UNDP Jobs - 59688- Driver / Clerk - Open to PNG Nationals Only

Driver / Clerk - Open to PNG Nationals Only

Location :

Port Moresby, PAPUA NEW GUINEA

Type of Contract :

Service Contract

Starting Date :

01-Oct-2015

Application Deadline :

15-Sep-15 (Midnight New York, USA)

Post Level :

SC-2

Duration of Initial Contract :

12 months

Languages Required :

English

Expected Duration of Assignment :

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

Under the guidance supervision of the Operations Manager and direct supervisor, the Driver/Clerk provides reliable and safe driving services to ensure high accuracy of work. The Driver/Clerk demonstrates client orientated approach, high sense of responsibility, courtesy, tact and the ability to work with people of different nationality and cultural backgrounds.

The Driver/Clerk provides driving services to the operations and programmed staff in the CO, Consultants and Experts and UN staff on mission.

Duties and Responsibilities

Summary of key functions:

Provision of reliable and secure driving services;
Proper use of the vehicle;
Day-to-day maintenance of the assigned vehicle;
Availability of documents / supplies;
Clerical and logistical support.

Duties:

Ensures provision of reliable and secure driving services and supporting the administrative services by: a) driving office vehicle for the transport of authorized personnel and delivery and collection of mail, documents, and other items and b) meeting official personnel and visitors at the airport, visa and customs formalities arrangement when required;
Ensure cost savings through proper use of the vehicle through accurate maintenance of daily vehicle logs, provision of inputs to preparation of the vehicle maintenance plans and reports and proper use of the other office resources;
Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangement of major repairs, timely changes of oil, check of tires, brakes, car washing, etc.;
Ensures availability of all the required documents / supplies including vehicle insurance, vehicle logs, office directory, and map of the city/country, first aid kit, and necessary spare parts;
Ensures that all immediate actions required by rules and regulations are taken in case of involvement in accidents.

Provides logistical support:

Photo – copying and duplication services;
Assist with officer filing;
Packaging / packing of material received for dispatch.
Other duties as required.

Competencies

Operational effectiveness

Ability to perform a variety of repetitive and routine tasks and duties;
Ability to review data, identify and adjust discrepancies;
Ability to handle a large volume of work possibly under time constraints;
Good Knowledge of administrative rules and regulations;
Ability to operate and maintain a variety of computerized business machines and office equipment in order to provide efficient delivery of service;
Ability to organize and complete multiple tasks by establishing priorities;
Demonstrates excellent knowledge of driving rules and regulations and skills in minor vehicle repair (for Driver/Clerk);
Demonstrates excellent knowledge of protocol (for Driver/Clerk);
Demonstrates excellent knowledge of security issues (for Driver/Clerk).

Managing data:

Collects and compile data with speed and accuracy, identifying what is relevant and discarding what is not and records it in a database;
Thoroughly and what methodically collects , verifies and records data demonstrating attention to detail and identifying and correcting errors on own initiative;
Transmits file data; creates and generates queries, reports and documents utilizing databases, spreadsheets, communications and other software packages with speed and accuracy;
Interprets data, draws conclusions and/ or identifies patterns which supports the work of others.

Managing documents, correspondence and reports:

Creates, edits and presents information (queries, reports, documents) in visually pleasing, clear and presentable formats such as tables, forms, presentations, briefing, notes/books and reports using advanced word processing and presentation functions and basic database and spreadsheet software;
Ability to produce accurate and well documented records conforming to the required standard.

Planning, organizing and multi-tasking:

Organizes and accurately completes multiple tasks by establishing priorities while taking into consideration special assignments, frequent interruptions, deadlines, available resources and multiple reporting relationships;
Plans, Coordinate and organizes workload while remaining aware of changing priorities and competing deadlines;
Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
Establishes, builds and maintains effective working relationship with staff and clients to facilitate the provision of support.

Promoting learning and knowledge management / sharing are the responsibility of each staff member.

Required Skills and Experience

Education

Secondary Education.

Experience

2 years of work experience as a Driver/Clerk;
Safe driving record;
Knowledge of driving rules and regulations;
Skills in minor vehicle repair and clerical experience;
Must have current Driver’s license;
Experience in office filing and other administrative activities is an advantage.

Language:

Fluent in spoken and written English;
knowledge of Tok pisin is an asset.