self-sustaining, comprehensive training method developed to address the needs of the MOI and ANP.

The MOI and ANP’s ability to properly train and educate its personnel is also key to successfully implementing other goals set forth in the NPS, including developing operational plans (goal 3), improving the capacities of female personnel (goal 4), improving the skills of civilian professionals in the MOI (goal 6), community policing (goal 7), combatting corruption (goal 8), disarming of illegally armed groups (goal 9), strengthening inter and intra-agency coordination (goal 10), improving the observance of human rights (goal 11) and combatting organized crime, terrorism and illegal narcotics (goal 12).

The international community has provided support to the establishment of training sections in different departments, for specialized training, such as in counter-narcotics, juvenile policing, counter-insurgency and intelligence-led policing. These sections are currently not well-linked to the Training General Command/Training Educational Command (TGC/TEC) or under the general management of Deputy Minister (DM) of Administration. MoIA has been supported with the establishment of a comprehensive ANP/CPD Course catalogue where the training is subsequently entered. However, this Catalogue is currently not hosted, owned or managed by the TGC/TEC or by the MoIA in general. Additionally much training is currently taking place outside of Afghanistan for ANP personnel.

LOTFA consists of two projects. Project One is support to payroll management (SPM), while the Project Two is MOIA and Police Development (MPD). The second project is focused on supporting MoIA to drive and consolidate its approach to professionalization. The objective is based on the premise that professionalization of police is at the heart of state sovereignty and should be nationally led in line with the national security vision and priorities.

LOTFA requires the services of a National consultant who can assist the international consultant in mapping and assessment of the structure, functions and capacity of ANP instructors and faculty personnel, under the Training and Education General Command and identify gaps.

Objectivd of the Assigment:

Assessment of the organisational maturity and functional, operational capacity of teaching/learning institutions falling under the command of Training General Command (TGC), including the Police Academy and Staff College and related training departments within Kabul, and eleven regional training institutions;
A tabling and review of historical and contemporary training and education programs for police at recruit and officer initial entry levels, and of in-service courses;
A tabling of research/analysis and recommendations on institutional enhancement, with attention given to cost efficiencies, the appropriateness of police training and education programs, and compliance with national higher educational accreditation requirements.

The findings from these assessments will provide benchmarks and advise/inform subsequent LOTFA support to police professionalization activities.

Duties and Responsibilities

Scope of Work, Expected Outputs and Deliverables

Scope of work

The contractor will report to the LOTFA Police Professionalization Component Manager and work closely with MOIA counterparts. The contractor will undertake an assessment and provide recommendations on the training capacity and needs of MOI/ANP at an organizational level. This information will provide the required baseline information for LOTFA and ensure a sound approach for the future direction of Police Training and Education activities. It will be followed by a number of technical assessments (e.g. training facilities, faculty staff competencies and curriculum) to support MoIA to enhance its Training and Education Strategy. This consultancy will be supported by national staff working within the project.

The contractor’s scope of work shall include the following:

Conduct a desk review of documents, strategies and policies pertaining to MOI/ANP, in order to understand the function of the MOI/ANP within Afghanistan, the direction headed by the MOI/ANP and the role of prior and current training and education undertaken:

National Police Strategy and National Police Plan;
MOI 10 year vision;
MOI Organogram;
MOI budget documents;
ISAF Rule of Law Assessment including a snapshot of all ROL programmes in country;
Afghanistan UNDAF and UNDP Country Programme Document;
Existing training materials used in past and current MOI/ANP training;
Other documents previous assessment reports as may be required for review as a result of research and assessment;
Other partners (including US, German Police, GIZ, EUPOL, UNAMA, and RSM).

Directly engage with key MoIA departments (and key training partners) at national (specifically, DM Administration, Training and Education General Training; DM Support and Facilities Department; Logistics Department; DM Strategy Policy and Gender Directorate; Criminal Investigations Department; Community Policing Directorate) and sub-national levels to gain an understanding of gaps in the current training capacities of the MoIA.The assessment should be from both a personnel and organizational viewpoint.

Organise a workshop to ANP leaderships on interdepartmental linkages and recommendations to improve training and education regimes within ANP.

Organizational Context:

Map training departments, its structure and reporting lines: specifically, identity of departments involved in undertaking training and education activities, coordination on training between different departments under guidance and management of DM Administration and the extent of national ownership of MoIA in the process;
Existence of a DM Administration owned and led comprehensive Training and Education Strategy (and key needs for improving) on all technical and functional areas required for ANP, CPD and MOIA staff;
Existence of Training and Education General Command Operational Plan (and key needs for improving) including how often updated and how an annual plan of courses is defined (eg. based on priorities and training and education strategy or on arbitrary basis);
Existence of (and key needs for improving) Capacity Development (management) strategy for managing network of ANP Training centers including linkages with Police college;
Resources allocated for training (administrative support, infrastructure, equipment, financial and human resources) and the process mapping;
Existing legal and policy frameworks regarding training and education.

Infrastructure for Management of Training and Professionalization:

Mapping of the Training centers under the TGC/TEC (ANP and CPD) including locations, courses run, number of staff trained, the reporting/decision making lines/processes with Police College for developing the annual operational plan (which courses are run each year);
Map the current training database (course catalogue): specifically to assess number of courses in catalogue by typology, linkage between course catalogue and training paths for ANP/CPD posts, and assessing national ownership over the course catalogue including what MoIA needs to own and lead the system (see information on RONNA and Training and Education General Command).

Current Training Information and Process:

Map process of course review and certification: specifically how (and which) technical courses are currently vetted and approved related to Professional Development Board process (eg. some technical trainings go through PDB and others do not such as Code of Conduct) and the national ownership of MoIA in the process of course certification (vs. international partners supporting various departments). Map process of coordination and approval of course content for functional courses offered to ANP/CPD/MOIA (eg. Literacy, English, computer skills);
MOI/ANP Training: map the number and method of training courses offered on annual basis in Afghanistan (and internationally), the existence, development and quality of training materials, the monitoring and evaluation of training, and the existence of policies addressing the training needs of women;
Training impact assessment: Identify the process of training impact assessment and review; recommend pragmatic training impact assessment modalities that are easy to follow in the prevailing environment.

Based on the findings of 1 and 2 above, provide recommendations on the development of a sustainable, yet comprehensive Training and Education framework which will contribute to professionalization within the ANP, including recommendations for structural change, modernization, and accreditation.

Expected Outputs and Deliverables

Deliverables/outputs, Estimated Duration to Complete/Target due dates, Review and Approvals required:

Submission and acceptance of Inception Report inclusive of methodology, approach and detailed work plan, One Week - 10%;
(a) Mapping training andeducation practiceswithin ANP and the overall reporting lines with MoIA and its capacity to meet the needs of instructional/faculty staff of MOIA/ANP, (b) Identification of key challenges and gaps within training and education structures, processed and capacities in a form of report, Two Weeks - 30%;
Submission and acceptance of, (a) Delivery of presentation to MoIA and LOTFA on draft findings of the analytical assessment and recommendations, (b) Final recommendation for LOTFA with feedback incorporated, (c) A workshop organised to the ANP leadership on interdepartmental linkages and priority actions to improve overall training systems, Three Weeks - 30%;
Submission and acceptance of, (a) Minutes from all meetings with key partners, (b) Final annotated outline Training and Education Strategy with feedback incorporated, (c) Submission of final report and acceptance by MOIA & Police Development project management;
Payments under the contract shall be made on submission and acceptance / certification of the deliverables by LOTFA /MOIA & Police Development Project Manager in accordance with the schedule of payments.

Working Arrangements

Institutional Arrangements

The contractor will work under direct supervision of the LOTFA Police Professionalization Component Manager, seeking approval for each of the specified deliverables. The contractor will work in close collaboration with counterparts in the MoIA, in particular the DM Administration and Education and Training Command, as well as the Gender, Children and Human Rights Directorate (particularly to understand female staff specific training needs). The final report shall be presented to the MoIA through a PowerPoint presentation in English and Dari.

The DM Administration and Education and Training Command shall be kept informed of progress throughout the implementation of the assignment, and the contractor will provide verbal briefings to the counterparts through the LOTFA/ MOIA & Police Development project Police Professionalization Component.

LOTFA project office will provide office space and internet access, logistical and other support services, including transport and security applicable to UNDP national consultants. The consultant, however, is expected to bring his/her own laptop and mobile phone and meet local communication costs (the project will provide a local pre-paid sim card). Costs to arrange meetings, workshops, travel costs to and DSA during field visits, etc. shall be covered by the project.

Duration of the Work

The performance under the contract shall take place over total contract duration of eight weeks (56 days – 40 working days), excluding joining and repatriation travel days. The target date for the start of work is Tuesday, September 15, 2015.

Competencies

Corporate Competencies:

Demonstrates integrity by modelling the UN’s values and ethical standards;
Promotes the vision, mission, and strategic goals of UNDP;
Displays cultural, gender, religious, race, nationality and age sensitivity and adaptability;
Treats all people fairly without favouritism.

Functional Competencies:

Fully proficient computer skills and use of relevant software and other applications, e.g. word processing, spreadsheets, internet, PP, database packages etc.;
Comprehensive analytical skills in fragile states and emerging economic groups, understanding change management principles;
Ability to work with a wide cross-section of partners including Government, donors, I/NGOs and community-based organizations;
A team player and self-starter able to inspire and influence action;
Mature judgment and a proactive, resourceful and energetic approach to problem solving.
Capacity to work under pressure and to meet strict deadlines;
Demonstrated behaviour of professional and personal ethics, transparency and openness;
Willingness to undertake regular field visits and interact with different stakeholders;
Sound judgment with proven ability to work effectively under minimum supervision;
Ability to handle confidential and politically sensitive issues in a responsible and mature manner.

Required Skills and Experience

Education:

The minimum level of education acceptable is a Master’s degree in Law, Sciences or Social Sciences, with a research component, and the preferred academic qualification is a PhD or Professional Doctorate, due to the requirement for complex research and analysis.

Experience:

A minimum of 8 years’ relevant work experience in the practice area of Rule of Law, Governance and/or Security at a senior level; with relevant specific regional knowledge of working in an Islamic culture;
Prior experience in formulating development strategies and policies for Ministerial Departments;
Experience in working with/supporting government Training & Education departments at a senior faculty/staff level;
Experience with international and bilateral partners supporting the strengthening of police capacities;
Proven track record and experience in reporting and communicating results, and developing programme and project planning documents.

Language:

Fluency in written and spoken English is a requirement;
Knowledge of Dari, Pashto or Farsi is desirable.

Duty station

The duty station for the contractor is Kabul, Afghanistan for the entire duration of the contract. The inter-agency seminar sessions will take place in Kabul and Regional Centres in consultation with MoIA and where possible to visit MOIA training facilities in provinces.

The consultant will be required to report daily to the project office during working hours, except where otherwise agreed in advance by the LOTFA Police Professionalization Component Manager. On working days, the contractor will follow the working hours and weekends as applicable to LOTFA staff. The consultant’s movement for meetings and consultations shall be coordinated by LOTFA project office. The contractor will at all times during working hours be required to observe UNDP security rules and regulations.

Price Proposal and Schedule of Payments

The contractor shall submit a price proposal as below:

Daily Fee – The contractor shall propose a daily fee which should be inclusive of his professional fee, communication cost and insurance (inclusive of medical evacuation). The number of working days for which the daily fee shall be payable under the contract is 40;
Living Allowance – The contractor shall propose a LA at the Kabul applicable rate of USD 181 per day for his/her stay at the duty station. The number of nights for which the LA shall be payable under the contract is 55. The contractor is not allowed to stay in a place of his/her choice other than the UNDSS approved places. UNDP will provide MORSS compliant accommodation in Green Village (GV) to the contractor. The cost of GV accommodation shall be paid to GV directly by the individual.

Travel & Visa – The contractor shall propose an estimated lump sum for home-kabul-home travel and Afghanistan visa expenses.

The total professional daily fee, inclusive of the above elements, shall be converted into a lump sum contract and payments under the contract shall be made on submission and acceptance of deliverables under the contract in accordance with the above mentioned schedule of payment.

Evaluation Method and Criteria

Individual consultants will be evaluated based on the following methodology:

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as:

a) Responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.

Technical Criteria weight 70%

Financial Criteria weight 30%

Only candidates obtaining a minimum of 49 points (70% of the total technical points) would be considered for the Financial Evaluation

Technical Criteria 70 points

Technical Proposal (40 marks):

Technical Approach & Methodology (25 marks) – This explain the understanding of the objectives of the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output, and the degree of detail of such output. The Applicant should also explain the methodologies proposed to adopt and highlight the compatibility of those methodologies with the proposed approach;
Work Plan (15 marks) – The Applicant should propose the main activities of the assignment, their content and duration, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates. The proposed work plan should be consistent with the technical approach and methodology, showing understanding of the TOR and ability to translate them into a feasible working plan.

Qualification and Experience (30 marks) [evaluation of CV]:

General Qualification (10 marks);
Experience relevant to the assignment (15 marks);
Experience of working for projects funded by UNDP (5 marks).

Interested individual consultants must submit the following documents/information:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications in one single PDF document:

Duly accomplished Letter of Confirmation of Interest and Availability using the template provided by UNDP (Annex II).

Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.

Technical proposal:

Brief description of why the individual considers him/herself as the most suitable for the assignment;
A methodology, on how they will approach and complete the assignment;
Financial proposal that indicates the all-inclusive fixed total contract price, supported by a breakdown of costs, as per template provided (Annex II).

Annex (to be downloaded from UNDP Afghanistan Website, procurement notices section.

http://www.af.undp.org/content/afghanistan/en/home/operations/procurement.html